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ADMINISTRATIVE SECRETARY - 43001258

Date: Apr 20, 2021

Location: TAMPA, FL, US, 33637

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 350743 

Agency: Financial Services

Working Title: ADMINISTRATIVE SECRETARY - 43001258

Position Number: 43001258 

Salary:  $22,453.56 

Posting Closing Date: 05/19/2021 

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****
DIVISION: Investigative and Forensic Services

BUREAU: INSURANCE FRAUD

CITY: TAMPA

COUNTY: HILLSBOROUGH

SPECIAL NOTES:
A high school diploma or its’ equivalent is required.

Applicants are required to have one (1) or more years’ experience in the following areas:

  • Microsoft Office products such as Word, Excel, and Outlook.
  • Receiving and routing telephone calls.   

A degree from an accredited college or university can be substituted for one (1) year of the required experience.  A certificate in secretarial/clerical training can be substituted for one (1) year of the required experience.

One (1) year or more years of secretarial or office clerical work experience preferred.

Must have the skill and ability to type.

The base annual salary for this position is $22,453.56.

This position requires a security background check which includes a financial credit report, fingerprinting, polygraph, and a drug screen. 
Employees of the Department of Financial Services are paid on a monthly pay cycle.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of standard business formats and styles for letters and business forms.
  • Knowledge of office procedures. Knowledge of correct spelling, punctuation and grammar usage.
  • Knowledge and ability to perform basic arithmetical calculations. Knowledge of basic filing practices.
  • Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.
  • Skill and Ability to type.
  • Ability to work in Microsoft Office products such as Word, Excel, and Outlook.
  • Ability to organize files and other records. Ability to use correct spelling, punctuation and grammar.
  • Ability to type letters, memoranda and other standard business forms in correct format.
  • Ability to operate general office equipment. Ability to handle telephone calls in a courteous and effective manner.
  • Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively verbally and in writing.
  • Ability to establish and maintain effective working relationships with others. Ability to compile and analyze data for administrative decisions

BRIEF DESCRIPTION OF DUTIES:

*Serves as office manager; receives and routes telephone calls; opens and distributes mail. Maintains inventory and procurement of office and investigative supplies. Independently composes and responds to routine correspondence. Submits invoices for payment. Complies with guidelines and deadlines for submission of paperwork. Prepares documents on behalf of staff members upon request.

*Acts as the liaison with Director’s Office, other departments, divisions, and the public, and provides assistance as needed. Provides case files to Records Specialist upon request. Submits all received public records requests to Public Records Unit for processing. Coordinates with command staff to prepare and submit monthly case management data.

*Maintains all law enforcement investigative files for the office and provides security for files. Researches files and provides information for law enforcement investigators which may include reviewing complex reports, memoranda, interviews, and other documents of a legal nature. Uses confidential electronic databases to access information as requested by sworn law enforcement personnel.

*Tracks and maintains account of location and activity of investigators responding to requests for assistance. Create, maintain, and distribute monthly calendar for law enforcement investigators. Maintains staff calendar with leave requests and training scheduled.

*Maintains and creates state vehicle gas logs. Reconciles and verifies WEX and Mastercard purchases made for vehicle purchases and repairs to ensure accuracy. Assists with travel authorizations and travel reimbursements. Completes travel arrangements and reservations.

*Researches and compiles materials for supervisors and investigators use in public speaking, seminars, meetings, and for teaching classes on subjects related to law enforcement actions.

*Acts as property coordinator by maintaining property inventory and processing property documents such as transfers, new and surplus.

*Performs related work as required

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tampa