STAFF ASSISTANT - 43000242

Requisition No: 852749 

Agency: Financial Services

Working Title: STAFF ASSISTANT - 43000242

 Pay Plan: Career Service

Position Number: 43000242 

Salary:  $35,000.04 

Posting Closing Date: 05/15/2025 

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*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

DIVISION: STATE FIRE MARSHAL

BUREAU: FIRE PREVENTION

CITY: TALLAHASSEE

COUNTY: LEON

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

For a more complete list of benefits, visit www.mybenefits.myflorida.com

SPECIAL NOTES:

High School Diploma or GED is required.

Additional requirements:

• One (1) or more years’ experience entering data into a database.
• One (1) or more years’ experience working in an administrative support position.

Preference may be given to those with experience reviewing and evaluating qualifications and license application forms, insurance forms and other material involved in licensing renewals.

This position requires a security background check, including fingerprint as a condition of employment.

Incomplete applications will not be considered.

This position will be filled at the annual salary of $35,000.04.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to collect, evaluate, and analyze data related to administrative functions.
• Ability to understand and apply Florida Statutes, rules, policies and procedures for licensing and regulation.
• Ability to communicate effectively verbally and in writing.
• Ability to work independently.
• Ability to prepare correspondence and administrative reports.
• Ability to plan, organize and coordinate work activities.
• Ability to establish and maintain effective working relationships with others.  
• Ability to deal effectively with people.
• Ability to understand and explain statutes and rules.  
• Knowledge of the principles and techniques of effective communication
• Knowledge of methods of data collection.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to perform basic arithmetical calculations.

BRIEF DESCRIPTION OF DUTIES:

Reviews qualification, examination and licensing documents analyzing submissions for decision on the approval of an applicant for license, registration, or certification.

Coordinates with other section staff regarding licensure and regulation criteria and procedures.  Reviews and evaluates qualification and license application forms, insurance forms and other material involved in the licensing.  

Confers with personnel from other agencies and local government agencies as well as regulated entities providing technical information related to the statutes, rules, and codes. Assists in the preparation of materials for board meetings. Must work directly with other departmental entities such as information services and accounting on issues related to the licensing of five industries.

Responds to routine correspondence, maintains industry files up to date.  Responsible to track and prepare follow-up correspondence for delinquent companies.  Must assist in the production of photo identification documents to support the fire equipment and contractor industries.

Assists in the maintenance of training records related to the continued qualifications of individuals licensed in the fire equipment and fire protection industries. Determines if an applicant completed an approved Continuing Education program in the appropriate area of certification.

Provide assistance to the Safety Program Manager related to personnel matters.  Compiles and analyzes data through review and independently determines errors and effects corrects.  Enters data into specialized state computer system.  Designs, prepares, and distributes related division reports.   Interprets established DMS policy, DFS policy and division policy and provides information and recommendations for the resolution of problems.  Maintains all related records and provides data to department and division as needed.

Assists in receptionist duties, answers multi-line telephone, provides correct information and disseminates calls to the appropriate source. Opens section mail distributes mail within the section, routes common carrier mail to the appropriate division and bureau personnel.  Performs other related duties as assigned by the Section Manager.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.