Requisition No: 872433 

Agency: Department of Education

Working Title: STAFF ASSISTANT - 48003529

 Pay Plan: Career Service

Position Number: 48003529 

Salary:  $34,760.00 - $35,448.00 

Posting Closing Date: 04/07/2026 

Total Compensation Estimator Tool

Florida Department of Education

Division of Public Schools

Bureau of Exceptional Education and Student Services

Location: Tallahassee Turlington Building

Position Title: Staff Assistant – Career Service

Salary Range: $34,760.00 - $35,448.00

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Madison Strickland, 850-245-0950

JOB DESCRIPTION:

This position is the assistant to the Senior Educational Program Director for the Instructional Support Services (ISS) within the Bureau of Exceptional Education and Student Services (BEESS). The incumbent serves as the personal assistant to the Senior Educational Program Director by planning, initiating, and carrying out clerical, secretarial, and administrative activities to completion, including document preparation, tracking assigned correspondence, and maintaining office equipment. Responsibilities include managing the Senior Director’s calendar, preparing and routing section travel, and processing purchase requisitions through MyFloridaMarketPlace (MFMP) for the section.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Coordinate and support travel arrangements for Instructional Support Services (ISS) staff.
• Track and support reporting within the IERS system.
• Monitor and support floor safety practices and needs.
• Serve as lead for office organization and daily floor operations, ensuring shared spaces are orderly and functional.
• Maintain and manage the BEESS mainline voicemail, including responding to or directing messages as appropriate.
• Oversee business center readiness, including maintaining adequate paper and supply levels.
• Coordinate property management responsibilities, including inventory, surplus, and asset tracking.
• Provide administrative and operational support to ISS staff, including completing assigned and emerging tasks.
• Manage multiple calendars and schedule meetings for supervisors, ensuring alignment and efficiency.
• Conduct research to support projects, requests, and decision-making.
• Communicate effectively in writing and by telephone with internal and external stakeholders.
• Performs related duties assigned by supervisor.

WHO WE’RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function.

MINIMUM QUALIFICATIONS

• Ability to communicate effectively including verbal and written communication.
• Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
• Demonstrate the ability to complete tasks with limited information, using sound judgment and initiative.
• Exhibit strong problem-solving skills and self-motivation to identify needs and follow through on solutions.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• To applicants who possess at least one year of an administrative background.
• Applicants who complete application information and hire requirements listed in the advertisement to completion.

THE MISSION STATEMENT

The Bureau of Exceptional Education and Student Services administers programs for students with disabilities. Additionally, the Bureau coordinates student services throughout the state and participates in multiple inter-agency efforts designed to strengthen the quality and variety of services available to eligible students with disabilities.

Bureau of Exceptional Education and Student Services Web Page

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: 

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.