SENIOR PROGRAM ANALYST - 48002543

Requisition No: 855704 

Agency: Department of Education

Working Title: SENIOR PROGRAM ANALYST - 48002543

 Pay Plan: Career Service

Position Number: 48002543 

Salary:  $56,330.96-$62,000/Annually 

Posting Closing Date: 07/10/2025 

Total Compensation Estimator Tool

Florida Department of Education

Division of Early Learning

Location: Tallahassee Turlington Building

Position Title: Senior Program Analyst (CS)

Salary Range: $56,330.96 - $62,000.00

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

Anticipated vacancy

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Lourine Phillips – 850-717-8553

JOB DESCRIPTION:

This is a highly responsible, professional work requiring a substantial degree of independent activity in both oversee and support complex programs for the Office of Early Learning.

This position serves as a lead worker within the FABS Disbursement section responsible for assisting the supervisor in oversight of the sight within the financial administration unit. As lead worker, this position assists the supervisor in reviewing the section’s work progress, assessing performance and accuracy of payments, and assists team members as necessary to ensure timely and accurate completion of payment processes.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Processing transactions through the State’s accounting system (FLAIR). Payments include, but are not limited to, include Early Learning Coalition School Readiness and Voluntary Pre-Kindergarten payments, travel reimbursement, purchasing card, telephone bills and insurance payments.
• Verifies the accuracy of invoices.
• Ensures charges on invoices agree with the terms specified in the contract.
• Reviews invoices to ensure that statutory requirements and Chief Financial Officer rules and regulations are adhered to.
• Verifies vendor name, address, and amount to be paid.
• Posts and maintains complete and accurate contract payment schedule.
• Ensures accurate accounting information (grant, organization codes, etc.) is used.
• Enters data into the States accounting system (FLAIR) to generate payment and runs summary to verify entries.
• Assembles payment package and ensures all required documentation is submitted to the State’s Chief.
• Financial Officer for processing.
• Resolves problems with State Comptroller’s Office returned vouchers.
• Scan and emails EFT remits to coalitions.
• Prepares redistributions for applicable payments to spread charges to various funding sources, after warrant/EFT is generated.
• Assists the supervisor in high-level financial management processes including the Cost Pool Allocation System, central and departmental FLAIR reconciliations, batch upload processes, and other revenue and expenditure adjustments as assigned.
• Prepares monthly reconciliation of p-card charges and coalition contracts/grants and assists contract/grants managers, when necessary.
• Performs a monthly reconciliation of all ELC SR, VPK, PDG, CARES and OAMI invoice payments for compliance between grant manager files (ELC Invoice Workbook) account payment data and FLAIR payment data. Serves as liaison between contract/grant managers and accountants in correction of reconciling items.
• Performs a monthly “Scope of Work Compliance” reconciliation on 10% of monthly WORKS P_CARD charges for compliance with correct account data and supporting documentation requirements.
• Enters Transaction 30 deposit entries into FLAIR for all DEL received including restitution, interest, refunds, and other miscellaneous receipts.
• Completes revenue and expenditure “Adjustment to FLAIR” entries as assigned on an ongoing basis.
• Serves as the WORKS P-CARD Administrator and assists DEL employees with ordering P-CARD, necessary form completion, and training as necessary to fulfill cardholder responsibilities in WORKS.
• Serves as a Statewide Travel Management System (STMS) Champion assisting DEL Traveler’s with securing travel approval, and processing travel reimbursement requests in the STMS Online system.
• Evaluates, analyzes, and/or develops policies and procedures and makes recommendations for improvement.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of basic management and accounting principals and practices.
• Ability to collect, evaluate and analyze data and develop recommendations; solve problems, document workflow and other activities relating to the improvement of fiscal operational and management practices.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
• Ability to plan, organize and coordinate work assignments.
• Knowledge of appropriate statutes/rules/policies related to school readiness, voluntary pre-kindergarten and other programs within the State of Florida.
• Knowledge of federal and state statutes and regulation governing the administration of funds related to school readiness, voluntary pre-kindergarten and other program and the ability to interpret and apply those statutes and regulations to ensure compliance

WHO WE’RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and completing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and moral of the unit. Attendance is an essential function.

Division Of Early Learning Mission Statement:

The Division of Early Learning will provide access to high-quality programs and services that build a solid foundation for Florida’s youngest learners to reach their highest potential. The division empowers early childhood educators and families by providing choice in education options and supports and resources to ensure Florida’s future leaders are ready to learn, graduate and succeed.

The Division of Early Learning (DEL) is dedicated to providing accessible, affordable and quality early learning services for the state’s children and families. In partnership with 30 early learning coalitions and Redlands Christian Migrant Association, DEL delivers three programs:

1. The School Readiness Program (SR) offers financial assistance to low-income families for early education and care so they can become financially self-sufficient, and their young children can be successful in school in the future.
2. Voluntary Prekindergarten (VPK) is a free educational program that prepares 4-year-olds for success in kindergarten and beyond.
3. Child Care Resource and Referral (CCR&R) is a network that helps families identify and select quality child care options that best meet their needs.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.