SOLICITATION SUPPORT SPECIALIST - 60008479

Requisition No: 887096 

Agency: Children and Families

Working Title: SOLICITATION SUPPORT SPECIALIST - 60008479

 Pay Plan: Career Service

Position Number: 60008479 

Salary:  $55,000 - $58,000 

Posting Closing Date: 11/10/2026 

Total Compensation Estimator Tool

DCF Office of Contracted Client Services anticipates the need to fill a Solicitation Support Specialist position in the Tallahassee Area.  This ad may be used to fill more than one position. The position is a Government Operations Consultant I. This position requires a Monday through Friday, 8-hour daily work schedule.

Candidates are required to have the following:

A minimum of two years of professional experience in federal or State of Florida contract management, procurement, and/or purchasing, including experience applying applicable governmental laws, rules, and regulations, as documented in the applicant’s resume and State of Florida employment application.

The ability to research and analyze information, identify deficiencies and inconsistencies, and develop clear recommendations and proposed revisions.

Strong organizational skills, attention to detail, and the ability to manage concurrent assignments and deadlines.

Effective verbal and written communication skills and the ability to work cooperatively with internal and external customers.

The ability to use electronic documents, spreadsheets, email, calendars, and tracking systems accurately and effectively.

A resume and cover letter. Applicants who do not submit both documents will not be initially considered. These documents should demonstrate the applicant’s writing skills and ability to communicate effectively.

Preferred candidates will also have:

Experience reviewing procurement documents, market research, budgets, scopes of work, bids, or quotes.

Familiarity with Florida governmental procurement requirements, State Term Contracts, and alternate contract sources.

Experience maintaining electronic records, tracking deadlines, coordinating meetings, or managing shared inboxes.

Experience identifying workflow problems and recommending improvements to procedures, forms, or tracking systems.

Familiarity with public records, records retention, confidentiality, and public meeting procedures.

The anticipated annual salary is $55,000–$58,000, depending on the candidate’s experience and background and the available budget.

Candidates will be initially screened for eligibility through review of their responses to the qualifying questions. All responses must be verifiable on the State of Florida employment application.

About the position:

This position provides procurement analysis and operational support within the Bureau of Solicitation Administration. The selected candidate will review Procurement Briefings and supporting research, identify documentation and workflow issues, recommend practical solutions, and assist with developing and administering assigned Invitations to Bid (ITBs) and Requests for Quotes (RFQs). Responsibilities also include procurement posting, tracking, records management, shared inbox coordination, and support to assigned Procurement Officers.

Work is performed under the direction of the Chief or a designated Solicitation Administrator, with substantive review at established checkpoints. The selected candidate must exercise judgment within assigned responsibilities, follow established procedures, and refer complex, unusual, disputed, or precedent-setting matters for direction. Assignments will become progressively more complex as proficiency develops.

This position:

Reviews Procurement Briefings, market research, Contract Budgets, and supporting documents for completeness, clarity, consistency, and support for the proposed procurement approach. Researches comparable procurements, existing agreements, required purchasing sources, State Term Contracts, and alternate contract sources.

Identifies missing information, unsupported assumptions, and inconsistencies in scope, costs, or procurement approach. Prepares review comments and proposed revisions, obtains clarification from Procurement Advisors and Program Offices, and assists with approval packages and routing.

Assists with developing and administering assigned ITBs and RFQs, including specifications, scopes of work, deliverables, response instructions, pricing documents, and schedules. Prepares approval memoranda, vendor inquiry responses, addenda, and award documentation for required review.

Performs preliminary reviews of bids and quotes, prepares tabulations and comparisons, verifies calculations and proposed costs, and identifies missing information, pricing discrepancies, vendor assumptions, and proposed changes to terms. Refers concerns for resolution and supports award, agreement document updates, file handoff, and closeout.

Posts approved solicitations, addenda, award notices, and other procurement notices to the Vendor Information Portal or other appropriate systems. Verifies approvals and document versions, checks posting accuracy, retains confirmations, and coordinates corrections with the assigned Procurement Officer.

Maintains procurement tracking systems and electronic records. Verifies information against source documents, follows up on outstanding actions, analyzes delays and dependencies, and prepares accurate and timely information for management.

Coordinates calendar invitations and reminders and verifies that public notices and calendar entries are consistent with approved procurement schedules, meeting locations, and access information.

Supports negotiation strategy meetings and vendor sessions by coordinating schedules, preparing materials and notices, tracking appointments, training, and conflict-of-interest forms, and arranging access and recordings. Documents follow-up actions and organizes negotiation records under the assigned Procurement Officer’s direction.

Reviews solicitation files for completeness, required approvals, consistency, and version control. Maintains correspondence and supporting documentation for continuity, records retention, file handoff, and responses to public records requests.

Monitors and triages the shared Solicitation Administration inbox, identifies responsible staff and deadlines, coordinates follow-up, and escalates unresolved or time-sensitive matters. Conducts scheduled inbox reviews and cleanouts in accordance with records requirements.

Prepares required Department of Management Services reporting for review and identifies recurring errors or process gaps. Recommends improvements to workflows, tracking practices, templates, checklists, and job aids and assists with implementing approved changes.

Learns the full procurement lifecycle by observing and supporting Solicitation Administrators. Provides technical assistance within established guidance and observes applicable communication restrictions, confidentiality requirements, and public meeting procedures.

Knowledge, Skills, and Abilities

Knowledge of governmental procurement principles and the ability to learn and apply applicable laws, rules, Department policies, the Procurement and Contracting Playbook, and Solicitation Administration procedures.

Ability to analyze procurement requirements, contract sources, pricing, budgets, and supporting documentation and recognize matters requiring supervisory, programmatic, financial, or legal review.

Ability to prepare clear procurement documents and correspondence, proofread accurately, compare bids and quotes, and verify calculations.

Ability to maintain accurate postings, public notices, procurement files, tracking information, and reports.

Ability to coordinate meetings, organize materials, document follow-up actions, and track outstanding requirements.

Ability to prioritize assignments, meet deadlines, adapt to changes in direction, and develop practical solutions to problems.

Ability to communicate effectively, follow instructions, exercise sound judgment, and establish and maintain effective working relationships.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.