ADMINISTRATIVE ASSISTANT I - 55011643

Requisition No: 866519 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT I - 55011643

 Pay Plan: Career Service

Position Number: 55011643 

Salary:  $43,603.69 - $56,428.30 

Posting Closing Date: 12/16/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

COST CENTER 724 / FACILITIES MANAGEMENT

PENDING CLASSIFICATION UPDATE / OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON: Rose Murphy

CONTACT PHONE NUMBER: 813-975-6212

CONTACT EMAIL ADDRESS: rose.murphy@dot.state.fl.us

HIRING SALARY RANGE: $1,677.06 - $2,170.32 biweekly range

 $43,603.69 - $56,428.30 annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant I / Facilities Management

This position will provide administrative support to the Facilities Management office.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Florida Department of Transportation

District Seven Headquarters

11201 N. McKinley Drive

Tampa, FL 33612

Your Specific Responsibilities:

Assists in managing the overall administrative functions of the Facilities Management office. Assists in planning, organizing, and coordinating work assignments and projects. Researches subjects, coordinates information and creates documents, spreadsheets, and reports. Reviews documents for accuracy and completeness. Coordinates, schedules, and sets up meetings, conferences, trainings, interviews, etc. for the Office/Section. Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies and procedures.  Uses electronic mail, Word, Excel, SharePoint, Teams, FDOT Service Center Portal, and other computer systems/databases used by Facilities Management.  Assists vendors and customers who call, e-mail, or visit the Facilities Management Office. Reserves and coordinates meeting spaces for use by other FDOT districts, State of Florida entities, and other approved entities.   

Procures services, equipment, furniture, centralized supplies, print center supplies, other supplies, and utilities for the District Seven Headquarters facility and Fixed Capital Outlay projects.  Completes and submits Information Resource Requests (IRRs)and SharePoint Purchase Requests.  Makes travel arrangements and processes travel documents.  Prepares and processes financial paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders, and Purchasing Card charges using current state computerized systems/programs and follows current directives and procedures. Processes purchasing card charges according to procedure. Receives, reviews, and processes invoices/warrants in accordance with provisions and requirements of Section 215.422 F.S. Vendor invoice/warrant processing is required to perform these duties.   

Serves as the District Seven Surplus Property custodian.  Accurately processes, tracks, stores, and disposes of surplus property for the district according to established procedures.  Provides training, guidance, and information to unit surplus property contacts.  Serves as the District Seven Records Management Coordinator.  Follows established records management procedures, rules, instructions, and processes.  Maintains an electronic file for the disposition of records and a log of all records that are destroyed.  Receives, reviews, and processes Records Disposition Requests and maintains Records Disposition Requests files for audit.  Serves as Unit Custodian.  Maintains accurate records and inventory of all cost center property.  Conducts annual inventory and ensures property is transferred in accordance with processes and procedures.

Assists with tracking and reporting operating budget expenditures and encumbrances for the Facilities Management cost center. 

Submits Property Management Reports (PMRs) as needed. Serves as Unit Custodian, maintains accurate records, and inventory for all cost center property. Conducts annual inventory and ensures property is transferred in accordance with processes and procedures.  Updates and maintains the Facilities Management SharePoint site.  Serves as timekeeper.  Serves as backup for creating employee/consultant/contractor ID badges/access cards. 

Serves as a backup to the Front Desk Receptionist for the District Seven Headquarters. Provides backup administrative/secretarial support to other departments in the Executive Direction & Support Services budget entity.  

Maintains electronic and paper file systems, correspondence, meeting minutes, personnel actions, and other related documents. Prepares Facilities Management files for retention and handles archive issues for the cost center.  Prepares Records Destruction Requests.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Administrative principles and practices
• Office procedures and practices
• The principles and techniques of effective communication

Skills in:

• Written and verbal communication
• Reading, interpreting, communicating applicable rules, regulations, policies, and procedures

Ability to:

• Collect data relating to administrative functions such as human resources, purchasing, or report writing
• Prepare correspondence and administrative reports
• Understand and apply applicable rules, regulations, policies, and procedures.
• Work independently
• Plan, organize, and coordinate work assignments
• Communicate effectively
• Establish and maintain effective working relationships with others

Minimum Qualifications:

• Two years of administrative or clerical experience.
• An associate's degree from an accredited college or university can substitute for the required experience.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations for individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.