PROPERTY ACCOUNTANT - 55012702

Requisition No: 849662 

Agency: Department of Transportation

Working Title: PROPERTY ACCOUNTANT - 55012702

 Pay Plan: Career Service

Position Number: 55012702 

Salary:  $ 39,156.01 - $50,672.48 

Posting Closing Date: 04/03/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

722 / FINANCIAL SERVICES

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON:  Rose Murphy  

CONTACT PHONE NUMBER:  813-975-6212

CONTACT EMAIL ADDRESS:  rose.murphy@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $1,506.00

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance. 

POSITION DESCRIPTION:  Ensures all tangible property items as defined by Section 273 Florida Statutes and buildings owned by the Florida Department of Transportation (FDOT) are identified and the costs are reflected accurately in the property accounting system. Serves as Property Management Recording System (PMRS) Coordinator.  Maintains Florida Accounting Information Resource (FLAIR) for items that need to be assigned a Non-Highway Fixed Asset (NHFA) number or deletes from files if criteria not met.  This file should be cleared out weekly. Assigns NHFA number for items that meet criteria upon receipt of Property Management Report (PMR). Makes transfers and corrections to property files. Maintains inventory records for property items as defined in Section 216.11, Florida Statutes and buildings owned by the FDOT and managed by the district. Assigns print bar code decals upon receipt of completed PMRs. Updates Property Master Files in FLAIR for property received, transferred, or disposed of by all cost centers in the district. Coordinates insurance coverage for equipment and buildings owned and leased. Assists with the coordination of the District’s Annual Fiscal Inventory. Uploads scanned inventory to the mainframe. Reviews and takes appropriate action for items appearing on the Inventory Exception Reports. Compiles the final Inventory Documentation Package and maintains adequate documentation. Prepares forms and coordinates the receipt, transfer, or disposal of state property.

Provides support to the Financial Services Manager and the operations of the Financial Services office. Assists with monitoring e-mails.  Gathers information and responds to customers who e-mail, call, or visit the Financial Services office.  Maintains calendars, schedules meetings, and reserves meeting spaces.  Prepares e-mails, spreadsheets, reports, forms, letters, and other correspondence.  Creates documents and reports using Microsoft Excel, Word, and PowerPoint programs.  Coordinates Financial training for the district and updates training materials.  Organizes and coordinates special projects.          

Researches and resolves payment inquiries from vendors and employees; effectively communicates results to requestors by email as well as by telephone; identifies recurring issues and reports statistical results to management.  Maintains internal control requirements for warrant security and ensures timeliness of delivery in accordance with requirements Section 215.422 Florida Statutes, which includes reconciling the warrants with the payment register and the vendor invoices to ensure that all pertinent information is accurate prior to releasing warrants. Processes other warrants that may require special handling as directed. 

Updates and maintains the District Seven Financial Services Office SharePoint site.  Ensures links are working properly and that content is up to date.  Maintains electronic and physical records.  Scans and files documents.  Prepares record disposition requests for records that have met retention and disposes of files in accordance with policies and procedures.  Serves as Unit Training Coordinator for the Financial Services office. 

KNOWLEDGE, SKILLS AND ABILITIES:  Knowledge of accounting principles, practices, and procedures.  Ability to research unidentifiable invoices/documents.  Ability to sort, distribute, and maintain fiscal records.  Knowledge of Microsoft Word and Excel.  Ability to use a personal computer and email.  Knowledge of office procedures and practices. Ability to organize and file materials.  Ability to review documents for accuracy and completeness.  Knowledge of basic filing practices.  Skilled in good customer service.  Skilled in performing work that requires a high level of attention to detail. Knowledge of and ability to use general office equipment. Ability to follow oral and written instructions.  Ability to establish and maintain working relationships with customers.  Ability to perform basic arithmetic calculations.  Ability to work independently and prioritize work assignments to meet deadlines. Ability to communicate effectively orally and in writing.  Ability to work in a team environment with shared tasks.  

MINIMUM QUALIFICATIONS:  A high school diploma or its equivalent.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

A Competitive Area Differential (CAD) additive in the amount of $644.80 will be added to the annual salary.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.