ADMINISTRATIVE ASSISTANT II - 55013469

Requisition No: 846324 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II - 55013469

 Pay Plan: Career Service

Position Number: 55013469 

Salary:  $50,419.44 - $65,248.68 

Posting Closing Date: 04/26/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

744 / DESIGN ADMINISTRATION

ANTICIPATED VACANCY / OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Judith Holshue

CONTACT PHONE NUMBER: (813) 975-6780

CONTACT EMAIL ADDRESS: Judith.Holshue@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $2,281.42 / biweekly ($59,316.98/annual)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As one FDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant II / District Seven / Director of Transportation Development / District Design

This position will provide administrative assistance to the Design Engineer and staff.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based trainings and instructor-led courses. 

Where You Will Work:

District Seven / Director of Transportation Development / 11201 N. McKinley Dr., Tampa, Fl 33612

Anticipated Pay:

$2,281.42 biweekly

Your Specific Responsibilities:

Manages the overall administrative functions of the office. Serves as central control of personnel actions including hiring and classification actions of positions. Maintains confidentiality on all issues. Stays current and provides direction regarding rules, procedures, and processes related to Human Resources, purchasing, travel and all other administrative functions. Tracks position vacancies and provides status as requested by management. Independently maintains office environment to assure personnel have proper working conditions.

Supervises subordinates in support of the Design’s department’s clerical functions and oversees training needs of these positions.

Prepares and maintains fiscal budget, which includes assessment of needs, preparing budget, tracking expenditures and maintaining budget reports. Processes purchases orders and invoices utilizing the department’s applications; ensuring charge codes and documentation is accurate and completed in a timely manner. Holds and maintains purchasing card and processes charges in compliance with current procedures and with adherence to required timeframes.

Serves as the Property Custodian, processing Property Management Records (PMR) for inventory management and property control. This requires knowledge of surplus procedure and process.

Serves as the Public Records Requests (PRR) coordinator for records review between the public and the department. Obtains requested information from appropriate units within the Design department within required timeframe.

Assists the District Design Engineer with administrative functions and correspondence and acts upon as required (non-engineering correspondence and budget related issues), including updating and maintaining the District’s Workplace Contingency Plan.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.

Skills in:

• Skill in collecting, evaluating and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing or report writing.
• Skill in written and verbal communication.
• Skill in reading, interpreting, communicating applicable rules, regulations, policies and procedures.

Ability to:

• Ability to collect data relating to administrative functions such as human resources, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to work independently.
• Ability to handle confidential information.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

• Three years of administrative experience or an associate's degree from an accredited college or university and one year of administrative experience. 

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.