STAFF ASSISTANT - 55000832

Requisition No: 871805 

Agency: Department of Transportation

Working Title: STAFF ASSISTANT - 55000832

 Pay Plan: Career Service

Position Number: 55000832 

Salary:  $38,297.72 - $49,561.75 

Posting Closing Date: 03/26/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

SUPPORT SERVICES STAFF ASSISTANT

919 / SUPPORT SERVICES OFFICE

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Ken Revell

CONTACT NUMBER: 850-414-4036

CONTACT EMAIL ADDRESS: Ken.Revell@dot.state.fl.us

HIRING SALARY RANGE: $1,472.99 - $1,906.22/biweekly range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Staff Assistant / Support Services / Office of Administration

The Staff Assistant supports the FDOT Central Office Mail Center by processing mailing and shipping invoices, ensuring accurate charges, and maintaining an invoice tracking system to support timely payments and budget monitoring. The position assists with gathering data for weekly and monthly reports, research delivery records, and responds to inquiries about damaged or missing packages. Responsibilities also include maintaining supply inventories, ordering postal and courier-related materials, and managing Purchasing Card records. The Staff Assistant provides customer service support and serves as backup to Motor Pool operations, including occasional travel to the Midway Maintenance Shop when needed. This role requires strong organizational skills, attention to detail, and the ability to work independently while supporting daily Mail Center operations.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Office of Administration

605 Suwannee St.

Tallahassee, FL 32399

Annual Salary Range:

$38,297.72 - $49,561.75

Your Specific Responsibilities:

Review and Process the Department’s mailing and shipping invoices for payment, including all District invoices for contract couriers. This includes maintaining purchasing card records, ensuring that correct charges are applied to each invoice and are in accordance with appropriate contract documents.

Maintain invoice tracking system in Microsoft Excel for ensuring timely payment of invoices and to accurately monitor budget.

Gather supporting data for various weekly and monthly reports. Assist the Office Operations Supervisor II in compiling these reports.

Research records and packages for destination receipt and respond to damage or missing package inquiries.

Maintain a current inventory supply and order necessary supplies through appropriate couriers and

Vendors, including ordering postal equipment supplies.

Provide backup to Senior Clerks to Motor Pool customers in daily functions as needed, including driving to the Midway Maintenance Shop if required. Assist as necessary to support operations in the Document Control Section.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

•  Knowledge and skill in MyFloridaMarketPlace and the Purchasing Card System.

Skills in:

• Skilled in Microsoft Office or similar products.  

Ability to:

•  Ability to communicate clearly and effectively both verbally and in writing.
• Ability to provide excellent customer service. 
• Ability to review and audit invoices.
• Ability to plan, organize, and conduct activities with minimal supervision.
• Ability to manage large and/or multiple projects, prioritize multiple tasks and meet deadlines.
• Ability to understand, interpret correctly and apply applicable laws, rules, policies and procedures.
• Ability to perform work in a timely and effective manner.
• Ability to organize.

Minimum Qualifications:

Two (2) years of administrative or clerical experience. Secondary education from an accredited college or university can substitute on a year-to-year basis for the required experience. Must possess a valid Class E Driver’s License.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.