Pending Vacancy - OPERATIONS ANALYST I - 37010887

Requisition No: 874320 

Agency: Environmental Protection

Working Title: Pending Vacancy - OPERATIONS ANALYST I - 37010887

 Pay Plan: Career Service

Position Number: 37010887 

Salary:  $41,830.56 - $43,475.88 annually based on experience 

Posting Closing Date: 04/24/2026 

Total Compensation Estimator Tool

Operations Analyst I

State of Florida

Department of Environmental Protection

This position is located in Temple Terrace, FL

Internal Agency Only - PENDING VACANCY

Position Overview and Responsibilities:

General Processing and Administrative Functions

Coordinate with clerical staff and Management to ensure all aspects of document processing and communications are addressed.  Provide feedback on areas of possible improvements to Customer Service, Process Streamlining, and Paperless initiatives.   Keep abreast of programmatic changes, including database entry and application coding. Perform administrative functions, which include maintaining calendars, processing correspondence for review and final signature, and preparing the requested documents/files for review.  Assist where necessary to take care of fluctuating workloads.  Provides information and referral duties, in person and by telephone, as well as taking and routing messages for all District staff members.  Gives general information regarding services rendered by the Agency as well as locations and services offered by other agencies.  Prepares and processes travel authorizations and reimbursements for District Staff. Coordinates the receipt and opening of incoming paper mail, that the incoming documents are stamped with the date stamp and scanned into Oculus.  Properly notifies program areas upon completion, of the receipt of mail.  

Coordinates with District staff on the receipt of electronic mail, ensuring appropriate routing and filing in the proper electronic filing system.

Permitting & Engineering Program Support

Consult on and provide assistance including preparation and completion of final permitting-related documents for Oculus entry and mail-out; other assistance as needed. Logs and updates permit and facility data into the Department’s various databases. Maintains a working knowledge and understanding of Permitting program functions, databases, and processing needs. 

Compliance Assurance Program Support

Consult on and provide assistance to CAP program, including preparation and completion of final CAP documents for Oculus entry and issuance for electronic and/or traditional postal service mail. Receive new complaints, gather appropriate information, and enter information into complaint routing system, and provide other assistance as needed. Monitor incoming email in boxes for compliance submittals, log into appropriate database and route accurately. Maintains a working knowledge and understanding of Compliance Assurance Program (CAP) functions, databases, and processing needs.

Data & Document Program Support

Consult on and provide for the completion of document preparation, document scanning, Quality Control and Quality Assurance on documents scanned and processed within the Document Management Center.  Obtain and maintain a thorough understanding of the Electronic Document Management System to perform assigned duties and coordinates functions.

FLEET Support

• Assists in transporting vehicles to repair shops for maintenance.
• Ensure that preventive maintenance requirements based upon the FLEET system reports and the Bureau of General Services are completed timely.
• Provides assistance in data entry of vehicle logs into the various databases.
• Sends out notifications and reminders of vehicle reservations.

Perform other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative office practices and principles.
• Knowledge of office procedures and practices
• Knowledge of standard business formats and styles for letters and business forms.
• Knowledge of computer entry and various computer programs (such as Microsoft Office Programs)
• Knowledge of the technique for handling telephone calls in a courteous and tactful manner.
• Ability to use correct spelling, punctuation and grammar.
• Ability to type letters, permits, memoranda and other standard business forms in correct format
• Ability to organize, plan and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others
• Ability to organize files and other records
• Ability to operate general office equipment.
• Ability to perform basic arithmetical calculations
• Ability to communicate effectively verbally and in writing.
• Ability to proofread completed documents and make necessary corrections

Minimum Qualifications:

• At least 2 years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees.
• Maintain a valid Driver License
• The ability to successfully complete a Level 2 State and National criminal history background check

Pay:

$41,830.56 - $43,475.88 annually based on experience

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

The Southwest District Office is located in Temple Terrace, a small city just outside of Tampa. Tampa is close to the Gulf Coast with beautiful white sand beaches.  It is considered a major business center while also known for its museums and cultural offerings.  Places such as the Busch Gardens Theme Park, historic Ybor City with its many restaurants and nightlife, the world’s longest continuous sidewalk along Bayshore Blvd., and a sports enthusiast haven are just some of the many activities people can enjoy in the area.  There is also no state income tax for residents of Florida.  The Southwest District covers 8 counties (Hillsborough, Pinellas, Manatee, Polk, Pasco, Hernando, Citrus, and Hardee). 

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Total Compensation Estimator Tool
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.