SENIOR CLERK - 55012702

Requisition No: 812591 

Agency: Department of Transportation

Working Title: SENIOR CLERK - 55012702

Position Number: 55012702 

Salary:  $32,760.00 - $40,287.76 

Posting Closing Date: 10/01/2023 

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

722 / FINANCIAL SERVICES

OPEN COMPETITIVE

CAREER SERVICE

ANTICIPATED BI-WEEKLY HIRING SALARY: $1,260.00

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION:

Assists customers by gathering information as needed and responding to telephone calls, voicemails, emails/written inquiries, and walk-ins.  Prepares e-mails, spreadsheets, reports, agendas, forms, memoranda, letters, and other correspondence. Creates documents and reports using Microsoft Excel, Microsoft Word, and PDF programs.  Operates standard office equipment such as computers, copiers/printers, scanners, and fax machines. Proofreads documents and reports. Disseminates information as needed.  Schedules meetings and appointments.  Reserves meeting spaces and equipment.   

Serves as Property Management Recording System (PMRS) Coordinator.  Prepares forms and coordinates the transfer or disposal of state property.  Assists with the disposal of surplus property.  Assists with control of the scanning equipment, verifies operating capabilities of scanning equipment, and coordinates scanning equipment repairs as needed.  Locates and scans assigned property and equipment for the Financial Services Office and Office of Information Technology during the annual inventory process. 

Maintains electronic and physical records.  Scans and files documents.  Prepares Records Disposition Requests for records that have met retention and disposes of files in accordance with policies and procedures.     

Organizes and coordinates special projects.  Researches subjects as needed.  Follows-up and with staff/customers/vendors as needed.  Notifies manager(s)/supervisor(s) of issues and ensures deadlines are met.

Updates and maintains the District Seven Office of Information Technology and Financial Services Office SharePoint sites.  Ensures links are working properly, content is up to date, and that sites are fully functional.     

Submits requests for centralized supply orders. Coordinates the agency’s procedural document reviews for the district as needed.  Serves as Unit Training Coordinator for Financial Services.  Makes travel arrangements.   Prepares and processes travel documents and reimbursements using current agency/state computerized systems/programs. Provides back up secretarial/ clerical support and telephone coverage to other departments/offices in the division as needed.  Provides back-up coverage to the District Seven Headquarters Switchboard Operator/ Receptionist as needed. 

KNOWLEDGE, SKILLS AND ABILITIES: ABILITY TO LEARN PROPERTY MANAGEMENT PRINCIPLES AND PROCEDURES; KNOWLEDGE OF RECORD KEEPING TECHNIQUES; ABILITY TO REVIEW DATA FOR ACCURACY AND COMPLETENESS; ABILITY TO ACCESS, INPUT, AND RETRIEVE INFORMATION FROM A COMPUTER DATABASE; SKILLED IN THE USE OF COMPUTER SOFTWARE INCLUDING WORD AND EXCEL; ABILITY TO FOLLOW ORAL AND WRITTEN INSTRUCTIONS; ABILITY TO COMMUNICATE EFFECTIVELY ORALLY AND IN WRITING; ABILITY TO BE PROACTIVE AND WORK INDEPENDENTLY; SKILLED IN ORGANIZING RECORDS AND HANDLING MULTIPLE TASKS; ABILITY TO MEET DEADLINES; ABILITY TO DEAL WITH INTERNAL AND EXTERNAL CUSTOMERS IN A COURTEOUS MANNER. 

MINIMUM QUALIFICATIONS: A high school diploma or equivalent and prior experience in an office environment.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.