STAFF ASSISTANT - 55001024

Requisition No: 873609 

Agency: Department of Transportation

Working Title: STAFF ASSISTANT - 55001024

 Pay Plan: Career Service

Position Number: 55001024 

Salary:  $1,482.89 - $1,919.04/Biweekly 

Posting Closing Date: 07/17/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

976/OFFICE OF RIGHT OF WAY, OPERATIONS

 VACANCY 

CAREER SERVICE

FULL-TIME 

CONTACT PERSON: DONNA C. HARTSFIELD

CONTACT PHONE NUMBER: 850-414-4560

CONTACT EMAIL ADDRESS: donna.hartsfield@dot.state.fl.us

HIRING SALARY RANGE: $1,482.89 - $1,919.04/Biweekly Range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Staff Assistant, Engineering & Operations, Office of Right of Way, Outdoor Advertising Control

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Engineering & Operations, Office of Right of Way, Operations, 605 Suwannee Street,

Tallahassee, FL 32399-0405

Annual Salary Range:

$38.555.17 - $49,894.93

Your Specific Responsibilities:

This position will process and monitor compliance reports that are received from the consultants and Department field staff.

Incumbent must determine that all necessary field information is available to make a regulatory decision.

Incumbent is responsible for ensuring compliance records are accurate and up to date. 

Assist Supervisor with administrative activities including processing and following up on regulatory notices, including those with violations and pre-violation correspondence, and assist respondents through the regulatory process.

Incumbent is responsible for processing these tasks in a timely and accurate manner while ensuring all records are accurate and reflect the current assignment and status of cases with appropriate documentation in the appropriate Department system. 

Assist the Outdoor Advertising program management with illegal sign removal coordination. 

The incumbent will prepare removal packages, track removals, send invoices and pre-collection notices and packets post sign removal.

Deposit all payments received in the Outdoor Advertising and the Vegetation.

Management Program and ensure the deposits are made in compliance with Department processes.

Ensure all records of payment are entered into the appropriate Department System in a timely manner.  Process refunds as necessary. Also, track and maintain mitigation spreadsheets and provide the updated spreadsheet monthly to the appropriate district offices, processing through the Financial Management Office all approved contractor invoices.                                         

Assist with the Right of Way Training Program as needed.  Including, but not limited to preparing training materials; ordering all necessary training program supplies; inputting all training data and course completions in the department systems; creating and maintaining individual training files in digital format.

Assist with processing permit applications and issuance of new permits in accordance with statutory requirements.

Handle all mail distribution for Office of Right of Way.

Assist management in conducting quality control reviews on outdoor advertising processes to ensure accuracy and compliance with the laws and rules and take necessary corrective action.

Perform computer data entry for Outdoor Advertising program and generate reports from the computer data that are needed for the administration of the program.

 Prepare correspondence.

The incumbent must work with others in the Outdoor Advertising program area to ensure that correspondence is accurately and timely prepared before being sent.

Assign regulatory inspectors and work assignments to Department field staff and consultants and assist with sign removals.

 Provide assistance to other staff members as needed and perform other related duties as required.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of general accounting principles.

Knowledge of outdoor advertising regulatory requirements.

Working knowledge of Microsoft Office Products: Excel, Word, Power Point.

Knowledge of database maintenance and document image storage.

Skilled in using typical office machines such as scanners, faxes, and copiers

Ability to effectively communicate both verbally and in writing.

Ability to work and coordinate productively and professionally with other staff and offices to accomplish goals.

Ability to provide excellent customer service.

Ability to analyze and interpret data.

Ability to be proactive and work independently.

Ability to operate a personal computer.

Other Job-Related Requirements:

This position will be required to respond before, during and following emergency situations.

Minimum Qualifications:

A high school diploma or its equivalent and two (2) years of relevant professional or technical experience in administrative and regulatory work.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.