ADMINISTRATIVE ASSISTANT III - DCA - 22011834

Requisition No: 841545 

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT III - DCA - 22011834

 Pay Plan: State Courts System

Position Number: 22011834 

Salary:  51,500.04 

Posting Closing Date: 12/31/2024 

Total Compensation Estimator Tool

Position Title

Accounting Specialist/ Administrative Assistant III– Marshal’s Office (hybrid in-person/remote work option may be available)

Location

The Fourth District Court of Appeal is in downtown West Palm Beach.  The Court is located across the street from the West Palm Beach Tri-Rail Station and approximately 1/2 mile from the West Palm Beach Brightline Station.

Starting Annual Salary

$51,500.04

Health Insurance Cost

• Single $50/ month
• Family $180/ month

Benefits

For information on the benefits available to State of Florida employees visit: https://www.mybenefits.myflorida.com/

Job Description

The essential function of the position within the organization is to provide complex accounting and administrative support. The position works independently, reporting major activities through periodic meetings. Performs general accounting functions such as auditing accounts, processing vouchers, assisting in the budget process, processing purchase orders, or preparing bills.

Approves final level purchase card charges and reconciles monthly purchasing card reports for proper documentation.

Researches and analyzes financial and accounting records to determine sequence of operations and required account resolutions; recommends and/or implements resolutions as needed.

Sets up and maintains files, books, records, and other departmental systems of responsibility; provides database updates as required. Gathers and maintains information/data to prepare periodic and special reports for the area of responsibility. Performs clerical tasks such as processing travel reimbursements, filing, faxing, purchasing supplies, or photocopying.

The Accounting Specialist responsibilities include, but are not limited to:

• Provides accounting resource processing and support to the Marshal and other court staff.
• Collects and analyzes data for statistical reports.
• Assists in conducting surveys.
• Prepares documents, coordinates facility uses, and updates database/spreadsheets.
• Composes/drafts and/or typing correspondences, memorandums, reports, e-mails, and other documents observing strict confidentiality.
• Screens telephone calls and visitors; provides information to the public and resolves issues or directs caller/visitor to appropriate office or staff.
• Sets up and maintains files, books, records, and other departmental systems of responsibility; provides database updates as required.
• Gathers and maintains information/data to support periodic and special reports for the area of responsibility; makes copies and distributes to appropriate personnel or departments as designated.
• Performs clerical tasks such as processing incoming mail, collecting, and distributing court files, performing data entry, and filing.

Education and Training Guidelines

Bachelor’s degree or equivalent preferred. Relevant experience may substitute for the recommended educational level.

How to Apply

Submit a current and complete State of Florida application and resume (if applicable) to: 

Daniel DiGiacomo, Marshal

                                               110. S Tamarind Ave

                                                West Palm Beach, FL 33401

Applications can also be emailed to emplyapp@flcourts.org. All emailed submissions must contain all necessary paperwork. Additionally, the subject line of the email must read: “AA III Application”. ONLY those application emails with the correct subject line will be considered.

State of Florida applications are available at the Fourth District Court of Appeal, or by accessing the web site:  http://www.4dca.org  .

Closing Date:  Open until filled.

FLORIDA RELAY SERVICE: (Voice) 1-800-955-8770 (TDD) 1-800-955-8771       National Relay Service: 711

If you need an accommodation to participate in the application/selection process, please call (904) 947-1544 in advance.  We are an equal opportunity employer.  We do not discriminate based on race, religion, color, sex, age, national origin, or disability

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer.  We do not discriminate based on race, religion, color, sex, age, national origin, genetic information, or disability.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application/selection process, please contact Marshal Daniel DiGiacomo at (561) 242-2000.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.