ADMINISTRATIVE ASSISTANT II - 64028987

Requisition No: 875867 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64028987

 Pay Plan: Career Service

Position Number: 64028987 

Salary:  $41,470.26 (Includes CAD of $1,268.80) 

Posting Closing Date: 05/20/2026 

Total Compensation Estimator Tool

Open Competitive Opportunity

Specific Responsibilities:

This is an Administrative Assistant II position in the Environmental Public Health (EPH) Program Administration Section. Responsibilities of this position require a broad knowledge of departmental procedures and program activities and call for independent completion of highly specialized administrative responsibilities.  May be required to collect fees for Environmental Program. Work is performed under the supervision of the Office Operations Manager II - SES. This position requires independent judgment, initiative, applying general knowledge of business practices and skill in applying instructions to accomplish various job functions. 

This position is designated as a managerial position and is required to maintain confidential information in accordance with the Florida Department of Health (FDOH) Palm Beach County Health Department (CHD) Information Security, Policy, Protocols and Procedures. This position is designated as the Information Custodian or Key Custodian for this office as per the DOHP-50-10 Information Security and Privacy Policy. Has access to Health Management System (HMS) for Daily Activity Report (DAR) entry only. Enters and updates information in the Environmental Health Database (EHD) including inspections, permits, customer, and billing information. May view, update, and release information as needed.

Supports the EPH program Director and the Administrative Services Manager I with various administrative matters, schedules appointments, and completes special projects. Schedules and assists Director in planning staff meetings for the program. Coordinates daily office mailroom pickup and delivery as well as the opening and distributing of mail. Maintains EPH email distribution lists and disseminates program notifications and announcements. Maintains employee leave calendar. Prepares schedule for on-call rotation staff.  Investigates office management issues and recommends appropriate responses. Reviews, analyzes, and prepares memoranda and correspondence for administrative decisions and policies. Responsible for facets of records management including, creating files, filing, retrieving, and maintaining files. Serves as Information Custodian, maintaining current information on program and FDOH policies and programs.

Assists with Plan Review and Permit program administrative functions. Receives, reviews, and processes permit applications for construction, renovation, and operation of limited-use water facilities, commercial pools, lift stations, wells, water treatment, and wastewater facilities. Scans and enters permit information into appropriate systems, prepares permit application packages for review and approval, tracks open permits and projects, and maintains permit databases and related records. Assists with engineering application processing, quality control of permit packages, fee collection support, receipt preparation, document filing, scanning, inventorying, and preparation of closed files for retention or shredding. Responds to routine permitting inquiries, supports staff with records retrieval, and ensures documents are complete, organized, accurate, and available for timely program operations.

Coordinates all personnel related activities for all employees within the program. Coordinates all performance appraisals, disciplinary actions, hiring and termination packages. Assists in the preparation of all job descriptions. Maintains current information of established policies and instructs staff of changes or updates. Acts as liaison in all personnel matters with the Personnel Liaison office. Sends reminder notifications as needed to supervisors informing of employee training needs or appraisal due dates.

Responsible for making sure inventory of supplies, brochures and handouts is well maintained. Orders and maintains sufficient supplies, including specialized forms and pamphlets for the availability of staff and distribution for mailing out to the public. Works closely with Administrative Assistant in the procurement of supplies. Orders all of the supplies and equipment for the Arbovirus Program in My Florida Market Place and ISIS. Works closely with Environmental Consultant over that program to make sure supplies are replenished as needed.

Responsible for maintaining records and repair schedules for a fleet of county vehicles. Notifies supervisors when vehicles are due for service. Prepares and submits odometer reports to General Services. Performs analyses of consumable expenses for agency-owned vehicles as well as for repair costs. Responsible to prepares travel authorization request in the Statewide Travel Management System (STMS) for the EPH staff.

Participate in the standard activities; Outreach, Suggestions, and/or Teamwork. 

Perform other duties as assigned.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Proficient in the use of standard office machines and equipment including: computers, copiers, calculators etc.  
• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
•  Ability to establish and maintain effective working relationships with others.

Qualifications:

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): N/A

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• Valid Driver’s License.

Working hours: (A) Daily from 8:00AM to 4:30 PM (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.) This is a full-time, in-office position.

Florida Department of Health Mission, Vision, and Values: 

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

800 Clematis Street, West Palm Beach, FL  33401

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.