ACCOUNTANT III - 64030896

Requisition No: 831451 

Agency: Department of Health

Working Title: ACCOUNTANT III - 64030896

 Pay Plan: Career Service

Position Number: 64030896 

Salary:  $ 51,533.30 (Includes a CAD of $1,268.80) 

Posting Closing Date: 07/07/2024 

Total Compensation Estimator Tool

Open Competitive Opportunity 

Specific Responsibilities:

This is an Accountant Ill position in the Environmental Public Health Program, in Palm Beach County Health Department. This position is responsible for the establishment, maintenance of budgets and the development of reports from the Internal Fiscal Accounting System for the Environmental Public Health (EPH) Program. Work is performed under the supervision of the Public Health Services Manager B-SES. This position requires independent judgment, initiative, applying general knowledge of business practices and skill in applying instructions to accomplish various job functions.  Exercise knowledge of accounting procedures for expenses and revenue with reference to federal grants, local and state fee generating programs. This position is responsible for answering inquiries, determining fees for services, and issuing licenses.

This position is designated as a sensitive position and is required to maintain confidential information in accordance with the Florida Department of Health (FDOH) Palm Beach County Health Department (CHD) Information Security Policy, Protocols and Procedures. This position may view the following confidential information sets: Social Security and Administrative. Has access to Health Management System (HMS) for Daily Activity Report (DAR) entry only. Input and updates information in Environmental Health Database including inspections, permits, customer, and billing information. May view, update and release information as needed.

Acts as the Budget Manager and prepares the annual budget for the program. Responsible for preparing and developing a detailed listing of revenues for the Fiscal Year as well as developing a list of expenditures. Prepares the L4 budget for EPH and input all budget data into the Financial & Information Reporting System (FIRS) module for expenses and revenues. Maintains documentation and backup for financial audits and monitoring reviews. Prepares analysis and salary projection reports to be used for budgeting by the program Director. Prepares monthly expenditure reports for supervisors. Meets as needed with FDOH CHD General Services Director to discuss county vehicle expenses. Prepares, initiates, and executes budget transfers and amendments. Represents the Director at Fiscal Meetings.

Reviews and audits FIRS and Financial Information System (FIS) reports for accuracy and reconcile any exceptions with the Finance Office. Reviews budget vs. actual and investigate any issue, follow-up and reconcile with the Finance Office. Monitor the information resource and assist in identifying budget vs. actual variances. Analyze data to determine the average year-to-date budget amount is accurate. Prepares salary projection reports, cost allocations report and expense estimate reports. Provides training to staff in budgetary policy and procedures. Assists the director in development of economic policies and procedures in responding to county, state and federal changes. Maintains data files, created and developed to extract and provide specialized reports when required by the Division Director. Assigned special research projects to determine facility costs and division costs for review and analysis of spending trends. Provide detailed information of vendor payments, utility payments or separate expense accounts. Reviews all requisitions submitted in My Florida Market Place (MFMP) to verify expenses do not exceed allotted expenditures.

Generates billing and prepares all invoices for all Environmental Public Health (EPH) licensed and permitted accounts in the Environmental Health Database (EHD). Incumbent responds to all verbal and written inquiries from clients including but not limited to, billing and licensing procedures. Responsible for ensuring appropriate fees are collected in accordance with the rules and regulations for each facility regulated by any of the EPH Division. Prints out permits for facilities. Generates new permits for facilities and reconciles payments received from clients for services rendered by the Division. Generates unpaid accounts, reviews for accuracy and distributes to supervisors as needed. Sends out past due invoices to facilities with delinquent accounts. Acts as the back up to EHD Administrator and in their absence generates reports to supervisors and manages access rights to EHD.

Responsible for monitoring expenses for TAG Fee grant, Environmental Protection Agency (EPA) grants, and the Title V grants for the Air Pollution Program. Verifying salary and other expenses and preparing the monthly invoices for the Title V grant to be submitted to the Department of Environmental Protection. Assisting the program administrator in preparing budgets for the grants.

Participate in the standard activities; Outreach, Suggestions, and/or Teamwork.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection.
• Ability to prepare financial statements and reports.
• Ability to compile, review, and reconcile financial data for accuracy, completeness, and compliance.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.
• Ability to manage projects, prioritize and perform in a high demand, high volume environment.
• Ability to use computer systems and office computer programs.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently.
• Ability to utilize problem-solving techniques.

Qualifications:

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

• Valid Driver's License.

Working hours: (A) Daily from 8:00 am to 5:00 pm (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.)

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

800 Clematis Street, West Palm Beach, FL 33401

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.