PROGRAM SPECIALIST III-DOE - 48003252

Requisition No: 855888 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST III-DOE - 48003252

 Pay Plan: Career Service

Position Number: 48003252 

Salary:  $50,000-$55,000 

Posting Closing Date: 07/09/2025 

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Florida Department of Education

Division of Career and Adult Education

Bureau of Grants Administration and Compliance

Office of Farmworker Career Development Program

Location: Tampa

Program Specialist III - DOE (CS)

Salary Range: ($50,000 – $55,000)

ANTICIPATED VACANCY

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Aura Esterling, 850-245-9031

JOB DESCRIPTION:

This position is responsible for assisting with efforts toward the development of grant applications and the implementation of projects administered by the Farmworker Career Development Program (FCDP) Section.  This position assists the Senior Educational Program Director in acting for the Department of Education in fulfilling technical responsibilities associated with managing and monitoring the National Farmworker Jobs Program (NFJP) administered by the U.S. Department of Labor under the authority of Workforce Innovation and Opportunity Act (WIOA) Title I, Section 167. This position will also be responsible for conducting US DOL/ETA required on-site program and fiscal monitoring of FCDP sub-grantees in accordance with federal and state expenditure guidelines and providing technical assistance and guidance to sub-grantees as it relates to the accurate submission of monthly grant data through an Excel-based reporting system. This position is responsible for generating required quarterly program and fiscal reports to the U.S. Department of Labor, the submission of financial expenditure data to the FDOE Comptroller’s office, and acts as the office point of contact for coordinating contractor activities and deliverables as they relate to the overall implementation of tracking and report generation systems associated with Farmworker Career Development Program. This position will assist the State Director with in-depth data analysis, pre-apprenticeship implementation, and develop partnerships with CareerSource Florida through the state. 

DUTIES & RESPONSIBILITIES:

This position is responsible for implementation of projects administered by the Farmworker Career Development Program (FCDP) Section.  This position functions to process requests for proposals, requests for applications, project applications, invoices, amendments, performance reports, project fiscal review, and monitoring, data management, project review and revision, award notification, serves as a liaison with the Bureau of Grants Management and other applicable entities, and provides all technical assistance to the field in relation to funding, the grant process, and needed sub-grantee training. This position is responsible for interpreting policy, providing guidance regarding implementation of policy, and compliance monitoring for local educational agencies, community-based organizations, and other public non-profit agencies that operate Workforce Innovation and Opportunity Act (WIOA) Section 167 projects.

• The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. 

• The employee must interact courteously with others.

• The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
• Collects and summarizes sub-grantee Customer Exit Survey data and provides technical assistance and professional development to sub-grantees to assist with improvement of their case management processes.

• Conducts on-site  data validation of WIOA Title 1, Section 167 funded projects through annual  records review of the grant recipients as mandated by the USDOL; WIOA Title 1, Section 167.
• Assists the Senior Education Program Director with the development, preparation, and implementation of special projects such as the annual FCDP staff development conference, and the roll-out of enhanced collaborative processes within the state’s workforce system.
• Responsible for generating required quarterly program and fiscal reports to the U.S. Department of Labor, the submission of financial expenditure data to the FDOE Comptroller’s office, and acts as the office point of contact for coordinating contractor activities and deliverables as they relate to the overall implementation of tracking and report generation systems associated with Farmworker Career Development Program.

• Reviews and analyzes program and fiscal plans submitted by projects to ensure agreement with statewide plan and budget, including preparing and monitoring of e599 budget forms.
• Responsible for conducting US DOL/ETA required on-site program and fiscal monitoring of FCDP sub-grantees in accordance with federal and state expenditure guidelines and providing technical assistance and guidance to sub-grantees as it relates to the accurate submission of monthly grant data through an Excel-based reporting system.

• Facilitates the processing of grant applications, budget and program modifications to final approval.
• Implements, a tracking and reporting system to insure Equal Employment Opportunity (EEO) compliance as mandated by WIOA, Title I, Section 167 requirements.

• Assures compliance with management guidelines applicable to state and federal WIOA Title 1, Section 167 program funds.

• Provides appropriate technical assistance and professional development to assure correction of deficiencies relative to projects' program and financial management practices.

• Assists with the development of new or modified program guidelines to meet USDOL and WIOA Title 1, Section 167 mandates.

• Analyzes and evaluates the quantitative and qualitative progress of local projects toward annual goals to include effective use of financial and programmatic management systems, compliance with monitoring findings, and ensuring local providers are providing the full range of services stipulated in the grant agreement.
• Serves as Suntax administrator and monitors all Suntax accounts and activities, including training and presentations.

• Maintains the in-house fiscal data collection, tracking and report generation system which assures program cost accountability and accurate USDOL required reports.

• Provides analytical evaluation of programmatic and fiscal information to WIOA Title 1, Section 167 grantees.
• Supports activities that improve linkages between program and projects with state and local workforce boards, One Stop System partners, and the Department of Agriculture as mandated by the Workforce Innovation and Opportunity Act and the Worker Protection Standard.
• Review project grant application, project awards notifications and budget amendments for final processing by Grants Management.
• Reviews and negotiates project funding requests.
• Prepares and submits quarterly database file to the designated U.S. Department of Labor contractor.

• Performs other related work as assigned.

• Attendance is an essential function of this position.

WHO WE’RE LOOKING FOR:

The ideal incumbent has a working knowledge and understanding of state rules and regulations regarding personnel management, someone who excels in working under tight timeframes with competing deadlines. Organizational skills and the ability to multitask are key to completing the duties and responsibilities of this position. Since this position travels and presents at conferences as well as provides training on a needed basis, the prospective applicant needs to be able to travel and is comfortable presenting to people and training new staff.

MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience or Education: FCCM

• Two to four years of professional experience in (grants management and development).
• Ability to communicate effectively including verbal and written communication.
• Experience in creating and conducting budgets.
• Experience with project management.
• Ability to provide work samples of writing skills for grammar, editing and communication review upon request.  

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Applicants who meet both the professional and educational experience.
• Applicants who have direct experience in/with (grants management and development).
• Applicants who complete application information and hire requirements listed in the advertisement to completion.

EDUCATIONAL SUBSITITUIONS:

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• A bachelor’s degree from an accredited college or University in Education or;
• A master’s degree from an accredited college or university

Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in the advertised job description.

FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.