STAFF ASSISTANT - 64001777

Requisition No: 840670 

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64001777

 Pay Plan: Career Service

Position Number: 64001777 

Salary:  $34,282.82 

Posting Closing Date: 11/22/2024 

Total Compensation Estimator Tool

Your Specific Responsibilities:

This position reports directly to the Equal Opportunity Manager. The position performs professional administrative work on an independent basis by assisting staff in the Office of the General Counsel, Equal Opportunity Section (EOS) and as needed to the Office of the General Counsel.  This position works independently in making decisions and obtaining solutions to problems, issues, and other matters that fall within policies and procedures, rules and laws relating to the Florida Department of Health (Department).  This position comes in contact with all levels of Department staff and must establish and maintain an effective working relationship. 

Proofreads internal investigative reports, external responses, letters, forms, and memorandums, etc. and distributes approved correspondence to appropriate parties.       

Creates physical and electronic case files. 

Maintains EOS case status report.    

Receives, screens, and routes telephone calls and ensures there is sufficient telephone coverage when absent from desk.

Monitors and reviews informaton contained in the EOS’ ZZZZ feedback mailbox and routes to EOS and Department staff.  

Receives, reviews, and routes incoming correspondence to appropriate EOS staff.  Additionally, ensures all outgoing mail is delivered appropriately and in a timely manner. 

Performs general services functions for the EOS such as preparing purchase requisitions and purchase orders; orders supplies; acts as a purchasing card cardholder; reconciles monthly P-card charges; arranges for maintenance and repair of all office equipment, telephones, computers, and building fixtures; records property management and inventory.

Copies and scans EOS case files.

Assists with maintaining EOS files (e.g. filing retrieving, preparing for records storage), maintains EOS external website, internal Sharepoint site, etc., maintains and formats all EOS policies and routes to appropriate parties for signatures and approval, maintains and updates EOS’ EO Coordinator’s list, assists in updating and disseminating EOS posters, notices, etc. upon request to internal and external customers, maintains internal and external directory listing of the EOS.

Performs other related duties as requested.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health

2585 Merchants Row Boulevard

Tallahassee, Florida 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

• (For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

• For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

   

  Please be advised:

   

  Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

   

  This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

   

  Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

   

  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

   

  The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

   

  Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

   

  The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

   

  Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

   

  The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

   

  Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.