Senior Administrative Assistant

Requisition No: 843650 

Agency: Florida Legislature

Working Title: Senior Administrative Assistant

Pay Plan: Legislature

Salary:  The Legislature offers a competitive benefit package. 

Posting Closing Date: 01/15/2025 

Do not click the Apply button. Submit an application here at GovernmentJobs.com

General Summary

As Florida’s utility consumer advocate, the Florida Legislature’s Office of Public Counsel effectively represents the interests of Florida’s customers in high-profile rate cases filed by Florida’s regulated utility companies. You will work independently in a cooperative environment as part of a litigation team of two attorneys and one accountant. You will support your litigation team as they prepare for trial and conduct a handful of week-long hearings per year. You will support the preparation of electronic discovery, court filings, depositions of expert witnesses, the participation of expert consultants, and appeals. Responsibilities involve assisting in the preparation of legal documents and other filings, customer calls, scheduling, and hearing support. In-town travel is occasionally required, but out-of-town travel is not anticipated. This is a position of special trust and responsibility as you will be bound by nondisclosure agreements that prohibit you from disclosing privileged legal matters in dockets where the amounts in controversy frequently exceed a billion dollars. Our hearings are all public and televised. This position will develop your paralegal and hearing support skills as you grow in ability and experience.  This position is not remote. 

Examples of Work Performed

• Handles complex legal filings and special assignments; performs research and prepares drafts of legal documents and official correspondence. Reviews records and reports which require action and recommends solutions or courses of action. 
• Assists in formulating and formatting legal documents and filings, rules, regulations and policies of the organization, interprets and administers policies as directed. 
• Investigates subject matter and prepares replies.       
• Defines and investigates problems; formulates methods of resolution. 
• Assists attorneys in conducting daily administrative activities; acts in matters where authority has been delegated. 
• Represents attorneys at meetings and conferences as authorized. 
• Performs general office administrative duties. 
• Responsible for preparing correspondence, notices, motions, briefs and other legal meeting materials, recording and reporting out meetings. Drafts correspondence and legal documents, as delegated. 
• Assists in formulating spreadsheet files and other software documents . 
• Performs other related duties as required. 

Knowledge, Skills, and Abilities

• Knowledge of administrative procedures and practices. 
• Knowledge of legal research techniques. 
• Knowledge of legal and administrative terminology. 
• Ability to pay attention to detail and review work for accuracy and quality of content. 
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit. 
• Ability to take initiative to start and complete tasks without additional prompting from your litigation team.
• Ability to collect, analyze and interpret data. 
• Ability to plan, organize and coordinate work assignments. 
• Ability to communicate effectively, verbally and in writing. 
• Ability to deal tactfully and courteously with the demands of the public. 
• Ability to handle confidential information. 
• Ability to understand and apply rules, regulations, policies and procedures. 
• Ability to prepare reports, correspondence and maintain records. 
• Ability to utilize problem-solving techniques. 
• Ability to train others. 

Minimum Qualifications

A bachelor’s degree from an accredited college or university and three years of administrative experience.

A master’s degree from an accredited college or university can substitute for one year of the required experience.

Preferred Qualifications
Document preparation, paralegal, or legal assistant experience is preferred.

Salary
The Legislature offers a competitive benefit package.

Application Deadline
January 15th, 2025. Anticipated start date is February 1, 2025

Submission of Application
Qualified applicants should apply at GovernmentJobs.com or send a completed legislative application and resume to:

Office of Public Counsel

Claude Pepper Building

111 West Madison Street, Suite 812

Tallahassee, FL  32399-1400

Applications can also be emailed to the Public Counsel: Trierweiler.Walt@leg.state.fl.us 

Accommodation for Disability
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

Do not click the Apply button. Submit an application here at GovernmentJobs.com

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.