Requisition No: 870121 

Agency: Department of Education

Working Title: STAFF ASSISTANT - 48003425

 Pay Plan: Career Service

Position Number: 48003425 

Salary:  $34,760.00 - $41,512.00 

Posting Closing Date: 02/27/2026 

Total Compensation Estimator Tool

Florida Department of Education

Division of Public Schools

Office of Equal Educational Opportunity

Location: Tallahassee Turlington Building

Position Title: Staff Assistant – Career Services

Salary Range: $34,760.00 - $41,512.00

This advertisement may be used to fill anticipated vacancy.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Courtney Walker, 850-245-9483

JOB DESCRIPTION:

The employee in this position serves as an assistant to the Educational Policy Development Director. As such, he/she is responsible for maintaining calendars, preparing itineraries and making travel arrangements for all staff in the office. Additionally, he/she researches and summarizes materials for conferences and meetings. Confidentiality of these matters will be maintained at all times. *This position is not approved for telework and must report to the location listed above.

DUTIES & RESPONSIBILITIES:

• Acts as assistant to the Educational Policy Development director; maintains calendar for the Office of Equal Educational Opportunity (OEEO), prepares itineraries and makes travel arrangements for all staff in the office; researches and summarizes materials for conferences and meetings.
• Provides clerical support to OEEO based on need and availability, and other program staff.
• Receives, opens and reads incoming mail and OEEO mailbox emails; screens items and assigns to appropriate staff for response; proofs, edits and rewrites (for grammatical structure) letters, memos, narrative reports and technical assistance materials.
• Ensures coverage of the main phone line. Answers incoming calls and forwards calls to the correct person within the unit and outside the unit.
• Creates tracking documents for various office projects including reports and document routing. Tracks documents.
• Manages OEEO document submission system (ShareFile) including user access. Monitoring document submissions, organizing e-folders and coordinates with system programmers for updates.
• Transcribes rough draft subject matter, types of correspondence, reports, manuals, and other materials of both a general and technical nature.
• Assists with the arrangements for conferences, meetings and workshops, assuring availability and adequacy of facilities.
• Performs all tasks relating to procurement and inventory of office supplies, office automation equipment, software, and other related expenditures.
• Coordinates dissemination of information through DOE Paperless Communication System.
• Coordinates Corr-Flow correspondence, legislative analysis, and other priority correspondence for the office.
• Approves P-Card transactions via the Department’s electronic tracking/approval system.
• Serves as the Property Custodian for OEEO. This position is responsible for keeping up-to-date and accurate inventory for all equipment located within the OEEO office. An annual inventory will be conducted along with processing transfers and ordering of equipment.
• The position will be responsible for ordering supplies as needed through the MyFloridaMarketplace (MFMP) platform.
• Serves as the personnel liaison for the Office of Equal Educational Opportunity. This position is responsible for preparing personnel actions, serving as timekeeper by maintaining attendance and leave records, and preparing position requisitions and completing the electronic onboarding process through the People First System. Timesheets will be completed in the People First System by the 5th business day of the following month. Confidentiality of these matters will be maintained at all times.
• Performs other duties as assigned.
• Attendance is an essential function of the job

WHO WE’RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function.

MINIMUM QUALIFICATIONS

• Ability to communicate effectively including verbal and written communication
• Ability to provide work samples of writing skills for grammar, editing and communication to review

FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education (Link to office page or agency website)

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
• Sick Leave - Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.