Senior Administrative Assistant

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Job Title               Senior Administrative Assistant

Salary                    See Position Description

Job Type              Salaried Full-Time

Location               Tallahassee, Florida

Office                    S Approp on Criminal & Civil Justice

General Summary

This position is for a Senior Administrative Assistant in the Senate Appropriations Committee on Criminal & Civil Justice. This is independent work assisting division or comparable level management in the coordination of administrative tasks and assignments which are complex in nature and very broad in objective.  Work involves independent formulation, analysis, and recommendation of changes in policies, rules, and regulations.  

Examples of Work Performed

• Handles complex projects and special assignments and performs research and report preparation.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Assists in formulating and recommending programs, rules, regulations, and policies of the organization, and interprets, and administers policies as directed.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Supervises, reviews, and coordinates the work of clerical and/or administrative personnel to ensure accurate and smooth workflow of the unit.
• Defines and investigates problems and formulates methods of resolution.
• Assists supervisor in conducting daily administrative activities, and acts in matters where the authority has been delegated.
• Represents supervisor at meetings and conferences as authorized.
• Performs general office management duties.
• Assists in planning committee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, other meeting materials, and recording and reporting out meetings.
• Acts as official custodian of bills referred to committee. Drafts amendments and bills, substantively edits committee bills, bill analyses, and other documents.
• Manages data in the Legislative Appropriations System/Planning and Budgeting Subsystem (LAS/PBS), including extensive data entry, formatting, and report ordering.
• Serves as the LAS/PBS Administrator performing security oversight in the preparation of the General Appropriations Bill.
• Assists in the formulating of spreadsheet files including downloading LAS/PBS budget detail data files to personal computer.
• Responsible for the preparation of graphic documents for reports, presentations, and correspondence.
• Performs other related duties as required.

Knowledge, Skills, and Abilities

• Knowledge of administrative principles and practices. 
• Knowledge of research techniques. 
• Knowledge of legislative and budget terminology. 
• Knowledge of LAS/PBS and its subcomponents. 
• Ability to pay attention to detail and review work for accuracy and quality of content. 
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit. 
• Ability to collect, analyze, and interpret data. 
• Ability to plan, organize, and coordinate work assignments. 
• Ability to communicate effectively verbally and in writing. 
• Ability to deal tactfully and courteously with the demands of the public. 
• Ability to handle confidential information. 
• Ability to understand and apply rules, regulations, policies, and procedures. 
• Ability to prepare reports, correspondence, and maintain records. 
• Ability to utilize problem-solving techniques. 
• Ability to train others. 
• Ability to supervise people.

Minimum Qualifications

A bachelor's degree from an accredited college or university and three years of administrative experience.

A master’s degree from an accredited college or university can substitute for one year of the required experience.

Administrative experience can substitute on a year-for-year basis for the required college education.

Salary

Commensurate with experience.
The Legislature offers a competitive benefits package.
 
Application Deadline
Open until filled
 
Submission of Application
Interested parties may send a completed Florida Legislature Employment Application and resume to:
 
Applications (Download PDF reader) are available through the Florida Legislature's web site Online Sunshine and in Room 701 of the Claude Pepper Building.
 
Accommodation for Disability
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

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