STAFF ASSISTANT OPS - 60932024

Requisition No: 858628 

Agency: Children and Families

Working Title: STAFF ASSISTANT OPS - 60932024

 Pay Plan: Temp

Position Number: 60932024 

Salary:  $22 an hour 

Posting Closing Date: 08/14/2025 

Total Compensation Estimator Tool

Department of Children and FamiliesTallahassee, Florida

Some travel may be required.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.

Location: Centre of Tallahassee Building, 2415 N. Monroe Street, Suite 400 Tallahassee, FL 32303.

Regular business hours of operation are 8:00 AM to 5:00 PM EST, Monday - Friday. 

600932024 - Grant Management Staff Assistant - OPS

Hourly: 22 per hour

JOB DESCRIPTION:

The Florida Department of Children and Families has an exciting opportunity for a Grant Management Staff Assistant to join a developing team of Grant and Contract Managers. This position reports to the Grant/Contract Manager Supervisor and provides service to team members within the unit.

DUTIES & RESPONSIBILITIES:

This position provides administrative, support to Grant and Contract Management staff  support of these positions include: processing invoices, requisitions, purchasing card charges, and other administrative paperwork; assisting with the procurement of commodities and services; maintaining and organizing both paper and electronic files; mailing documents and packages; managing routine office equipment and services assisting with budget tracking and planning; compiling, reviewing, and processing equipment tracking forms; scheduling meetings; responding to internal staff and external providers as appropriate; providing assistance to other sections/offices/divisions; and completing other duties as assigned or needed. May require Travel with Grant and Contract Mangers on Site Visits to assist staff with administrative functions as needed, as well as attend regional and divisional meetings and various trainings as necessary. Performs other duties as required. The employee will research and respond to special operational projects assigned by the Chief of Contracts and Grant and Contract Management Supervisor. Projects must be completed within established timeframes and accurately address the issue or concern of the requests and perform other duties as assigned.

Required Knowledge, Skills, and Abilities: 

· Proficient in Microsoft Office applications, including strong skills in Excel and Word (notetaking and document preparation).

· Skilled in data entry and typing with accuracy and attention to detail.

· Ability to plan, organize, and coordinate work assignments efficiently.

· Excellent telephone etiquette with a courteous and professional manner, consistently providing outstanding customer service.

· Well organized, punctual, and demonstrates a cooperative and professional attitude.

· Ability to establish and maintain effective working relationships with colleagues and external contacts.

· Knowledge of office procedures, practices, and the principles and techniques of effective communication.

· Ability to produce high-quality final products within established timelines.

· Competent in organizing files and records, using correct spelling, punctuation, and grammar, and typing letters and standard forms in the proper format

Preferred Qualifications: 

· At least two years of experience in secretarial, administrative support, or office clerical work.

· Proficiency in Microsoft Office Suite, with strong skills in Excel and in creating detailed, accurate notes in Word.

· Knowledge of MyFloridaMarketPlace, the Purchasing Card system, STMS and Works, and State of Florida purchasing processes is preferred.

Benefits of Working for the State of Florida:Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit www.mybenefits.myflorida.com.

To better understand the value of the benefits package offered, please visit our Total Compensation Estimator at: State of Florida Total Compensation Estimator (myflorida.com) 

Growth Opportunities:With 12,000 employees across the state DCF promotes opportunities and training for all.  Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

Where you will work:Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico.  In other words, no matter where you land in Florida, you’re never more than 60 miles from a body of saltwater.  And if the beach isn’t your scene, there are 175 state parks to explore!  Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love.  The Sunshine State is a great place to live and work – Come join our team!

About Department of Children and Families:

Mission:  The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Vision:  We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.

Values:  A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve. To learn more please visit https://www.myflfamilies.com/.If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.We hire only U.S. citizens and lawfully authorized alien workers.Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.

SELECTIVE SERVICE:  Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.  Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. 

No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.