OPS ADMINISTRATIVE ASSISTANT I - 42913029

Requisition No: 867646 

Agency: Agriculture and Consumer Services

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 42913029

 Pay Plan: Temp

Position Number: 42913029 

Salary:  $18.00 Hourly 

Posting Closing Date: 01/14/2026 

Total Compensation Estimator Tool

OPS ADMINISTRATIVE ASSISTANT I

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF PLANT INDUSTRY

***OPEN COMPETITIVE OPPORTUNITY***

CONTACT:

Carlos Averhoff Chirino, Phone (772) 216-2263

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or university and one (1) year of administrative experience.

A master's degree from an accredited college or university can substitute for the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements.

Possession of a valid Driver License.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.  A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org) 

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
• Resumes and other documentation can be attached to provide additional information.
  
  

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

• Occasionally travel, including overnight and sometimes up to two weeks on an emergency program.
  
  

NOTES:

• To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.
• Benefits include a LinkedIn Learning training account and optional insurance coverage.

• The work schedule for this position is flexible and can be either full-time or part-time, based on the selected candidate’s preference.
   

JOB DUTIES:

General Statement: This is an office position responsible for assisting the Fruit Fly Coordinator with administrative responsibilities related to the Fruit Fly Detection (FFD) Program.

• Responsible for preparing reports related to FFD Program activities.
• Communicates with field staff regarding accessing and entering data into the Electronic Trap Reporting and Accounting Program, (eTRAP), including onboarding new employees that require access to eTRAP.
• Respond to DPIHelpline tickets and/or forwards to local supervisors for follow up as needed. Tracks and closes tickets upon completion.
• Assists with disseminating the necessary FFD trapping supplies that are provided by the Fruit Fly Coordinator’s office.
• Records all Quality Assurance activities, maintains accurate records of fly recoveries and follows up with appropriate supervisor regarding fly status.
• Responsible for maintaining and ordering supplies, including office supplies, technical supplies, and other items as requested.  Processes purchase orders and purchase transactions in a timely manner.
• Processes travel reservations and reimbursements through STMS for Fruit Fly Coordinator and other personnel during emergency programs.
• Contacts employees as required to receive state vehicle logs and/or associated backup timely. Tracks routine vehicle maintenance needs and maintains list of up-to-date vendors where services can be rendered.
• Tracks Fruit Fly Identification Class participants and reserves meeting space.
• Assist Fruit Fly Supervisor with hiring activities.
• Performs other related duties as required by management.
  
  

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Bureau and Division activities.
• Knowledge of grammar, spelling, punctuation, and arithmetic.
• Knowledge of computer software and a basic working knowledge of computer data processing operations.
• Knowledge of database structures and fields.
• Skill in handling public inquiries and requests effectively and courteously.
• Ability to compile and summarize information to develop reports.
• Ability to operate general office equipment.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively, verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to organize and accurately file.
• Ability to maintain records management systems.
• Ability to compile and analyze data for administrative reports.
• Ability to work with little or no direct supervision.
  
  

The Benefits of Working for the State of Florida

Working for the State of Florida as an OPS employee is more than just a paycheck. 

• Participation in state group insurance (must meet eligibility requirements*);
• Participation in the Florida Deferred Compensation Plan (457b).  For additional details and online enrollment visit MyFloridaDeferredComp.com;
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visit Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees);

• Flexible Spending Accounts; For a more benefits information, visit www.mybenefits.myflorida.com;
• Employee Assistance Program (EAP).
  
  

*Seasonal and part-time OPS employees (less than 30 hours average per  week) refer to People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/myhealth/eligibility_and_enrollment/ops_employees

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.