EXECUTIVE ASSISTANT II - SES - 64082386 Pending Reclass to ACCOUNTANT SUPERVISOR I - SES

Requisition No: 874412 

Agency: Department of Health

Working Title: EXECUTIVE ASSISTANT II - SES - 64082386 Pending Reclass to ACCOUNTANT SUPERVISOR I - SES

 Pay Plan: SES

Position Number: 64082386 

Salary:  Salary: $54,000 - $56,000 

Posting Closing Date: 04/28/2026 

Total Compensation Estimator Tool

This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

This is professional accounting work involving independent application of a variety of accounting skills to all Indian River County Health Department's accounting programs.

Access to confidential records and computer access will be based on the need to know when involved in specific patient's care, billing activities, ordering prescribed medications or supplies, investigating communicable disease reports, established quality improved activities, i.e., peer review, records review audits, and investigating complaints. Must have strong analytical skills with the ability to research and comprehend complex financial statements.

Must be proficient in computer spreadsheet software. This position requires the ability to perform fiscal analysis and budget summation of numerous accounting funds. Provides assistance in budget preparation as warranted. Responsible for compliance with established policy and procedure for revenue collection and cash handling.

Uses knowledge of quality improvement (QI) methods and processes to engage staff in improvement activities to develop a culture of quality within DOH-Indian River and align with accreditation requirements; analyzes data to evaluate departmental performance and quality improvement needs on an ongoing basis; reviews and utilizes customer satisfaction survey results to identify opportunities for improvement; identifies, develops and implements departmental improvement activities serving as lead or serving within project team; participates in special projects, as needed.

Review and audit of various programmatic budgets including monthly reconciliation, review of financial adjustments, budget adherence and proper use of organizational coding structures.  Responsible for data collection and completion of various agency monthly and annual reports. Reconcile/compile/maintain Rate Management reports for CHD. Assist the Business Manager with all work orders and establish procedures for operation and maintenance of departmental vehicles.

Compiles financial reports at the program level for reimbursement, budget, and audit purposes to include the WIC Program. Includes budget projections and monthly fiscal reporting of expenses and revenues.

Generates reports for review by administrative staff from various databases including CONMAN, HMS, FIRS, FIS, and MFMP. Makes recommendation on budget issues to meet fiscal integrity and maximize revenue. Maintains programmatic budget review with supervisors as requested.

Oversee Vital Statistics function; serve as chief deputy registrar, providing oversight to two Tax Collector sites, issue birth and death certificates, train support staff as needed, interact with hospital, funeral home representatives, providing sub registrar training, and oversee fiscal aspect for vital statistics function. Conduct audits and maintain required reporting functions as outline in operations manual.

Miscellaneous duties in the areas of Vital Statistics, accounts receivable, and other related duties as required.

Required Knowledge, Skills, and Abilities:

Qualifications:

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Determining the long-term outcomes of a change in operations
• Looking at many indicators of system performance, taking into account their accuracy
• Adjusting actions in relation to others' actions
• Motivating, developing, and directing people as they work, identifying the best people for the job
• Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data
• Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This may include strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods
• Knowledge of administrative and clerical procedures and systems
• Knowledge of numbers, their operations, and interrelationships including one or more of the following:  arithmetic, algebra, geometry, calculus, statistics, and their applications
• Ability to manage schedules, approve timesheets, and conduct performance reviews
• Advanced proficiency in computer spreadsheet software
• Strong verbal and written communication for interacting with staff, stakeholders, and external partners
• Capability to generate reports from various databases (e.g., CONMAN, E-VITALS, FIRS, FIS HMS, MFMP)
• Strong interpersonal skills for collaboration with internal teams and external entities

Valid Driver’s License. The incumbent in this position may be required to use vehicles owned, leased, or operated by the state or county to conduct official state business. State or county vehicles shall be used only for officially authorized duties and not for personal use, unless a specific exception applies under Florida law (F.S. § 287.17).

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• This position requires current authorization to work in the United States without employer sponsorship. The Department of Health is unable to provide employment visa sponsorship.
• Working hours: (A) Daily from 08:00 AM  to 05:00 PM  (B) Total hours in workweek 40   This position requires daily in-office or field work.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

1900 27th St, Vero Beach, FL 32960

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.