ADMINISTRATIVE SECRETARY - 55008171

Requisition No: 867441 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE SECRETARY - 55008171

 Pay Plan: Career Service

Position Number: 55008171 

Salary:  $43,585.94 - $56,405.33 

Posting Closing Date: 01/05/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

705 / TRANSPORTATION SUPPORT OFFICE

ANTICIPATED VACANCY / OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON: Rose Murphy

CONTACT PHONE NUMBER: 813-975-6212

CONTACT EMAIL ADDRESS: rose.murphy@dot.state.fl.us

HIRING SALARY RANGE: $1,676.38 - $2,169.44 biweekly range

                                            $43,585.94 - $56.405.33 annual range

ANTICIPATED BIWEEKLY SALARY: $1,950.00 - $2,005.00

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens, or lawfully authorized alien workers, and must possess permanent work authorization for any U.S. employer.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Secretary / Transportation Support Office

This position will provide support to the Director of Transportation Support and Transportation Support Office.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Florida Department of Transportation

District Seven Headquarters

11201 North McKinley Dr

Tampa, FL 33612

Your Specific Responsibilities:

Responds to electronic mail and correspondence which does not require supervisor's attention or forwards to appropriate staff for handling.  Tracks assignments and ensures timely response. Prepares e-mails, memoranda, letters, booklets, forms, and other correspondence.  Composes correspondence from own initiative.  Researches subjects/coordinates information and creates documents, spreadsheets, and reports.  Proofreads documents and reports. Disseminates information as needed.  Develops materials for supervisor’s use in Town Meetings and other public speaking engagements.  Prepares agendas, takes notes/minutes, and distributes same for various meetings.  Creates PowerPoint presentations. Creates videos as needed.   

Coordinates calendars.  Schedules meetings, appointments, virtual meetings, conferences, etc.  Reserves meeting spaces, teleconference bridges, and equipment and ensures technical equipment is set up properly.  Ensures audiovisual assistance is available when needed.   

Serves as the receptionist for the Transportation Support Office.  Answers telephone calls and assists customers who call and visit the work unit.  Provides back up secretarial support and telephone coverage to other departments/offices in the division as needed.  Processes incoming and outgoing mail for the Transportation Support Office.  Creates, organizes, and maintains electronic and paper files.

Follows current procurement procedures, rules, regulations, and agency processes.  Procures supplies, services, equipment, and furniture and processes payments for same in accordance with Florida Statutes and agency procedures processes.  Obtains quotes.  Enters information into computerized processing and tracking systems.  Prepares requests for centralized supply orders through the Facilities Management office.        

Updates and maintains the District Seven SharePoint site home page and the District Seven Support Administration SharePoint site.

Makes travel arrangements including hotel reservations, vehicles, and airline tickets.  Prepares and processes travel documents and reimbursements using current agency/state computerized systems/programs.  Confirms reservations and prepares itineraries.  Reviews time sheets and leave requests for accuracy and completeness, including project numbers and accounting detail, as needed.  Serves as timekeeper and approves time sheets when directed.       

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Microsoft PowerPoint

Skills in:

• Using a personal computer and electronic mail, Microsoft Word, Microsoft Excel, and the internet
• Performing basic arithmetical calculations
• Preparing correspondence and reports
• Reviewing data for accuracy and completeness
• Composing and typing correspondence

Ability to:

• Update and maintain SharePoint sites
• Use correct spelling, grammar, and punctuation
• Access, input, and retrieve data from a computer database
• Communicate effectively both verbally and in writing
• Collect information and analyze data
• Coordinate work assignments
• Read, comprehend, and apply applicable rules, regulations, policies, and procedures
• Organize files, records, and other materials
• Work independently
• Operate general office equipment
• Establish and maintain effective working relationships with others
• Procure goods and services and process invoices within established rules and procedures

Minimum Qualifications:

• A high school diploma or its equivalent and two years of secretarial or office clerical work experience.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-530

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.