STAFF ASSISTANT - 43061863

Requisition No: 866074 

Agency: Financial Services

Working Title: STAFF ASSISTANT - 43061863

 Pay Plan: Career Service

Position Number: 43061863 

Salary:  $34,760.04 

Posting Closing Date: 12/22/2025 

Total Compensation Estimator Tool

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: STAFF ASSISTANT (NON-SWORN POSITION)

DIVISION: CRIMINAL INVESTIGATIONS DIVISION

BUREAU: BUREAU OF SUPPORT SERVICES, STAFF SUPPORT SERVICES SECTION

CITY: TALLAHASSEE

COUNTY: LEON

The Criminal Investigations Division encompasses all law enforcement and forensic components residing within the Department of Financial Services. This advertisement is for the Bureau of Support Services, Staffing Support Section. This advertisement is for a Staff Assistant  position which is a NON-SWORN position.

Click here for additional information about the Department of Financial Services, Criminal Investigations Division.

SPECIAL NOTES:

TO APPLY FOR THIS POSITION, SUBMIT A STATE OF FLORIDA EMPLOYMENT APPLICATION VIA PEOPLE FIRST AND SUBMIT A SUPPLEMENTAL APPLICATION TO THE FOLLOWING

EMAIL ADDRESS: cidhiring@myfloridacfo.com         

Click here for Supplemental Application.

This supplemental application MUST be received no later than five (5) business days after the closing date of this advertisement in order to be considered for this position.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE OFFICE.

Requirements:

• High School diploma or its equivalent.

• Proficient in using Microsoft Office Products (Word, Excel, Outlook, etc.).
• VALID Driver’s License from the Florida Department of Safety and Motor Vehicles by the time of employment.

Preferences:

• Experience drafting and typing correspondences, memorandums or reports.

• Experience coordinating and scheduling appointments.
• Experience with handling confidential information.
• Experience with researching, gathering, and analyzing statistical data.
• Post-secondary degree from an accredited college or university.
• Special consideration may be given to eligible candidates who have bilingual verbal and written skills that meet a critical need of the agency’s mission.

If selected for an interview, interview will be conducted in person.

Candidate Profile (application) must be completed in its entirety. Please read below:

• Please include the names and phone numbers for the supervisor(s) and/or Human Resource Department for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.

• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement “See Resume”.
• Each field (address, city, and state, dates, phone numbers, etc.) should be completed.
• If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.
• Upon the selection of the top candidate, a current supervisory reference contact will be required.

Experience and education requirements must be met at the time of application submission to be considered.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

WHAT IS THE SELECTION PROCESS?

Selection is a three-to-six-month process where the successful applicants MUST PASS the Physical Abilities Test, Oral and Written Exam, CJSTC background prior to beginning.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

THE BENEFITS OF WORKING FOR THE STATE OF FLORIDA:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive employee benefits including:

• State Group Health Insurance Coverage;
• $25,000 Life Insurance Policy (100% paid by employer);
• Dental, vision, and other supplemental insurance options available;
• Annual and Sick Leave benefits;
• 10 paid holidays each year;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts; and
• Tuition waivers to attend State of Florida community colleges, colleges, and universities!

For a more complete list of benefits, click:  https://www.mybenefits.myflorida.com/

CLICK HERE FOR TOTAL COMPENSATION ESTIMATOR

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of basic arithmetic.
• Ability to work in Microsoft Office products such as Word, Excel, and Outlook.
• Ability to use correct spelling, punctuation and grammar.
• Ability to communicate effectively verbally and in writing.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to perform basic arithmetical calculations.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.

BRIEF DESCRIPTION OF DUTIES:

Incumbent of position is a member of DFS’ Disaster Response Team and, in that capacity, may be required on short notice to perform duties and necessary attendant travel in support of disaster relief efforts.

The incumbent functions on an independent level while performing a variety of duties which require initiative and sound judgement.

Administrative/Operational Responsibilities

• Coordinates scheduling the Physical Abilities Test (PAT) for Law Enforcement positions. This includes the use of statewide facilities and administrators, sending physical correspondence and emails to applicants with PAT locations and sending out all documentation to the PAT administrator.
• Responsible for scheduling and receiving results, as well as facilitating payments of psychological assessments, drug screening, medical exams.
• Prepares background and conditional job offer correspondence to selected applicants.
• Reviews and responds to email communications from applicants and investigators.
• Assists with compiling statistics for annual report related to Division hiring practices.
• Responsible for typing correspondences, memorandums, reports, records and other related documents. Reviews typed materials for accuracy, completeness, adequacy and compliance with established standards and policies. Complies routine correspondence as required and assists in tracking documents for submission.
• Maintains background records. Complies with record retention policies and completes records dispositions for approval for destruction or archiving of records.
• Answer telephones, screen and direct incoming calls and takes message office in accordance with Department policies and procedures.
• Receives visitors, maintains visitor control and initiates proper action pertaining to visitor requests.

Performs other related duties.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.