TECHNOLOGY ADMINISTRATIVE SERVICES COORDINATOR

Requisition No: 853808 

Agency: Department of Corrections

Working Title: TECHNOLOGY ADMINISTRATIVE SERVICES COORDINATOR

 Pay Plan: Career Service

Position Number: 70042832 

Salary:  $44,060.11 Minimum 

Posting Closing Date: 06/12/2025 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

WORKING TITLE: Technology Administrative Services Coordinator

This open competitive advertisement is for a Career Service position located at Central Office in the Office of Information Technology, Systems Development.

As a member of the Systems Development team, our mission is to design, develop, and maintain innovative and efficient technology solutions for the Florida Department of Corrections (FDC). We are committed to enhancing our operational capabilities, improving data management, and ensuring the reliability and security of our information systems to support the department's goals and initiatives.

This position is not a telework position and is required to report to the FDC office in the area it serves.

Candidates who applied for this position within the last six months are not eligible for consideration.

JOB DUTIES:

The incumbent in this position supports and assists the Office of Information Technology (OIT) staff and provides administrative assistance to the Chief Information Officer. This position requires an overall knowledge of standard office management procedures, department and division policies and procedures, and fiscal management policies. 

• Step in as the backup for all administrative functions across the Department, coordinating calendars, activities, and action items for OIT leadership and FDC Division leadership. Attend senior leadership meetings and assist with travel arrangements and conference room scheduling.
• Be the first point of contact for OIT assistance, routing requests to the appropriate bureaus, drafting communications, and managing the OIT general email account. Communicate key items to all OIT employees, including emergency management activities.
• Coordinate daily assignments with OIT administrative staff, maintain information on space allocation and planning, and lead on-site reviews of central office operations. Keep the CIO informed of upcoming commitments and responsibilities.
• Handle public record request responses, coordinate the receipt of office supplies, and assist in creating and maintaining operational guides and office procedures. Support OIT coordination efforts during emergency management events, such as natural disasters.
• Manage exciting recruitment, selection, and separation processes for OIT, assist the CIO with employee complaints and human resource matters, and ensure the privacy and security of employee records. Keep the organization chart up-to-date and support various tasks related to personnel, purchasing, policy, operations, and budget matters.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
  • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

• High school diploma or its equivalent.
• This position is in Tallahassee Florida and is a full time, on-site, 8 am to 5 pm position.
• One (1) or more years of experience with HR related functions such as posting job advertisements, creating, and managing position descriptions and separation process.
• One (1) or more years of experience with office management duties such as the purchasing, tracking, and receiving of office supplies.
• One (1) or more years of experience in an administrative assistant position or its equivalent.
• Three (3) or more years of experience with Microsoft Word.
• Three (3) or more years of experience with Microsoft Excel.
• One (1) or more years of experience with Microsoft PowerPoint.

PREFERRED QUALIFICATIONS:

• Project management skills or certification.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.