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SENIOR MANAGEMENT ANALYST II- SES - 48004095

Date: Jan 4, 2019

Location: TALLAHASSEE, FL, US, 32399

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Requisition No: 51307 

Agency: Department of Education

Working Title: SENIOR MANAGEMENT ANALYST II- SES - 48004095

Position Number: 48004095 

Salary:  dependant on experience, education and available rate 

Posting Closing Date: 01/18/2019 

DIVISION OF VOCATIONAL REHABILITATION
LOCATION: Tallahassee

Senior Management Analyst II
Position Number: 48004095

Minimum Salary:  $46,381.14
Salary is negotiable dependent upon years of experience, education level and available salary rate.

Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

 

Job Description:

The incumbent will operate with the working title of ‘Communications and Public Affairs Director.’ The incumbent will maintain a positive relationship with the DOE Communications and Governmental Relations Offices.

The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance, sometimes under stressful conditions.  The employee must interact courteously with others.  The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale. Attendance is an essential function of this position. 

This is complex administrative and consultative work for the Division of Vocational Rehabilitation, marked by the frequent exercise of independent judgment and providing operational and management coordination for the division. The employee provides leadership, management, and coordination, with emphasis on increasing efficiency and effectiveness in areas of responsibility, and directs the assigned areas of responsibility to ensure that established goals and objectives are communicated and attained.

As a supervisor, the incumbent must communicate with, motivate, provide or coordinate training, and direct the work of his/her subordinates.  In addition, the employee must complete timely performance appraisals, develop timely and accurate work plans, and timely approve monthly attendance and leave for each position under his/her direct report. The incumbent has the authority to make hiring recommendations, as well as disciplinary recommendations.

 

Legislative Affairs - The incumbent is responsible for tracking and monitoring state and federal legislative issues to determine impact on individuals with disabilities in VR and Independent Living programs.  The incumbent works independently and in collaboration with subject matter experts to coordinate public policy issues/related decision-making processes within the division, consults with DVR management staff regarding the appropriate interface with elected or appointed officials, and is responsible for directing and coordinating governmental relations for the division. Works with division leadership to develop legislation promoting the goals of the division, and coordinates the division’s activities during the legislative session each year, including the division’s response to requests for information and laws passed during the session. In collaboration with subject matter experts, responds to numerous inquiries and promotes good customer service with stakeholders, legislators, and other interested parties concerned with VR communications and public affairs. This includes regular communication with the Chiefs of each bureau within the agency and also includes serving as a liaison with the Florida Rehabilitation Council on legislative and communication issues, and other state agencies and other organizations, as appropriate and requested, on governmental issues. The person in this position will also facilitate positive external relationships and participation in special events relating to the legislative process, including representing the Division and the Director, as necessary.

 

Communications - The person in this position will exercise leadership in the development, implementation and oversight of the Division’s Communications Plan and production and distribution of reports, promotional and other related materials. The following Communications-related duties will be performed as needed and include, but are not limited to: producing videos and other marketing materials in conjunction with the DOE Communications Office; designing effective marketing campaigns; and providing assistance to management and staff to promote the most efficient and effective accomplishment of communication objectives at the lowest cost.  

 

Public Information – The incumbent works with a network of VR Area Communications Coordinators to identify statewide operational needs/challenges in the implementation of communications services policies and procedures.  Reviews requirements for the design of various publications.  Responsible for collaborating with subject matter experts on the writing, editing and publication of all public information documents and publications, written and/or electronic.  Is responsible for ensuring that all VR communications are fully accessible to individuals with disabilities.  Is responsible for providing content and consultation on VR websites.  In conjunction with the DOE Communications Office, assigns, edits and directs the dissemination of division information for the media and public and prepares responses to inquiries from news media and the public.  Works with The Florida Rehabilitation Council staff and VR staff to produce and distribute the VR/FRC Annual Report.

 

Special Events - Has primary responsibility for the Division’s participation in state-level Disability Employer Appreciation Ceremonies and DOE Commissioner’s State Board of Education Leadership events around the state.  Collaborates with local staff on such activities in local areas, as requested. Maintains contact with other disability organizations with regard to relevant informational campaigns, publications, meetings, etc., in order to ensure the Division's participation to the fullest extent possible; represents the Division as directed. 

Communicates the position of the division on legislation pertaining to vocational rehabilitation and representing the Director and the division on such matters, as appropriate.

 

In addition, the incumbent:

  • Is part of the Senior Management Team and makes recommendations accordingly, briefing the Director and the Team on issues affecting or potentially impacting DVR;
  • Attends, actively participates and often represents the Division and the Director on Boards, Commission, Task Forces, Workgroups, etc., as requested;
  • Handles telephone calls, e-mails, and letters as necessary to maintain communication with statutory and other partners;
  • Prepares responses to inquiries from the Legislature, the Governor’s Office and the public that are timely and of good quality;
  • Oversees preparation and dissemination of the quarterly VR newsletter;
  • Provides the Director with reports of partnership meetings, conferences and related participation;
  • Represents the division on committees, attends meetings and conferences, as requested;
  • Supervises the VR communications and legislative staff to promote VR programs and services and enhance the division’s public image;
  • Provides technical assistance to other VR staff on communication and public affairs topics, and;
  • Performs related work as required.

     

    Knowledge, Skills and Abilities:

    Knowledge of:   Division programs (VR General, Adults with Disabilities, Centers for Independent Living); basic management principles and practices; the legislative process; techniques for data collection, evaluation, and analysis to develop alternative recommendations, and other activities related to the improvement of operational and management practices

    Ability to:  Work independently; understand and apply applicable rules, regulations, policies and procedures; organize data into logical format for presentation in reports, documents and other written materials; conduct fact-finding research; use problem-solving techniques; plan, organize and coordinate work assignments; communicate effectively; establish and maintain effective working relationships with others; deal effectively with a variety of people.

     

    Minimum Qualifications:

    A bachelor’s degree from an accredited college or university and four years of professional experience related to communications and/or legislative affairs.  A master’s degree from an accredited college or university can substitute for one year of the required experience. Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.

     

    Benefits Information:

  • State of Florida Retirement package – 3% employee contribution required
  • 10 Paid Holidays annually
  • 176 Hours of Paid Annual Leave annually
  • 104 Hours of Paid Sick Leave annually
  • Health Insurance for Individual or Family Coverage – State pays over 80% of premium
  • Life Insurance
  • Additional supplemental insurances available such as dental, vision, etc.
  • Tax Deferred Medical and Child Care Reimbursement Accounts available
  • Tax Deferred Savings Program available through payroll deduction

    Benefits information can be found on the following Websites: 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee