STAFF ASSISTANT - OPS - 48006372 (BLIND SERVICES)

Requisition No: 872369 

Agency: Department of Education

Working Title: STAFF ASSISTANT - OPS - 48006372 (BLIND SERVICES)

 Pay Plan: Temp

Position Number: 48006372 

Salary:  $15.00 - $16.71/hr. 

Posting Closing Date: 04/03/2026 

Total Compensation Estimator Tool

Florida Department of Education

Division of Blind Services

Location: Tallahassee/State Office (Leon County)

Position Title: Staff Assistant (OPS)

*This is a Part-Time Position (No more than 30hrs per week)*

*This is a temporary position (No longer than 12 months)*

Hourly Rate: $15.00-$16.71

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

APPLICATION INFORMATION & HIRING REQUIREMENTS:

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
  • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Julia Grove, Personnel Consultant 

Phone: 850-245-0354

JOB DESCRIPTION:

This is a part-time Staff Assistant position located within the Division of Blind Services, State Office in Tallahassee, Florida. This position will perform general administrative and office duties including spearheading the systematic digitization and disposal of a significant backlog of confidential records. This is a temporary (time-limited), part-time position. The incumbent of this position will work for a maximum of 30 hours per week for up to 12 months.  This position reports directly to the DBS Personnel Administrator. 

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• High-volume scanning and indexing of sensitive documents into a secure shared drive to ensure immediate, searchable access. 
• Audit files and prepare Records Destruction Forms in strict accordance with state and divisional retention schedules.
• Perfom rigorous "verify-before-destroy" checks to ensure every digital record is legible, properly indexed, and securly backed up. 
• Manage the final destruction process for confidential paper files once digital integrity is confirmed. 
• Ensures office spaces are well-structured, functional, and prepared to support daily operations through routine organziation. 
• Handle confidential information appropriately and in accordance with state and divisional policies and procedures. 
• Responds to emails and written correspondence, as needed. 
• Delivers forms, as needed. 
• Performs general administrative office duties, as needed. 

KNOWLEDGE, SKILLS & ABILITIES: 

• Knowledge of records management principles. 
• Knowledge of office administrative practices. 
• Knowledge of scanning technology and digital file formats.
• Knowledge of basic computer operations.
• Knowledge of administrative/clerical procedures and systems.
• Ability to pay keen attention to detail.
• Ability to communicate clearly and effectively, both verbally and in writing. 
• Ability to plan, organize and coordinate work assignments.
• Ability to handle confidential and sensitive information. 
• Ability to work independently. 
• Ability to follow detailed procedures. 
• Ability to organize physical and digital workspaces. 
• Ability to maintain accuracy while managing high volumes of repetitive tasks.
• Ability to lift and move boxes or stacks of paper files. 

WHO WE’RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function.

OTHER MISCELLANEOUS DUTIES:

• Performs other duties as requested.

MINIMUM QUALIFICATIONS:

• Ability to maintain confidentiality. 

PREFERRED QUALIFICATIONS:

Preference will be given to candidates with:

• One (1) year of experience performing administrative/clerical work, and/or providing basic office support. 
• High school diploma or equivalent. 
• Experience using computers and standard office software (i.e. Outlook (email), shared drives, and Adobe Acrobat/Pro). 
• Experience handling confidential or sensitive information in a professional setting. 

DIVISION OF BLIND SERVICES MISSION STATEMENT: 

The Division of Blind Services ensure blind and visually impaired Floridians have the tools, support and opportunities to achieve success. In partnership with others, we create a barrier-free environment in the lives of Floridians with visual disabilities. The Florida Division of Blind Services helps blind and visually impaired individuals achieve their goals and live their lives with as much independence and self-direction as possible. The Division serves thousands of Floridians through its plethora of programs and services. District and Satellite Offices located throughout the state, as well as the Career, Technology and Training Center for the Blind & Visually Impaired (CTTC), and the Braille and Talking Books Library. The Division of Blind Servies has become a national model in education, employment and other services that foster independence for blind and visually impaired Floridians.

FLDOE: Division of Blind Services

*We care about the success of our employees. 

*We care about the success of our clients.

*We are always improving our technology, our tools, our customers' experiences and ourselves. 

*We offer rewarding experiences for reliable, compassionate and professional employees. 

BACKGROUND SCREENING REQUIREMENT:

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct the required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.