STAFF ASSISTANT - 48000380

Requisition No: 831563 

Agency: Department of Education

Working Title: STAFF ASSISTANT - 48000380

 Pay Plan: Career Service

Position Number: 48000380 

Salary:  32,760.00-70,733.21 

Posting Closing Date: 07/02/2024 

Total Compensation Estimator Tool

Florida Department of Education

Bureau of Standards and Instructional Support

Location: Tallahassee Turlington Building

Position Title -Staff Assistant

Salary Range: $32,760.00-70,733.21

Florida Department of Education Mission Statement

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

Higher Student Achievement

Seamless Articulation and Maximum Access

Skilled Workforce and Economic Development

Quality Services

Florida Department of Education

Office Contact

Genesis O'Neal, 850-245-9710

Job Description

The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance expectations sometimes under stressful conditions.  The employee must interact courteously with others. The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position

The employee is the direct administrative support for the Chief of the Bureau of Standards and Instructional Support (BSIS) and must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance expectations sometimes under stressful conditions. 

• The employee must interact courteously with others.
•  
• The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
•  
• Attendance is an essential function of this position.

Responsibilities in this role include but are not limited to the following:

•              Performs all clerical and administrative work related to the bureau, maintains all records, updating files, and typing of correspondence relative to the bureau.

•              Maintains alphabetical and chronological files and records of bureau correspondence, documents, reports, and other materials.

•              Receives, screens, and routes incoming mail.

•              Prepares and reviews administrative forms necessary for travel, meetings or conferences for bureau personnel.

•              Operates and utilizes a variety of standard office machines and equipment.

•              Acts as office receptionist, assisting in course curriculum framework and course code directory inquiries.

•              Remains informed and informs bureau personnel of department policies and procedures as they relate to the preparation and processing of various administrative forms, reports, and general office management; attends bureau and subsection meetings as required; distributes necessary information to appropriate persons; and attends in-service activities related to job.

•              Data entry, answering multiple line phones, responding to emails, updating files, hand deliveries within the agency

•              Working in Microsoft Word, Outlook, PowerPoint and Excel

•              Preparing travel authorizations and reimbursements, reserving the necessary things for travel (i.e. rental cars, hotels, etc.,)

•              P-Card clearance

•              Sending out bulk mailings, scheduling mail pickups and drop offs

•              Scheduling conference rooms for various meetings

•              Ordering office supplies, preparing purchase orders (PO), and preparing P- Card transmittals.

•              Maintaining the tracking system for travel, reimbursements and correspondence

•              Performs other duties as assigned

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

Work History (entered with the most recent/current listed first:

Any and all State of Florida jobs

Any and all Florida University jobs

All periods of employment from high school gradudation

Periods of unemployment

Gaps 3 months or more*

Education

Volunteer Experience

Include supervisor names and phone numbers including current place of employment.

*Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.

Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).

If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.

All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS: 

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.