PENDING RECLASSIFICATION FOR OPERATIONS ANALYST I TO ADMINISTRATIVE ASSISTANT II - 37011325

Requisition No: 852515 

Agency: Environmental Protection

Working Title: PENDING RECLASSIFICATION FOR OPERATIONS ANALYST I TO ADMINISTRATIVE ASSISTANT II - 37011325

 Pay Plan: Career Service

Position Number: 37011325 

Salary:  $44,058.24 annually 

Posting Closing Date: 05/09/2025 

Total Compensation Estimator Tool

Operations Analyst I

State of Florida

Department of Environmental Protection

Pending Reclassification - Administration Assistant II

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. 

The Work You Will Do:

This posting is for an Administrative Assistant II position located at the Department of Environmental Protection’s Southwest District Office, in Temple Terrace.

This is a position that is responsible for a wide variety of moderately complex administrative support duties in the Business Planning Program.  This position provides administrative support for the various programs within the district office. The incumbent will be involved in a wide range of assignments including database entries, processing final action documents and other administrative duties.  This is a position of trust.   Actively supports and works toward fulfilling the Agency’s Affirmative Action objectives.

The Difference You Will Make

Help protect Florida’s unique environment by ensuring that regulatory activities are designed to protect water and wildlife resources; review and inspect existing facilities to ensure that they are conducted in compliance with Florida environmental regulations.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

The Southwest District Office is located in Temple Terrace, a small city just outside of Tampa. Tampa is close to the Gulf Coast with beautiful white sand beaches.  It is considered a major business center while also known for its museums and cultural offerings.  Places such as the Busch Gardens Theme Park, historic Ybor City with its many restaurants and nightlife, the world’s longest continuous sidewalk along Bayshore Blvd., and a sports enthusiast haven are just some of the many activities people can enjoy in the area.  There is also no state income tax for residents of Florida.  The Southwest District covers 8 counties (Hillsborough, Pinellas, Manatee, Polk, Pasco, Hernando, Citrus, and Hardee).  

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

$44,058.24 annually

Your Specific Responsibilities:

In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. If position is supervisory, incumbent is also expected to actively support and work toward fulfilling the Agency’s Affirmative Action objectives. Will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the program  to operate more efficiently and effectively.

This is a position that is responsible for a wide variety of moderately complex administrative support duties in the Business Planning Program.  This position provides administrative support for the various programs within the district office. The incumbent will be involved in a wide range of assignments including database entries, processing final action documents and other administrative duties.  This is a position of trust.

General Processing and Administrative Functions

This position coordinates with all clerical staff to ensure all aspects of document processing and communications are addressed and assigning workload from multiple mailboxes.   Maintain an understanding of programmatic changes, including database entry and application coding. Perform administrative functions to include maintaining calendars, processing correspondence for review and final signature. Provides information and referral duties, in person and by telephone, as well as taking and routing messages for all District staff members.  Gives general information regarding services rendered by the Agency as well as locations and services offered by other agencies.  Records and issues security passes for staff and visitors.  Performs other duties as assigned by supervisor, including assistance of other sections and District clerical personnel.  These duties might include duties associated with other staff positions on an as-needed basis.

Fleet Support

•        Interfaces directly with vendors regarding fleet repairs, preventive maintenance, recalls and tire replacements

•        Assists with FLEET and WexCard transactions, property and records management functions as needed

•        Coordinates the entry of data and maintains database for the FLEET system. Also serves as a back-up in sending out initial notifications and reminders to vehicle custodians regarding vehicle preventive maintenance requirements based upon the FLEET system reports and the Bureau of General Services.

Permitting & Engineering Program Support

Maintain a general working knowledge and understanding of Permitting program functions, databases and processing needs to assist with new incoming applications and related submittals, conduct initial coding and database entry and route applications for further processing.  Provide other assistance including preparation and completion of final permitting-related documents for Oculus entry and mail-out; other assistance as needed.

Cash Receiving Program Support

This position is part of the Cash Receiving team. Responsibilities include: Ensuring permit applicant checks are logged and received permit applications are screened for the Department area and delivered to each appropriate program area for fee review.  This position is responsible for safeguarding the District’s permit application checks until the checks are locally deposited.  Processes incoming funds such as penalties, subpoenas, copies, cash, reimbursements, restitution, permit application fees, etc. and links the checks in CRA to the permit applications in PA, WAFR, and DARM.  Responsible for the strict adherence to the written revenue processing policies and accounting procedures for incoming funds.  Processes fee requests and check returns.    Generates code changes and corrections requested from program staff.  Researches checks as to the related program area, add-on fee, site numbers and accuracy of OGC case numbers and notes as such into CRA. 

Compliance Assurance Program Support

Maintain a general knowledge and understanding of Compliance Assurance Program (CAP) functions, databases and processing needs to assist the CAP program, including preparation and completion of final CAP documents for Oculus entry and issuance for electronic and/or traditional postal service mail.  Monitor incoming email in boxes for compliance submittals, log into appropriate database and route accurately.  Receive new complaints, gather appropriate information, and enter information into complaint routing system, and provide other assistance as needed.

Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of standard business formats and styles for letters and business forms.
• Knowledge of computer entry.
• Knowledge of the technique for handling telephone calls in a courteous and tactful manner.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to type letters, permits, memoranda and other standard business forms in correct format.
• Ability to organize, plan and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to organize files and other records.
• Ability to operate general office equipment.
• Ability to perform basic arithmetical calculations.
• Ability to proofread completed documents and makes necessary corrections.
• Ability to maintain a valid driver’s license.

Required Qualifications

• Associate's degree from an accredited university or college; or any combination of post-secondary education or verifiable related experience, as described in this posting, for a total of two years

Other Job-Related Requirements for this position:

• Ability to Travel
• Maintain a valid Class E Driver’s License
• The ability to successfully complete a Level 2 State and National criminal history background check

POSITION OF SPECIAL TRUST REQUIREMENT: This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. 

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.