OPS CONTRACT AUDITOR - 64853461

Requisition No: 855413 

Agency: Department of Health

Working Title: OPS CONTRACT AUDITOR - 64853461

 Pay Plan: Temp

Position Number: 64853461 

Salary:  $28.00 - $30.00/hour 

Posting Closing Date: 06/29/2025 

Total Compensation Estimator Tool

DEPARTMENT OF HEALTH – HILLSBOROUGH COUNTY

Community Health – OPS Contract Auditor

4704-B Montgomery Ave. Tampa, FL 33616

Thank you for your interest in career opportunities with the Florida Department of Health in Hillsborough County.  If you are looking to establish a successful career in Public Health, you have come to the right place.  Many of our innovative and successful health programs are recognized throughout Florida.  We hope you decide to join our team!  Applicants will be contacted directly if selected for an interview.

Join an amazing company culture that values employee growth and development at the Florida Department of Health. Professional development is highly encouraged and supported within our organization through opportunities for mentorships and educational and skills training.  From the moment you are hired, you can begin to grow as a professional and a leader, through strategic planning, internal committees, and project engagement.  There are also many opportunities for continuing education at no cost to the employee.  If you are looking to further your education through a college degree, the Florida Department of Health can help with our tuition reimbursement program.  We offer an inspiring and encouraging atmosphere to support you while you work with us.

The Florida Department of Health (DOH) is responsible for the health and safety of all citizens and visitors to the state. As a public health agency, the Florida Department of Health must monitor the health status of Floridians, diagnose, and investigate health problems, and mobilize local communities to address health-related issues. The Florida Department of Health develops policies and plans that support health goals, enforce laws and regulations that protect the health of all residents and visitors, and link people to needed health care services. The Florida Department of Health also provides specialized assistance to pregnant women, infants, and children with special health care needs, regulates health care practitioners, and provides medical disability determinations.

Title of Position:

OPS Contract Auditor

Your Specific Responsibilities:

This is a highly responsible position in the Community Health Division at the Florida Department of Health in Hillsborough County (DOH-Hillsborough). The incumbent shares responsibility as a Contract Manager for the division and agency. The position is responsible for overall coordination and implementation of each assigned contract, independent of the program, including planning, monitoring, and adhering strictly to established grant and State Health Office guidelines. Activities include ensuring management of contracts (new contracts, amendments, and renewals); quality assurance and compliance reviews of all deliverables; tracking and reporting pertinent data to the State Health Office, DOH-Hillsborough, providers and the public; implementation of policies and procedures to ensure standard service delivery including processing and approval of contract invoices; and assistance with provider capacity development, including training or technical assistance, when needed. The incumbent works collaboratively with the DOH-Hillsborough staff, as well as contracted service delivery organizations, and community coalitions to ensure appropriate service and follow-up to clients.

Required Knowledge, Skills, and Abilities:

• Ability to perform arithmetic calculations (addition, subtraction, multiplication, division).
• Knowledge of methods of compiling, organizing and analyzing data
• Ability to plan, develop and evaluate programs
• Ability to evaluate the quality of services provided
• Ability to evaluate service delivery systems for compliance with regulations
• Ability to review case records, reports and transactions for completeness and compliance with existing policies, procedures and regulations
• Ability to provide in-service training and program consultation
• Ability to compile statistics and prepare analytical evaluations and/or reports
• Ability to plan, organize and coordinate work assignments
• Ability to establish and maintain effective working relationships with others
• Willingness to become, if not already, a DOH contract manager and FCCM qualified within the first year of employment
• Ability to utilize problem-solving techniques
• Ability to communicate effectively, both verbally and in writing and through empathic listening
• Ability to apply applicable rules and regulations, policies and procedures and ensure timely completion of activities 
• Intermediate computer skills proficiency level with Microsoft 365 applications, and Internet or Internet/Intranet-based systems such as PeopleFirst and Health Management System (HMS)

Specific Job Responsibilities of the OPS Contract Auditor:

50% will include:

Writes and monitors contracts as needed for the agency’s programs and services. Prepares written contract amendments in consultation with project team including the contract administrator and agency attorney. Employee will understand and operate within the State’s FACTS system and other State and Federal databases for contract monitoring and management systems. Documents, organizes and maintains contract files to include eligibility documents, referrals, authorizations, medical reports, completed forms, case progress notes, billing forms, audits and other documents. Coordinates with appropriate Program Manager or Senior Leader to ensure programmatic requirements are being met in alignment with contract deliverables (auditing). Assists in preparation of budgets; corresponds with vendors and fiscal office to resolve discrepancies. Assists with the evaluation of new contracts.

30% will include:

Verifies and authorizes invoices for payments related to programmatic contracts. Ensures accuracy and completeness of invoice documentation. Provides training and follow up to contracted agencies for completion of timely and accurate invoices. Monitors closely the reimbursement to each contracted provider; monitors the contract on site a minimum of one time during the contract period, verifying that all terms of the contract are fulfilled by inspection of the facility, personnel records, subcontractor files, and a sample of client medical and educational records. Creates monitoring tools for bi-annual contract monitoring and leads contract monitoring meetings. Interprets client data and logs to ensure all contracted providers can be reimbursed according to contract requirements. Creates documents as necessary to aid in tracking deliverables for invoices and contract monitoring. Maintains all appropriate back-up/supporting documentation to support invoice reimbursement in local files.

10% will include:

Acts as liaison between health department and outside agencies and groups, primarily our contracted providers; participates in meetings and discussions in which decisions affecting the health department are made. Prepares reports and a variety of correspondence involving researching subject matter and preparing replies to inquiries. Develops drafts and edits documents for related programmatic functions. Provides training to contracted agencies and staff when needed. Collaborates with contracted agencies to put data reports into accurate and useable formats. Understands and utilizes data and data systems to produce quality reports.

10% will include:

Other related duties as necessary. Includes but is not limited to attendance at meetings as necessary and travel when mandated by programmatic contracts. Promotes and participates in continuous process improvement activities. Handles complaints, resolves issues or concerns as needed, ensures that problems are resolved on a timely basis. Maintains files and records in accordance with the DOH retention schedule and archives or destroys as indicated. Ensures accurate completion and timely submission of all administrative records necessary including Employee Activity Report (EAR), Time Sheets, mileage, etc. Promotes and practices the mission, vision, and values of the DOH-Hillsborough.

Qualifications:

Minimum –

• At least one year experience in contract management, financial management, accounting or in a related field or task.
• At least two years of experience using Microsoft Word and Excel for creating reports and documents. 

Preferred –

• A bachelor’s degree from an accredited college or university.
• At least two years of professional experience in community services, social, economic, health or rehabilitative services, human resources development and training, program planning, evaluation, research, program analysis, investigative work or business.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

Innovation: We search for creative solutions and manage resources wisely.

Collaboration: We use teamwork to achieve common goals & solve problems.

Accountability: We perform with integrity & respect.

Responsiveness: We achieve our mission by serving our customers & engaging our partners.

Excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Kelton Clinic, 4704B West Montgomery Ave, Tampa, FL 33616

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory) - 7.5% mandatory contribution required.
• Health insurance for individual or family coverage - State pays 80% of premium. Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Life insurance available - employee pays premiums.
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• Additional supplemental insurance available such as dental, disability, etc.
• Tax Deferred Child Care Reimbursement Account available
• For a State of Florida Total Compensation Estimator visit State of Florida Total Compensation Estimator (myflorida.com)
• Additional benefits information can be found under the employment section of: http://hillsborough.floridahealth.gov/about-us/careers.html
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

 Male applicants born on or after October 1, 1962, will not be eligible for promotion in the future unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

 If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans, and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

If there are any problems applying online, please call People First Staffing Administration: (877) 562-7287.

Service Center hours are Monday through Friday, 8:00 a.m. to 6:00 p.m., ET. TTY users, call (866) 221-0268.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.