ADMINISTRATIVE ASSISTANT I

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

738 / DISTRICT BRIDGE INSPECTION 

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Linda Green

CONTACT PHONE NUMBER: (813) 612-3371

CONTACT EMAIL ADDRESS: linda.green@dot.state.fl.us 

HIRING SALARY RANGE: $1,694.08 - $2,192.31 biweekly range / $44,046.06 - $57,000.78 annual range

ANTICIPATED HIRING SALARY: $1,993.03 biweekly / $51,818.89 annually

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant I / Districtwide Bridge Inspection & Repair

This position at FDOT serves as the first point of contact for the public, ensuring efficient communication, visitor management, and professional customer service. They support the agency’s daily operations by coordinating administrative tasks, helping departments stay organized, and contributing to a positive public image.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District Structures Maintenance Office

2916 Leslie Road

Tampa, FL 33619

Your Specific Responsibilities:

Performs various personnel, fiscal, training, travel, property inventory & surplus, records management and receptionist duties. Reviews and approves unit purchases for overhead, fuel, utilities and miscellaneous products/services and contractual services.

Assists in managing the overall administrative functions of the Office. Assists in planning, coordinating, and organizing work assignments and projects. Coordinates and reviews for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations.

Assists in maintaining file system, correspondence, meeting minutes, personnel actions, and other related documents. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure. Reviews and distributes mail.

Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed.

Coordinates, schedules and sets up conferences and meetings for the Office/Section. Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies and procedures.

Works with Management and staff to coordinate, process, and research as necessary, personnel paperwork in accordance with department requirements.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Administrative principles and practices.
• Office procedures and practices.
• Principles and techniques of effective communication.

Skills in:

• Written and verbal communication.
• Reading, interpreting, communicating applicable rules, regulations, policies, and procedures.

Ability to:

• Collect data relating to administrative functions such as human resources, purchasing or report writing.
• Prepare correspondence and administrative reports.
• Understand and apply applicable rules, regulations, policies, and procedures.
• Work independently.
• Plan, organize and coordinate work assignments.
• Communicate effectively.
• Establish and maintain effective working relationships with others.

Minimum Qualifications:

• Two years of administrative or clerical experience. An associate degree from an accredited college or university can substitute for the required work experience.

The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.