STAFF ASSISTANT - 80020739 1

Requisition No: 837441 

Agency: Juvenile Justice

Working Title: STAFF ASSISTANT - 80020739 1

 Pay Plan: Career Service

Position Number: 80020739 

Salary:  $1520/ Bi-Weekly Rate of Pay 

Posting Closing Date: 09/21/2024 

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

Location, Contact and Salary Information:

Location: Office of the Secretary, 2737 Centerview Drive, Tallahassee, Florida 32399

• • Contact Person: Jessica Dunlap, 850-717-2702
  • Bi-weekly rate of pay:  $1,520.00 (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever higher.)

Department’s Mission Statement:

The mission of the Florida Department of Juvenile Justice is to enhance public safety through high-quality effective services for youth and families delivered by world-class professionals dedicated to building a stronger, safer Florida.

POSITION DUTIES AND RESPONSIBILITIES:

The incumbent in this position serves as the receptionist for the Office of the Secretary.

Greets and directs people to appropriate meeting room; answers incoming telephone calls and routes calls to the appropriate staff member and/or takes accurate messages and delivers in a timely fashion. Receives, sorts, and distributes incoming mail.

Provides general secretarial support to the office to include, but not limited to, copying, and scanning documents; maintains conference rooms, reception area and supply room by keeping them neat and orderly; ensures copier has paper in all trays and extra supplies are on hand; assisting in conducting daily administrative activities and/or special activities,

Serves as the back-up to the two Executive Assistants (EAs) in the suite as well as provides administrative support in support of the EAs to the following secondary offices: Education, Human Trafficking Intervention, Postsecondary and Workforce Education, Communications, Legislative Affairs, Special Projects, and Youth and Family Advocacy. This includes but is not limited to travel requests and reimbursements, special projects, and other administrative functions.

Assists with conducting annual property inventory for the Office of the Secretary and secondary offices.

Serves as the SkillPro Training Coordinator for the Office of the Secretary and secondary offices.

Assists the EAs in fiscal, purchasing, general services and Human Resource duties and functions.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of office procedures and practices.  Skill in typing and data entry. 

Knowledge of Microsoft Word, Microsoft Excel, and Outlook. 

Ability to operate general office equipment. 

Ability to communicate effectively and work independently.

Ability to establish and maintain effective working relationships. Must be dependable.

Knowledge of state purchasing systems and the state travel request and reimbursement system.

PREFERRED MINIMUM REQUIREMENTS:

Preference will be given to candidates that are proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).

Experience in AOD/MFMP and a minimum of three years of office and or secretarial experience.

A bachelor’s degree from an accredited college or university can substitute for the required experience.

A certificate in secretarial/clerical training can be substituted for one year of the required experience.

SPECIAL NOTES:

This is a full-time career service position.

The incumbent will be required to work Monday through Friday, 8:00 a.m. to 5:00 p.m.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.