SUPERVISOR, FEDERAL AID OPERATIONS - 55000705

Requisition No: 869523 

Agency: Department of Transportation

Working Title: SUPERVISOR, FEDERAL AID OPERATIONS - 55000705

 Pay Plan: SES

Position Number: 55000705 

Salary:  $88,000.00 - $98,000.00 

Posting Closing Date: 02/20/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

928 / Office of Work Program & Budget

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

FULL-TIME

CONTACT PERSON: SABRINA AUBERY 

CONTACT PHONE NUMBER: 850-414-4449

CONTACT EMAIL ADDRESS: SABRINA.AUBERY@DOT.STATE.FL.US

HIRING SALARY RANGE: $88,000.00 - $98,000.00 ANNUAL RANGE

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Supervisor, Federal Aid Operations/Federal Aid/Office of Work Program & Budget

This position provides leadership and technical expertise in the administration of FDOT’s federal aid programs, ensuring compliance with federal requirements and the timely authorization of transportation projects. The role supports coordination with FHWA, oversees federal funding quality control and reporting, and manages key processes such as FAR approvals, TIP/STIP amendments, and emergency relief funding. Through staff supervision, training, and process improvement, the position helps maximize federal funding, reduce risk, and support the efficient delivery of transportation projects statewide.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Office of Work Program & Budget, 605 Suwannee Street, Tallahassee, FL 32399

Annual Salary Range:

$88,000.00 - $98,000.00 

Your Specific Responsibilities:

Supervises employees spending the majority of the time communicating with, motivating, training, and evaluating employees, and planning and directing employees' work. Has the authority to effectively recommend the hiring, transferring, suspension, lay off, recall's, promotions, discharges, assignments, rewards, or disciplinary actions for subordinate employees. Plans and directs workloads, deadlines, work objectives and time utilization with subordinate staff. Provides direction and ensures that all subordinates receive training and instruction in methods and techniques necessary to safely perform their assigned tasks.

Act as a principal staff advisor in FAMO for providing guidance and technical assistance to District Federal Aid coordinators and staff in the preparation of FARs. Establish processes to ensure FARs comply with federal laws, rules, regulations, policies and procedures. Serves as the lead staff member involved in the transmission of properly prepared FARs to FHWA for approval. Coordinate with FHWA as needed to answer questions and/or to provide additional information needed to enable FHWA to approve FARs in a timely manner, and ensuring originators of FARs are notified when approved.

Develop a plan of quality control reviews of federal aid projects and funding compliance assessments of federal aid projects. The quality control reviews include reviewing programming of projects against the Work Program Instructions prior to each snapshot of the work program, reviewing Locally Funded Reimbursement (LFR) projects to confirm programming and timeliness of AC conversions, assessing the federal share percentage on emergency relief projects, reviewing D funds programmed and FHWA Emergency Relief projects and making recommendations to move funds to DER, and identifying federal funds that are being underutilized. Monitor and report compliance with federal regulations such as the financially inactive projects, period of performance end dates, and the FHWA 10-Year Preliminary (PE) rule codified in 23 CFR 630, which requires federally funded design project to advance the ROW acquisition or construction by the end of the 10th fiscal year following the fiscal year when the federal-aid funds for PE first were authorized. Provide monthly status reports to the Manager of FAMO on reviews and corrective actions needed to resolve identified issues. Support in audits, reviews, and reporting of information for requests by federal and state entities and internal analysis to ensure compliance and optimization of funds. Provide other quality control reviews that may be requested by the Manager of FAMO.

Manage the administration of the Transportation Improvement Plan (TIP)/ Statewide Transportation Improvement Plan (STIP) Amendment process. Provide training on amending the Metropolitan Planning Organizations' (MPOs) TIPs and STIP. Promulgate instructions and guidance on the use of the Department's automated TIP/STIP Amendment tool. Ensure the timely processing of TIP/STIP Amendments to support meeting production deadlines and federal authorizations.

Manage activities pertaining to contract lettings, concurrence in award, and contract price adjustments for federal aid letting projects. Related duties include ensuring prerequisites are met for obtaining approval of federal authorization requests from FHWA for various other phases of work as needed to implement federal aid transportation projects. Serve on Technical Review Committee for review contract bids.

Manage the overall coordination of the FHWA Emergency Relief Program, including compilation of Program of Projects, obligation of said projects, periodic monitoring and reporting on the overall program, tracking all Detail Disaster Inspection Reports (DDIRs) for each damage location including updates, and closing individual projects upon completion while maximizing the use of Emergency Relief (ER) funds. Ensure proper set up and programming for ER events.

Develop and update Work Program instructions for federal aid funded projects, federal aid technical bulletins, and other guidance regarding the various federal aid programs. Review and develop departmental processes and procedures and assess impacts to federal aid funded projects. Develop and update desk procedures for FAMO staff for continuity of operations and accuracy in processes. Provide training to Central Office and District staff on matters pertaining to the administration of the Federal aid Highway Program and processing Federal Authorization Requests (FARs). Develop frameworks, training and instructions to facilitate compliance with federal laws, rules, regulations, policies and procedures. Identify opportunities to utilize automated systems to increase efficiency with processes and reporting needs.

Provide technical assistance in the department's Federal Authorization Management System (FAMS) and/or FHWA's Fiscal Management Information System (FMIS) relating to technical problem identification and resolution and/or system enhancement, including user testing, training, and other related tasks. Identify federal aid processes where Electronic Document Management System (EDMS) tools can be implemented to increase efficiency of operations.

Support in state and federal fiscal year end and start up tasks. This includes ensuring websites are updated for penitent information and ensuring systematic processes are performed such as federal fiscal year roll forward.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Work Program programming conventions.
• Applicable federal and state laws, rules, regulations, and guidelines related to qualifying transportation projects for federal funding.

Skills in:

• Interpreting state and federal regulations and departmental policy, and developing and implementing guidance.
• Effectively supervising subordinate positions.
• Collecting and evaluating performance data and making recommendations for improvement.
• Using computer software, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel), with demonstrated ability to analyze data using tools such as PivotTables and VLOOKUPs.
• Communicating effectively in writing and orally, including presenting information to groups or audiences.

Ability to:

• Develop, organize, and improve work processes and procedures.
• Establish and maintain effective working relationships with internal and external stakeholders.
• Apply problem-solving techniques to resolve complex issues.
• Plan, organize, coordinate, and prioritize multiple work assignments to meet deadlines.
• Lead, supervise, manage, and develop employees.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.