STATE LOCAL PROGRAM COORDINATOR - 55009802

Requisition No: 862110 

Agency: Department of Transportation

Working Title: STATE LOCAL PROGRAM COORDINATOR - 55009802

 Pay Plan: Career Service

Position Number: 55009802 

Salary:  $62,748.86 - $81,204.41 

Posting Closing Date: 10/07/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

965 / Program Management Office

PENDING CLASSIFICATION UPDATE / OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Shawn Trotman

CONTACT PHONE NUMBER: 850-414-4158

CONTACT EMAIL ADDRESS: shawn.trotman@dot.state.fl.us

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

State Local Program Coordinator/Local Programs/Program Management Office

This position will be responsible for the following activities in Districts 2,3 and 5. Develops and maintains manuals, forms, and procedures, acts as a liaison between various offices and technical experts that are required to review program guidance documentation for updates or revisions.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Program Management Office

605 Suwannee St

Tallahassee, FL 32399

Annual Salary Range:

$62,748.86 - $81,204.41 

Your Specific Responsibilities:

Responsible for the following activities in Districts 2,3 and 5. Develops and maintains manuals, forms, and procedures, acts as a liaison between various offices and technical experts that are required to review program guidance documentation for updates or revisions. Responsible for updating and maintaining local program(s) documentation, including, but not limited to, local program agreements templates, supplemental agreements templates, program manuals, forms and checklists. Completes edits, research internal and external questions and answers, submits for review and revision in coordination with Department technical experts and responsible Offices, and Statewide Local Program Administrator for final approval. Ensures language is clear and concise and conforms with current federal and state procedures, guidelines, and regulations. Maintaining program documentation requires coordination with Department experts in Planning, Project Development & Environment (PD&E), Design, Right of Way (ROW), Construction, Construction Engineering Inspection (CEI) and other disciplines related to transportation project delivery. Ensure program documentation meets the necessary standards as described in existing Department Procedures and the Joint Participation Agreement (JPA) Procedure for both state and federal funded grant programs and the Local Program (LP) Manual for federally funded programs. These programs include but are not limited to Federal Aid Highway Program (FAHP) delivered in Local Program areas as (LAP), other Federal Funding Programs, Small County Road Assistance Program (SCRAP), Small County Outreach Program (SCOP), County Incentive Grant Program (CIGP), Transportation Regional Incentive Program (TRIP), other local grant reimbursement programs as identified, and locally funded agreements.

For Districts 2,3 and 5. Coordinates audits, as directed, of locally administered projects with assigned Districts staff to provide requested information and answer questions regarding the oversight and management of the projects. Monitors input of agreements, amendments, and other related documentation into various electronic document management systems including but not limited to Project Suite Enterprise Edition (PSEE), Grant Application Process (GAP), and Florida Accountability Contract Tracking System (FACTS) to support audits and compliance program wide. Coordinates with Department staff to update program documentation with current Single Audit Act requirements for state and FAHP, 2-CFR-200 and other applicable sources on federally funded projects. Performs local agency programmatic risk assessments on grant recipients for state and federal audit compliance.

Coordinates and assists with day-to-day administrative support, assists with requests for information from Central Office, assigned Districts, Local Agencies, Federal Highway Administration (FHWA) representatives and stakeholder partners. Identifies process inefficiencies and provide input for process improvements. Assists with the development of processes and procedures for local program(s). Provides support and coordinates activities and meetings for the FDOT LAP Community of Practice (LAPCop) stakeholder partnership. Provides support, updates, publishes notices, assist with application submissions, review for completeness and notice of award for the Small County Outreach Program for Municipalities (SCOP-M) that is managed in Central Office Local Programs.

Coordinates with Central Office Local Program staff on the management and maintenance of all technology tools and responds to technical and user support issues. Maintains the Grant Application Process (GAP), including troubleshooting user errors, resetting passwords, new user connections and user deletions, and response to maintenance items requested by Department staff. Monitors the Local Programs website and SharePoint site, including but not limited to uploading new content, organizing, and managing site content, responding to user content requests, and coordinating technical support for user error notifications as appropriate. Works directly with the Office of Information Technology (OIT) to test and approve system updates. Provides recommendations on system changes or updates and documents changes and updates in applicable manuals and systems.

Assists the State Local Program Administrator with creating and maintaining training course materials. Local programs have an extensive library of Computer Based Training (CBT) Courses and traditional training courses that need at least a yearly review along with periodic content updates and materials development for presentation in person (requiring travel) or via a web-based platform.  

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of applicable state and federal local program procedures, rules, guidelines and statutes.
• Knowledge of governmental policy.
• Knowledge of project and contract management techniques and methods.
• Knowledge of programming of projects.
• Knowledge of federal and state grants, transportation programs, local government operations, state database applications, HTML and SharePoint, technical writing, and training course development.

Skills in:

• Skilled in Developing policy for governmental programs.
• Skilled in contractual interpretation; conflict and problem resolution; planning; organizing; coordinating activities, meetings, and other functions.
• Skilled in interacting with Federal, State, and Local personnel, consultants and the public in a professional and positive manner; customer service.
• Skilled in use of personnel computer and business software products, website maintenance, and basic user support for database applications.

Ability to:

• Ability to draft agreement(s) (or contract) language.
• Ability to manage multiple priorities in order to achieve planned goals.
• Ability to make timely decisions.
• Ability to learn and quickly adapt to changing conditions.
• Ability to learn and apply procedures, rules, and regulations.
• Ability to analyze data and draw logical conclusions.
• Ability to research and gather needed information from various sources.
• Ability to communicate effectively both verbally and in writing and through active listening at all organizational levels.
• Ability to exercise independent judgment and complete assignments with minimal supervision in a timely manner.
• Ability to work effectively as a team member.
• Ability to establish and maintain effective working relationships.
• Ability to remain calm and effective under pressure.
• Ability to effectively handle potentially problematic situations.
• Ability to effectively work with detail.

Other Job-Related Requirements:

• This position will be required to respond before, during and following emergency situations.

Minimum Qualifications:

• Two years of relevant employment and professional experience, such as Contract Administration or Development, Finance, policy analysis, financial modeling, accounting, transportation financial analysis or work program development. Post-secondary education from an accredited college or university may be substituted for the required experience on a year-per-year basis.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.