SYSTEMS PROJECT CONSULTANT - 48000042

Requisition No: 839798 

Agency: Department of Education

Working Title: SYSTEMS PROJECT CONSULTANT - 48000042

 Pay Plan: Career Service

Position Number: 48000042 

Salary:  49,584.67-52,954.57 

Posting Closing Date: 12/10/2024 

Total Compensation Estimator Tool

Florida Department of Education 

Division of Technology and Innovation

Bureau of Resource Management

Location: Turlington Building,Tallahassee, FL 
Systems Project Consultant - (CS)

Working Title: Contract Manager
Position: 48000042

Pay range: $49,584.67 – $52,954.57 

Note: This is a re-advertisement and previous applicants do not need to reapply for consideration. 

"Employment is contingent upon successful completion of a level 2 background screening pursuant to Chapter 435, Florida Statutes."
 

Florida Department of Education Mission Statement
Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.    

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.
 
Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.   FDOE’s goal is to hire individuals to provide:

1.    Higher Student Achievement
2.    Seamless Articulation and Maximum Access 
3.    Skilled Workforce and Economic Development

4.    Quality Services
 
Florida Department of Education (Agency website)
 

To be considered for this position responses to the qualifying questions are required and must be verifiable based on your submitted application. 

Job Description:

This position will serve as a Contract Manager for the Division of Technology and Innovation within the Resource Management section. The person in this position is expected to manage the division's IT procurements and successfully execute IT contracts and amendments. 

Duties & Responsibilities:  

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

This position functions with a high degree of independence and initiative in the development of contract documents, and the successful approval and execution of contract and amendments.  

Duties include but are not limited to:

•    Provides technical consultation, research, recommendations, and quotes for DOE technology purchases.  

•    Enters requests for e-quotes into MFMP Collaboration. 
•    Enters, reviews, approves, and receives purchases in MFMP AOD. 
•    Monitor contracts for compliance and performance. 
•    Receives, reviews and process invoice submissions in a timely manner and monitors the successful payment process as well as contract expenditures and encumbrances. 
•    Advise management on policy problems related to technology needs and any potential issues. 
•    Assist management in developing plans for meeting customer requests in a timely manner. 
•    Coordinates the tracking of deliverables and supporting work products for completeness and quality assurance. 

The incumbent must comply with all Department of Education contract administration policies and procedures. The incumbent must either have a Florida Certified Contract Manger certification or be able to achieve FCCM certification within 6 months of employment. 
 

Who We're Looking For

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. Organizational skills and ability to multitask are key to being able to successfully complete the duties and responsibilities of this position. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and moral of the unit. The employee is expected to demonstrate knowledge, skills and ability to prepare, provide, and disseminate quality products representative of the Department's commitment to quality, efficient services, and practices. Attendance is an essential function. Employee is expected to demonstrate, model, and reinforce the agency's fundamental values of quality, fairness, cooperation, respect, commitment, excellence, honesty, and teamwork. The employee must interact courteously with others.

Knowledge, Skills, and Abilities:

Working knowledge and experience using MyFloridaMarketPlace (MFMP).

Knowledge of State procurement policy and procedure. 

Proficiency with Microsoft applications. 

Ability to analyze, reconcile and track information to issue resolutions. 

Ability to think and act independently to research and resolve issues, and to meet strict deadlines under pressure, while maintaining a professional demeanor. 
Ability to communicate effectively verbally and in writing.  

Ability to establish and maintain effective working relationships with others. 
Effective customer service skills.
 
Minimum Qualifications:
Working  knowledge and experience using MyFloridaMarketPlace (MFMP).  

Preferred Qualifications

Preferences will be given to applicants who hold a Florida Certified Contract Manager (FCCM) Certification. 

Application Information & Requirements

Candidate Profile (application) must be completed in its entirety. Your packet may be held up at the final review step if you are missing the below items:

Work History (entered with the most recent/current listed first):
•    Any and all State of Florida jobs
•    Any and all Florida University job 

•    All periods of employment from high school graduation
•    Periods of unemployment 
•    Gaps 3 months or more* 

•    Education 
•    Volunteer Experience

• Include supervisor names and phone numbers including current place of employment. 
• *Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. 
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. 
• It is unacceptable to use the statement "See Resume" in place of entering work history. 
• Your candidate profile will convert to your official application. 
• If claiming Veterans' Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.

All documentation is due by the close of the vacancy announcement. 

Benefits of Working for the State of Florida:

•  Annual and Sick Leave Benefits

LEAVE INFORMATION: 

Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. 
Sick Leave - Career Service employees earn 8.667 hours of sick leave credits per month. 

• Nine paid holidays and one Personal Holiday annually.
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options. 
•  Retirement plan options, including employer contributions (www.myfrs.com) 
• Flexible Spending Accounts (Accepted by major Florida colleges/universities)
• Student Loan Forgiveness Program (Eligibility required)
• Tuition waivers;
• And more!

 For a more complete list of benefits, visit www.mybenefits.myflorida.com

Position Location:
This position is located at our headquarter location at 325 West Gaines Street, Tallahassee, FL 32399.  
 

Background Screening Requirements:
It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.  You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal record checks through local law enforcement. 

All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. 
 
It is the policy of the Department of Education to give preference to eligible veterans and the spouses of veterans in appointment and retention in positions of public employment. 
 
The Department of Education is an Equal Opportunity Employer/Affirmative Action Employer. 
 

SPECIAL REQUIREMENTS:
Selective Services System (SSS):
Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.