SENIOR CONTRACT MANAGER - 55002350

Requisition No: 870631 

Agency: Department of Transportation

Working Title: SENIOR CONTRACT MANAGER - 55002350

 Pay Plan: Career Service

Position Number: 55002350 

Salary:  $59,216.47 - $76,633.08 

Posting Closing Date: 03/02/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

710 / District Maintenance

ANTICIPATED VACANCY / OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON: Brenda Rodriguez Cruz

CONTACT PHONE NUMBER: 813-975-6109

CONTACT EMAIL ADDRESS: Brenda.RodriguezCruz@DOT.STATE.FL.US

HIRING SALARY RANGE: $2,277.56 - $2,947.43 / biweekly range / $59,216.47- $76,633.08 / annual range

ANTICIPATED BIWEEKLY SALARY: $2,509.36

A Competitive Area Differential (CAD) additive in the amount of $478.40 will be added to the annual salary.

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens, or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Senior Contract Manager 

This role is essential to our mission. By managing contract documentation accurately and maintaining a balanced Maintenance budget, this position ensures compliance, efficiency, and quality results for our entire Maintenance team in District 7. 

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Florida Department of Transportation

D7 – Headquarters

11201 McKinley Dr

Tampa, FL 33612

Your Specific Responsibilities:

Coordinates with the District Maintenance Contracts Administrator in the development of the Maintenance Contract Work Program. Processes coding sheets and inputs change requests in the electronic Work Program Change Request (eWPCR) or current Work Program system. Ensures targets are balanced within all Maintenance contract funding types in accordance with Central Office Work Program. Notifies appropriate personnel of budget transfers from other Districts. Reviews and becomes knowledgeable regarding annual Work Program Instructions. Researches/investigates most efficient and effective programming of Maintenance contract funds. Completes the Annual Gaming Process in a timely manner. Manages Maintenance Contract program funds for E contracts by preparing Work Program Change Requests in Project Suite (PSEE) and Work Program Email Request forms. Prepare Encumbrance request and enter into the Contract Funds Management System (CFM) and Florida Accountability Contracts Tracking System (FACTS) for processing. Researches and checks contract balance issues in the Florida Accounting Information Resource (FLAIR) and FLAIR Information Delivery Options (FIDO) or current systems. Responds to Five Year Certified Forward Report, 24 Month Non-Activity Report, Expired Encumbrance Report and the Outstanding Encumbrance Report. Analyzes the financial management MADDOG report to prevent roll forward and resolves any corresponding issues.

Performs highly advanced engineering work with independent judgment, including managing, monitoring and analyzing the Maintenance contracts program for the District. Manages all District Maintenance let contracts, creating and managing pending contract files. Performs timely execution on Maintenance contracts and reflects accuracy on accounting of contract funds. Schedules and monitors the District Contracts Letting Plan. Coordinates with the District Maintenance Contracts staff on specification package development and preparation. Oversees and reviews all specification packages submitted by Operations Centers to ensure compliance with contractual administrative practices and procedures. Reviews specification packages indepth and obtain a high level of understanding of the intent of proposed contract and all work required to the extent of being able to offer suggestions and recommendations to the submitting Operations Center to produce the most efficient and effective contract. Examines modified specifications package closely to ensure all aspects are provided. Ensures the work to be included in the contract is adequately described by documents evaluated. Writes/creates and obtains approvals for one or more Maintenance Special Provisions (MSP) to detail work. Reviews and analyzes detailed cost estimates to ensure all applicable pay items are contained within the contract and unit prices and quantities are appropriate. Submits bid packages to District Contracts before their letting deadline. Prepares for and attends Technical Review Committee meetings by researching, analyzing, using good judgment and experience to determine possible reasons for discrepancies and irregularities in the bid review. Analyzes need for Supplemental Agreements, Time Extensions, and Renewal requests.

Coordinates with the District Maintenance Contracts Administrator in developing and monitoring the Operations Centers' Share of Contract Funds and the Annual Contract Letting Plans. Develops each Fiscal Year Contract Plan, analyzing and making necessary changes, monitoring and tracking funds, coordinating and communicating with each Operations Center. Establishes and monitors performance goals and analyzes the production goals and unit prices.

Analyzes and resolves issues related to AASHTOWare PrC AASHTOWare PrP. Serves as the Application and Security Coordinator for both systems and analyzes and resolves issues related to the maintenance contracts side of the Maintenance Management System (MMS). Provides technical support to Operations Center contract personnel and District Maintenance staff upon request. Ensures all computer related data entry aspects of District Contracts is entered accurately.

Analyzes and investigates all Final Contractor Field Performance Reports and the established Contractor Final Rating Score. During this process, concentration is specifically on ratings below 80 and are considered to be critical issues by the Department. Coordinates with the applicable Operations Center regarding any discrepancies and/or questionable scores and/or comments on the Performance Report. In addition, resolves invoice problems and contractor issues.

Participates in Quality Control checks of Operations Center's contract administration. This includes but is not limited to running AASHTOW are Webgate reports and performing documentation reviews at the local office.

Provides guidance and training to the Operation Centers' contract personnel regarding specification package development, Gaming reports, invoicing issues, pay item research, troubleshooting, and requests for new pay items.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Maintenance Contracts.
• Work Program and the Gaming Process.

Skills in:

• Applying Procedures to work assignments.
• Technical aspects of the TRNSPORT System including Sitemanager and Project Estimating System (PES).
• Creating Spreadsheets in Excel and documents in word.
• Working in Department Programs such as FM System, FLAIR, FACTS, FIDO and other contract and financial accounting programs.
• Providing Customers Service.
• Organizing records and handling multiple tasks and interruptions.
• Planning and organizing work assignments.
• Communicating effectively, both verbally and in writing.
• Communicating technical and legal information effectively, both verbally and in writing.

Ability to:

• Interpret contract plans standard specifications, design standards and a general understanding of Engineering terminology.
• Analyze and resolve problems using plans, specifications, contract documents and engineering judgement.
• Negotiate with contractors and municipalities.
• Develop training plans and materials and to communicate training materials to technical and nontechnical staff.
• Handle multiple tasks and to independently plan, coordinate, complete and track the status of assignments.
• Meet deadlines.

Minimum Qualifications:

• High School Diploma or Certificate of High School Equivalency and 24 months contract management experience or an Associate's Degree.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.