DISTRIBUTION AGENT - 55010699

Requisition No: 838551 

Agency: Department of Transportation

Working Title: DISTRIBUTION AGENT - 55010699

 Pay Plan: Career Service

Position Number: 55010699 

Salary:  $41,840.54 - $54,146.58 

Posting Closing Date: 12/01/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

796 / Tampa Operations Center

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON:  Deborah Lockard          

CONTACT PHONE NUMBER: 813-619-3305

CONTACT EMAIL ADDRESS:  deborah.lockard@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $1,891.08

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION: Oversees the operation of the warehouse, the inspection and receipt of all materials, and distribution of supplies. Receives and processes purchase requests from department staff for materials, supplies and/or equipment not listed in the warehouse inventory. Obtains quotes from ARIBA (e-Procurement requisition) system and/or local vendors for materials, supplies and/or equipment requested by department staff. Has vendor invoice/warrant processing responsibility for the timely and accurate processing of payments.

Coordinates the stocking, loading, and unloading of stock, as well as cleanup of the facility. Schedules inmates for warehouse clean-up including mopping, stocking, relocation of pallets of roadway materials, etc. Oversee all the filing of purchasing card invoices, tickets, quotes, 200 count reports, Monthly Ledger reports and tracking of all the inventory. Establishes reorder points for commodities to maintain adequate inventory at all times. Establish minimum quantity level for critical commodities and add to reorder points for maintaining critical commodities. Prints catalogs of supplies on hand in the warehouse.

Coordinates the issuance of materials and supplies to approved department personnel and obtain appropriate signatures as required to perform maintenance and/or construction functions. Processes issue tickets through the Materials and Supply Inventory (MSI) System on a daily basis. Maintains accurate files and records of goods issued. Coordinates the issuance of materials to other sections as well as outside contractors engaged by the department to perform maintenance and/or construction functions.

Develops warehouse reports and documents necessary to monitor and maintain warehouse operations at an optimum level. Periodically performs physical inventory checks of randomly chosen commodities to check between Material Supply Inventory and actual shelf count as directed by department regulations; Makes adjustments in accordance with procedures. Assists in the care and maintenance of the storerooms, supplies and equipment. Assists in organizing the warehouse for maximum efficient utilization of space. May operate a forklift as required in relocating and stocking of warehouse materials.

Records Management and Property Inventory Tracking via various management systems, i.e., Records Retention and Destruction to ensure compliance with department procedures. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.

Assist in Emergency Operation Recovery Efforts

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of warehouse management, i.e., purchasing, receiving, distribution and/or storing of equipment to stockrooms, warehouses, or storage yards. Knowledge of procurement of commodities; Skill in records, files and inventory management; Skill in reading, understanding and applying applicable rules, regulations, policies and procedures; Ability to manage, analyze and coordinate the issuing of materials, equipment and other items from warehouse. Ability to plan, coordinate, complete and track the status of assignments; Ability to following oral and written instructions; Ability to communicate effectively orally and in writing, Ability to establish and maintain effective working relationships with others; Ability to listen to and understand the needs of internal and external customers; Ability to collect information/data and review for accuracy and completeness; Ability to use office equipment, Microsoft software applications, and databases; Ability to compile inventory and materials distribution reports; Ability to operate a forklift; Ability to lift to 50 pounds; Ability to coordinate the redistribution of materials.

OTHER JOB RELATED REQUIREMENTS: Responsible for adhering to the provisions and requirements of Section 215.422, F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures. Utilizes business plans as an integral part of daily work activities in support of the Department's/Unit Plans to accomplish the mission of the Department. On an as needed basis may be required during periods of emergency and/or disaster recovery upon request by appropriate authority, to work beyond established work schedule at night and/or state-wide, including weekends; Overnight travel may be required for statewide meetings, training, conferences, or seminars. Work with/around Department of Corrections Inmates

MINIMUM QUALIFICATIONS: High School Diploma or Certificate of High School Equivalency.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.