STAFF ASSISTANT - 37002153

Requisition No: 855836 

Agency: Environmental Protection

Working Title: STAFF ASSISTANT - 37002153

 Pay Plan: Career Service

Position Number: 37002153 

Salary:  $33,760 

Posting Closing Date: 07/13/2025 

Total Compensation Estimator Tool

Staff Assistant

State of Florida

Department of Environmental Protection

Division of State Lands

Open Competitive

Position Overview and Responsibilities:

Assists with the maintenance of the Bureau of Public Land Administration file room.  Independently coordinates, conducts, organizes, evaluates, researches the review of historical files and scan to OCULUS for permanent retention. 

Assists the Bureau with the following: processes tax notices received from State Lands Title section; monitors the applications in-box (through Outlook); enters application data into Integrated Land Management System (ILMS); prepare money deposit form(s) for application(s), leases, and easement fees and submits money deposit form to DSL Revenue section and noticing requirements per Statute. 

Assists in fulfilling the Division’s noticing requirements, including maintaining noticing contact lists, preparing correspondence, sending notices and maintaining files to insure receipt of documentation.

Provides administrative support to staff to include but not limited to: receiving and distributing mail; shipping packages; recording, tracking, and reporting assignments; setting up meetings, making room and conference phone line reservations; scheduling and maintaining calendars; tracking the correspondence control assignments and ensuring timely submittal of responses; making travel arrangements; providing file research and organization and records retention support, assisting with property inventory tracking, providing backup support to division main phone lines and answering telephone calls in a professional, courteous and effective manner and accurately transmitting information to the appropriate staff.  Provides assistance with supplies, and space and equipment needs.

Provides assistance with Bureau correspondence and documents in both electronic and paper formats, including prepping and scanning files.

Performs other duties and special projects as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge of: standard business formats and styles for letters and business forms; office procedures and practices; the principles and techniques of effective communications; the methods of data collection.  Skill in: using a computer.  Ability to: organize files and other records; compile and analyze data for administrative decisions; organize and maintain records management systems; to perform basic arithmetical calculations; use correct spelling, punctuation, and grammar; type letters, memoranda and other standard business forms in correct format; operate general office equipment; handle telephone calls in a courteous and effective manner; plan, organize and coordinate work assignments; communicate effectively; establish and maintain effective working relationships with others; demonstrate teamwork; maintain a valid driver’s license.

Other Requirements:

Valid Driver’s License.

Vendor/Invoice Warrant Processing responsibility, Section 215.422 F.S.

Pay:

$33,760

Our Organization and Mission: 

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee - Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes:   DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.