Session OPS - Senate (Executive Secretary)

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Job Title               Session OPS - Senate (Executive Secretary)

Salary                    $15.00 Hourly

Job Type              OPS - Regular

Location               Tallahassee, Florida

Office                    S General Senate

General Summary

The Senate is recruiting for multiple OPS (other personal services) employees to work in various program areas, committees and offices.  These administrative OPS positions are temporary and time limited. Depending on assignment, the work hours may vary from 20 to 40 hours per week, with some occasional evening hours during the 2025 Legislative Session.
 
Individuals should anticipate ending their OPS employment by May 2, 2025.  

For consideration, job seekers may apply to this general applicant pool and/or to a particular role as advertised by a specific Senate Office.

Examples of Work Performed

• Maintains appointment calendar, prepares itineraries, and schedules meetings and conferences; informs participants of topics to be discussed and may provide them with background information. 
• Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature. 
• Types correspondence, memos, reports, and other administrative forms. 
• Reviews all typed materials for grammar, punctuation, and content. 
• Serves as office receptionist; greets, announces, and routes visitors; answers and routes incoming calls. 
• Coordinates and assists in the preparation of special reports. 
• Completes research assignments and projects as directed. 
• Complies and analyzes data for administrative decisions. 
• Maintains files of office correspondence, research materials, and related information.
• Maintains adequate office supplies for use by staff. 
• Performs other related duties as required.

Knowledge, Skills, and Abilities

• Knowledge of basic secretarial and office management skills. 
• Knowledge of the legislative process. 
• Knowledge of filing practices.
• Knowledge of personal computer programs. 
• Skill in typing and in word processing. 
• Ability to compose routine correspondence. 
• Ability to independently carry out minor administrative functions and general office duties. 
• Ability to organize files and other records. 
• Ability to operate general office equipment. 
• Ability to pay extreme attention to detail and review work for accuracy and quality of content. 
• Ability to communicate effectively verbally and in writing and have strong interpersonal skills. 
• Ability to handle confidential information. 
• Ability to use correct spelling, punctuation, and grammar. 
• Ability to organize work, follow and interpret instructions. 
• Ability to work cooperatively as a team member and to contribute to the effective internal functioning of the operation. 
• Ability to train others.

Minimum Qualifications

A high school diploma or its equivalent or equivalent combination of training and experience.

Salary
Hourly rate of pay is $15.00  
 
Application Deadline
Open until filled.
 
Accommodation for Disability
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

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