Session OPS - Secretary's Office (Administrative Assistant)

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Job Title               Session OPS – Secretary's Office (Administrative Assistant)

Salary                    $15.00 Hourly

Job Type              OPS - Session

Location               Tallahassee, Florida

Office                    S Secretary`s Office

General Summary

The Senate elects a Secretary of the Senate (Secretary) pursuant to the Constitution of the State of Florida. This nonmember constitutional officer serves as the Parliamentarian of the Senate, keeps all Senate records, and authenticates each act and resolution passed by the Senate. The Secretary also publishes the journal and the calendar. Other operations within the Secretary's Office include: bill drafting, bill and amendment filing, duplication and public distribution of documents, and the operation of specialized chamber computer systems, such as the Senate's electronic voting system and Session Organizer.

The Office of the Senate Secretary is seeking individuals to provide support in a variety of positions as listed below. These administrative OPS positions are temporary and time limited.  OPS employees assigned to this office will work at least 40 hours a week during the 2025 Legislative Session with some occasional evening hours.
 
Individuals should anticipate ending employment by May 2, 2025.
 

Examples of Work Performed

• Reading Clerk: read bills, amendments, and other legislative materials on the daily calendar to the Senate body in the Chamber.
• Vote Board Operator: operate the vote board and display bills/amendments during session.
• Sound Booth Operator: manage an audio recording system during session.
• Proofer/Editor: proof and edit a variety of legislative documents; draft communications to the House of Representatives regarding passed legislation.
• Copier and Printer Operator: print calendars, copies of bills and amendments, and other documents at the request of the general public, staff, and lobbyists.
• Perform other related duties as required.

Knowledge, Skills, and Abilities

• Knowledge of administrative principles and practices. 
• Knowledge of research techniques. 
• Ability to pay attention to detail and review work for accuracy and quality of content. 
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit. 
• Ability to collect, analyze, and interpret data. 
• Ability to plan, organize, and coordinate work assignments. 
• Ability to communicate effectively verbally and in writing. 
• Ability to deal tactfully and courteously with the demands of the public. 
• Ability to handle confidential information. 
• Ability to understand and apply rules, regulations, policies, and procedures. 
• Ability to prepare reports, correspondence, and maintain records. 
• Ability to utilize problem-solving techniques. 

Minimum Qualifications

A high school diploma or its equivalent; and/or equivalent combination of training and work experience.
 
Salary
$15.00 an hour   
 
Application Deadline
Open until filled.

Accommodation for Disability
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

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