DISTRICT PERMIT ADMINISTRATOR - 55003414

Requisition No: 848313 

Agency: Department of Transportation

Working Title: DISTRICT PERMIT ADMINISTRATOR - 55003414

 Pay Plan: Career Service

Position Number: 55003414 

Salary:  $67,895.61 - $87,864.91 

Posting Closing Date: 05/16/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

710 / DISTRICT MAINTENANCE

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: BRENDA RODRIGUEZ CRUZ     

CONTACT PHONE NUMBER: 813-975-6109

CONTACT EMAIL ADDRESS: BRENDA.RODRIGUEZCRUZ@DOT.STATE.FL.US

ANTICIPATED BI-WEEKLY HIRING SALARY: $3,461.54

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION: Performs advanced engineering work in the technical review of engineering documents for the Department's permit issuance program and related agreements. Administers the review of all permit application packages for compliance with Department Design Standards, Specifications, Access Management Rules, Florida Administrative Code(s), Utility Accommodation Manual, and all other applicable rules, regulations, codes and Department policies. Oversees the reviewing and processing of applications for permits to conduct special activities within the Department of Transportation's right-of-way for the District Secretary. Coordinates final approval of access permits (Category D and above), oversize bore permits, and all major maintenance and construction agreements.

Performs detailed engineering review and administration of projects within the district. Evaluates and provides technical reports on procedures, policies, materials, operational practices, and other Department related subject matters. Coordinates and participates in scope development and clarification project meetings for Maintenance. Performs phase plans reviews for Work Program design projects and coordinates phase plan reviews with the Operations Centers' Maintenance staff to ensure maintainability is feasible after project construction. Reviews Work Program Design and Construction Projects within the limits of arterial road Contract limits.

Performs Quality Assurance/Quality Control (QA/QC). Reviews of all permit offices throughout the district to ensure compliance with all applicable standards, specifications, statutes, rules, policies, and procedures. Ensures documents are tracked and reviewed by established deadlines and that all documents are circulated through the proper review channels, retained according to Department procedures, and stored in a neat, orderly filing system. Provides direction, guidance, and technical expertise of permit actions to all maintenance units within the district. Ensures that all funds acquired for permit application fees and mitigation fees are deposited in the correct accounts and those accounts are reconciled a minimum of every three (3) months.

Assist in the development and preparation of contract specifications for scopes of work and service. Assist in the development and preparation of estimates and costs for advertising contracts. Ensures compliance with Department policies and procedures. Provides engineering support in resolving project related problems. Provides technical assistance and related coordination activities with other entities within project limits.

Communicates/meets with public officials, engineering firms, developers, and the private sector to advise them of the procedures necessary to obtain Agreements for Maintenance, Construction Agreements, access, drainage, utility, general use, road closure, house moving/oversized load, solicitation, landscape/vegetation management, and banner permits. Provides pertinent information to applicants and engineers regarding the permitting procedure and assist them as needed throughout the process for approval. Performs conceptual reviews and attends pre-application meetings for plans, proposals, and permit submittals for consideration. Attends construction meetings of permit sites as needed during the construction process with permittee, consultant, department, and city/county officials to resolve concerns and assure compliance with Department standards and specifications. Properly documents all meetings, decisions, and discussion items in order to assure agreement and understanding

KNOWLEDGE, SKILLS AND ABILITIES: KNOWLEDGE OF: BUDGET ADMINISTRATION; FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) CONSTRUCTION/UTILITY SCHEDULING AND PHASING; ROADWAY CONSTRUCTION AND MAINTENANCE OPERATIONS AND CONTRACTING PROCEDURES; TRANSPORTATION ENGINEERING CONCEPTS, PRINCIPLES, TERMINOLOGY AND PRACTICES; ACCESS MANAGEMENT STANDARDS AND RULES; HIGHWAY UTILITY RELOCATION PROCEDURES; FDOT ROAD AND BRIDGE CONSTRUCTION PLANS, STANDARDS, SPECIFICATIONS, AND CONTRACT ADMINISTRATION; DEVELOPMENT OF REGIONAL IMPACT AND PLANNED URBAN DEVELOPMENT PERMIT ISSUES; KNOWLEDGE OF MAINTENANCE MEMORANDUM OF AGREEMENT REQUIREMENTS; THE DEPARTMENT'S QUALITY ASSURANCE REVIEW PROGRAM; SKILL IN: READING/INTERPRETING/REVIEWING PLANS, DESIGN STANDARDS, MANUALS AND DOCUMENTS;USING WORD PROCESSING, SPREADSHEET, DATABASE, AND OTHER COMPUTER APPLICATIONS, USING ENGINEERING TOOLS, EQUIPMENT AND/OR INSTRUMENTS; CONFLICT RESOLUTION; REVIEWING, ANALYZING AND NEGOTIATING CONTRACTS, CLAIMS OR TIME EXTENSIONS; AND PROCESSING CONTRACTOR AND VENDOR PAYMENTS THROUGH VARIOUS COMPUTER APPLICATIONS.ABILITY: TO DEAL WITH INTERNAL AND EXTERNAL CUSTOMERS IN A COURTEOUS, PROFESSIONAL, AND RESPECTFUL MANNER; ABILITY TO COLLECT, EVALUATE AND ANALYZE ENGINEERING DATA AND PREPARE REPORTS; ABILITY TO SOLVE PROBLEMS RELATED TO ENGINEERING; ESTABLISH AND MAINTAIN EFFECTIVE WORKING RELATIONSHIPS WITH OTHERS AND WORK AS A TEAM PLAYER; PROCESS PERMITS IN ACCORDANCE WITH FLORIDA STATUTES, FLORIDA ADMINISTRATIVE CODE, AND ANY APPLICABLE STANDARDS; PERFORM FIELD INSPECTIONS; EFFECTIVELY COMMUNICATE VERBALLY AND IN WRITING AND FOLLOW ORAL AND WRITTEN INSTRUCTIONS; EFFECTIVELY ORGANIZE, PRIORITIZE, AND MEET DEADLINES FOR MULTIPLE TASKS; CONDUCT MEETINGS; BE PROACTIVE AND WORK INDEPENDENTLY; DEVELOP AND IMPLEMENT DEPARTMENT PROGRAMS, POLICIES AND PROCEDURES; MONITOR AND INSPECT ENGINEERING PROJECTS; PROVIDE DIRECTION, SUPPORT AND TRAINING TO DEPARTMENT STAFF.

OTHER JOB RELATED REQUIREMENTS: Due to the nature of this position, incumbent must respond to emergencies. THE REQUIREMENTS OF RULE 14¬20, 14-27, 14-28, 14-34, 14-40, 14-43, 14-46, 14-63, 14-86, 14-96, AND 14-97; THE REQUIREMENTS OF THE DEPARTMENT'S UTILITY ACCOMMODATION MANUAL; Must obtain and maintain certification in Temporary Traffic Control (Maintenance of Traffic) — Advanced Level within one year.

MINIMUM QUALIFICATIONS: A high school diploma or its equivalent and two years’ experience in infrastructure design, construction, or maintenance.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

A Competitive Area Differential (CAD) additive in the amount of $478.40 will be added to the annual salary.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.