Requisition No: 874581 

Agency: Department of Education

Working Title: STAFF ASSISTANT - 48003367

 Pay Plan: Career Service

Position Number: 48003367 

Salary:  $44,000 - $48,000 

Posting Closing Date: 05/14/2026 

Total Compensation Estimator Tool

Florida Department of Education

Division of Career and Adult Education

Bureau of Grants Administration & Compliance

Tallahassee Turlington Building

Staff Assistant – (CS)

Salary Range: $44,000-$48,000

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Dr. Claudia Campagnola (850) 245-9081

JOB DESCRIPTION:

Based upon assignment of responsibility by the Chief of Grants Administration and Compliance, this position provides quality and timely customer service to everyone and provides necessary support and staff assistance to the Bureau Chief, Regional Directors and team managers.

*This position is not approved for telework and must report to the location listed above.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Handles daily, e-mails, correspondence and phone calls, greets and directs any visitors to proper destination, helps all customers in any way necessary to ensure their satisfaction.
• Responsible for the creation and maintenance of accurate and organized documents; assists with PowerPoint presentation development, prepares outgoing correspondence as necessary.  Creates such documents, memos, letters and other printed materials using word processing applications and software programs in timely manner. Perform employment/personnel related activities, forms and information.  Coordinates office coverage assuring that phones are covered at all times.  Maintains weekly schedule of program director and team managers.  Log and track all “Purple Slips” and “Green Slips” and other correspondence requiring program director sign-off.  Maintains office supplies, and purchases and any additional supplies as needed.  Maintains miscellaneous office equipment (copiers and printers).
• Handles all travel materials and assists with travel and workshop arrangements; prepares accurate and correct travel itineraries upon request, ensures all backup material is attached to travel itineraries. Keeps employee files of travel requests and reimbursement. Maintains an accurate computerized budget for travel expenses in Grants Administration and Compliance.
• Prepares meeting materials as requested, books, confirms and /or cancels meeting rooms, sleeping rooms, car rentals, and/or airline arrangements as needed and technical coordination of webinars and conference calls bureau wide.
• Prepares monthly leave forms; develops and maintains an electronic and paper file for monthly leave reports for all assigned employees.

• Responsible for Division- and Department-level work regarding all operational procedures related to these duties FLAIR, division-level approvals, travel preparation, purchase orders, requisitions, travel requests and reimbursements.
• Maintains procedures related to central support services (e.g., purchasing supplies, equipment maintenance, facility needs, mail services, audiovisual services, processing of invoices). Coordinates activities and changes in procedures.
• Serves as the primary resource for processing all intra-agency work (the external office does not have access to the FLDOE main server/drives).
• Provides training and assistance to all bureau-level administrative staff; participates in appropriate in-service training activities to promote professional development in order to meet the Department’s overall goals and objectives.
• Collaborates with the Bureau Chief, section directors within the Bureau of Grants Administration and Compliance, and the division-level Budget Officer to determine budgetary requirements and review expenditures.
• Provides technical assistance to LEAs, local workforce development boards (LWDBs), and other applicants during the request-for-proposal process and as follow-up during the request-for-application process; supports staff responsible for providing advanced technical assistance to local recipients.
• Works independently on special projects and/or assists in the completion of special projects, confidential assignments, or other activities as required by bureau- and section-level staff.
• Works collaboratively with the Bureau Chief and staff on special projects requiring advanced skills in Microsoft WORD and EXCEL; utilizes the Microsoft Mail Merge functionality to streamline the processing of documents.
• Responsible for maintaining accurate repository database records for Grant Management, which includes invoice and deliverables tracking, GRACE database entry and reconciliation, Bureau training related to the Florida Accountability Contract Tracking System (FACTS), FDOE ShareFile, SharePoint and other Department systems as necessary to stay current with changes to and expansion of the system.
• Responsible for visual training webinar process, which includes, scheduling, equipment set-up, conducting, hosting, recording and transcriptions.
• Employee complies with guidelines of Section 215.422, F.S., as it pertains to the direct responsibilities of this position and the Bureau of Grants Administration and Compliance.
• Performs related work as assigned.
• Communicates and consults with colleagues in content areas to ensure consistent and reliable exchange of knowledge and expertise.
• Attendance is an essential function of this position.

WHO WE’RE LOOKING FOR:

The Division of Career and Adult Education is seeking a highly organized and adaptable professional who can effectively manage multiple priorities under tight and competing deadlines while maintaining a high level of accuracy and professionalism. The ideal candidate demonstrates strong interpersonal skills, communicates courteously, and contributes positively to team productivity and morale. This individual will provide comprehensive administrative and operational support, including managing correspondence, coordinating schedules and travel, preparing documents and presentations, maintaining organized records and tracking systems, and ensuring compliance with state and departmental procedures. The role requires the ability to work independently on complex assignments, support budget and grant-related processes, coordinate meetings and events, maintain office operations, and serve as a key resource for staff and external stakeholders. Proficiency in Microsoft Office applications, attention to detail, discretion with confidential information, and a commitment to customer service and consistent performance are essential for success in this position.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of letter, report and tabular formats.
• Knowledge of correct spelling, punctuation and grammar usage.
• Ability to communicate both verbally and in writing.
• Ability to establish and maintain effective working relationship with others.
• Skills to use e-mail.

• Skills to listening and asking appropriate questions.
• Self starter, task oriented and flexible
• Ability to work with others effectively
• Analytical and problem-solving skills
• Critical thinking skills, professional judgment and maintain confidentiality.

• Technology skills and advanced Word, Excel, Power Point, Access, and many other office products.

MINIMUM QUALIFICATIONS

• Three years of working experience in a professional office environment.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, is required.
• Ability to communicate effectively including verbal and written communication.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Advanced proficiency in Microsoft Excel, Word and other Office 365 applications.
• Experience supporting state or federal programs, grants administration, budgeting, or compliance activities.

EDUCATIONAL SUBSITITUIONS:

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• A bachelor’s degree from an accredited college or University in Education or;
• A master’s degree from an accredited college or university

Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in the advertised job description.

FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.