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FINANCIAL SERVICES MANAGER - 55012230

Date:  Nov 16, 2022
Location: 

TAMPA, FL, US, 33612


The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 760421 

Agency: Department of Transportation

Working Title: FINANCIAL SERVICES MANAGER - 55012230

Position Number: 55012230 

Salary:  $100,861.97 - $130,527.25 

Posting Closing Date: 12/05/2022 

 

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

722 / FINANCIAL SERVICES

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

 

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

 

  • Health insurance (over 90% employer paid)
  • $25,000 life insurance policy (100% employer paid)
  • Dental, vision and supplemental insurances
  • State of Florida retirement package
  • Generous vacation and sick leave
  • 10 paid holidays a year
  • Career advancement opportunities
  • Tuition waiver for public college courses
  • Training opportunities
  • Flexible work schedules and telework (for designated positions)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

For additional benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

 

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

 

POSITION DESCRIPTION: Supervises employees by communicating regularly, motivating, training, evaluating, planning, and directing employees’ work.  Supervises personnel which includes hiring, firing, evaluating, training, and taking disciplinary actions. Reviews work of subordinate employees for accuracy, completeness, and compliance with directives, policies, and procedures; evaluates work performance, controls workflow, and ensures compliance with established deadlines; establishes job priorities and assigns work; promotes and encourages career progression of personnel; establishes and conducts proficiency training according to job assignments; assesses current and future needs for personnel and training.

 

Directs, plans, organizes, coordinates, and supervises the activities of the Financial Services staff.  Oversees the processing of invoices for payment for goods and services acquired by a variety of procurement methods and authorized by law.  Monitors the reimbursement of allowable travel expenditures in connection with official state business.  Monitors the Consultant Invoice Transmittal System (CITS) as it pertains to payment of invoices and approval of contract documents.  Monitors processing of automated invoice transactions in the WORKS Purchasing Card application and the MyFloridaMarketPlace system.

 

Consults with and advises management on relevant financial matters.  Informs the district on potential impacts of new issues and/or changes in policy.  Develops and provides requested information and reports for district management. Oversees efforts to improve the timeliness and accuracy of processing pay documents, including the discussion of issues and/or problems with district personnel and Central Office, and the review of department policies and State Comptroller requirements. Provides interpretations and responses to procedural and policy questions and/or issues relating to the audit and payment of vendor invoices.

 

Monitors contract status changes in the Contract Funds Management (CFM) system to ensure funds have been received prior approval from the Comptroller, that they are properly established in CFM, and that appropriate documentation is received to close-out contracts in CFM.  Assists with the planning of fiscal year-end activities, including the analysis and reporting for carry forward and certified forward encumbrances, budget availability, and un-executed contracts.  Oversees the processing and corrective actions for fiscal year-end transactions in required timeframes.  Oversees and directs the Single Audit Act requirement functions.  Maintains all registry of court deposits and oversees the processing of Sales and Service Invoices and deposits of funds to the Concentration Account.  Approves all district Florida Accounting Information Resource (FLAIR) users in the Automated Access Request Form (AARF) system. Manages the payment authorizations from cost centers, reviews proper approvals and segregation of duties as required by internal accounting control procedures. 

 

Oversees the preparation of the Legislative Budget Requests (LBRs) and the allocation of the district’s budget to the different cost centers.  Coordinates with the District Work Program Office to ensure that budget amendments and allotment transfers are properly completed.  Monitors and reviews operating budget and provide appropriate financial information for management decision. Acts as a liaison on budget related issues with Budget, Work Program, Human Resources, and Comptroller’s Office. 

 

Ensures that all payroll issues are resolved in a timely manner.  Provides appropriate training and guidance on payroll matters to staff and employees.  Acts as the primary contact with regards to policy, rules and regulations, and processes.  Resolves issues and implements recommendations resulting from Quality Assurance Reviews.  Oversees the annual physical inventory process.  Coordinates the submission of documentation and reports related to property.  Oversees insurance coverage for equipment and buildings owned and leased.  Oversees the procurement of wireless communication devices and the receipt, distribution, and processing of invoices for monthly services. 

 

KNOWLEDGE, SKILLS AND ABILITIES: Ability to supervise people effectively, determine work priorities, and assign work tasks.  Knowledge of supervisory practices and principles.  Ability to lead a team.  Skill in identifying and documenting personnel performance or conduct deficiencies.  Ability to create and analyze individual and section performance measures.  Knowledge of conflict resolution. Knowledge of the administration of payroll, contracts, and invoices. Knowledge of an accounts payable system and payment processing.  Ability to analyze transactions and reconcile accounting records.  Knowledge of the legislative budget process.  Skilled in budget management.  Skilled in auditing.  Knowledge of Microsoft Word and Excel.  Ability to create and maintain spreadsheets that track and graph data and produce professional quality reports. Ability to communicate effectively orally and in writing.  Ability to follow oral and written instructions.  Ability to identify needs and develop and present effective training.  Ability to generate and recognize imaginative or creative solutions in work related situations.  Ability to remain calm and effective under pressure. Ability to establish and maintain working relationships with customers. 

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tampa