SENIOR PARALEGAL - SES - 64085499

Requisition No: 873334 

Agency: Department of Health

Working Title: SENIOR PARALEGAL - SES - 64085499

 Pay Plan: SES

Position Number: 64085499 

Salary:  $45,060.00 Annually 

Posting Closing Date: 04/07/2026 

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Department of Health

Prosecution Services Unit

Legal Staff Supervisor

Open Competitive Opportunity

This is an anticipated vacancy.

Your Specific Responsibilities: 

This position reports directly to the Program Administrator and is the legal assistant to the attorney Allied Section Manager within the Prosecution Services Unit (PSU).  This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. The employee must demonstrate exceptional communication, interpersonal, and comprehension skills.  The employee must use discretion and independent judgment using policies and operating practices of the Department and the Unit and is responsible for assuring compliance with federal and state laws.

Directly supervises legal support staff, i.e., monitors process and workflow to ensure daily coverage of personnel to provide support for attorneys and the caseload demands; to meet critical deadlines and work objectives ensuring maximum use of time and resources; motivates employees to improve quality and quantity of work performed and evaluates them through established criteria.

Trains and supervises legal support staff in the methods and procedures used by the PSU with regards to case tracking, preparation of Probable Cause Panel and preparation of Board Meeting cases; instructs employees in office policies and procedures, and methods and procedures used to perform specific jobs; and communicates with staff on a regular basis providing guidance as needed.

Trains and supervises legal support staff in the methods and procedures used by PSU in the management of complex litigation cases, including, but not limited to, setting up of litigation pleading files; preparing trial notebooks; scheduling of court reporters, witnesses, and locations for all depositions and formal hearings for the litigation attorneys; scheduling and coordinating witness conferences, lectures, and pre-trial meetings for litigation attorneys; producing calendar of current cases, which include important dates and information for each case, and following up with attorneys to assure deadlines are met. 

Requests, reviews, and maintains case tracking reports.  Trains legal support staff in understanding and updating LEIDS.  Compiles and prepares reports on case information, as needed. Prepares legal documents such as motions, notices, discovery requests and responses, and trial exhibits as directed by the attorney section manager.  Assists attorney section manager with researching statutes and rules to support initiating legal action in litigation cases.

Assists the Program Administrator in developing and writing primary processes, as well as creating process maps for primary processes.

Directs or responds to telephone inquiries received within the section from the general public, complainants, subjects and or subjects counsel concerning disciplinary cases.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position: Sound writing and organizational skills; knowledge of correct spelling, punctuation, and grammar usage; and sound reading comprehension. Computer skills and MS Office computer literacy are required. Ability to plan, manage, and organize work priorities, multitask, and ensure proper completion of work assignments in a timely manner, and manage time. Ability to learn to use a case tracking system and applications required to perform daily work functions. Knowledge of the techniques for handling complaints and dealing with the public. Ability to compile, organize and analyze data and create reports.  Ability to work independently with minimal or no supervision.  Ability to maintain confidentiality. Ability to communicate effectively and establish and maintain effective working relationships with others.

Preferred candidates should possess:

• Ability to communicate effectively and establish and maintain effective working relationships with others.
• Reliable skills and abilities for attention to detail and accuracy.
• Prioritizing and organizing work product and function.
• Working under deadlines.

Minimum Qualifications:

• 1+ years of supervisory experience.
• 2 years administrative experience to include Microsoft Office, Adobe, data entry, and document preparation.

7 Tips for Preparing Effective State Applications 

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All applications for employment must be received via the People First System. 

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed.  

Incomplete applications will not be considered. 

It is unacceptable to use the statement "See resume" in place of work history. 

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

2585 Merchants Row Blvd.

Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.  

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.