OPERATIONS ANALYST I - 37010592

Requisition No: 851689 

Agency: Environmental Protection

Working Title: OPERATIONS ANALYST I - 37010592

 Pay Plan: Career Service

Position Number: 37010592 

Salary:  $45,344.16 

Posting Closing Date: 04/25/2025 

Total Compensation Estimator Tool

OPERATIONS ANALYST I

STATE OF FLORIDA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

**PENDING RECLASS TO AN ADMINISTRATIVE ASSISTANT III**

**THIS IS AN INTERNAL AGENCY POSTING**

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s leading agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. 

The Work You Will Do:

This posting is for an advanced level Administrative Assistant III position located at the Department of Environmental Protection's Southeast District Office, in West Palm Beach.

The Difference You Will Make:

Our culture consists of creating connections, working together effectively and celebrating our successes while leaving the legacy of Protecting Florida Together.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiency. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

This position is located in West Palm Beach Florida. West Palm Beach is Palm Beach County's capital city and its cultural center. Its active downtown stretches from a scenic pier on the Lake Worth Lagoon to a waterfront Great Lawn, which hosts a weekly green market, outdoor concerts and this season a 35-foot-tall holiday sandcastle.  Dozens of local beaches provide easy access to both the Atlantic Ocean and the Intracoastal Waterway.  Several State Parks as well as National Parks are in the immediate area as well.  

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

• For a more complete list of benefits, visit www.mybenefits.myflorida.com.

   

Pay:

$45,344.16

Your Specific Responsibilities:

This position is a highly responsible position that will exhibit and implement organizational and time management skills. Supports the Southeast District’s mission, goals, and values. Will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Southeast District Office to operate more efficiently and effectively.

Review and oversee the creation and establishment of data entry processes of all Permitting/Waste Cleanup Program reports and permit applications including, but not limited to, wastewater, drinking water, underground injection control (UIC), waste, and other program areas.

Update and review the internal and external permit application review tracking as necessary and provide improvements on efficiency to the BP WorkFlow Team, Business Program Administrator and Permitting Program Administrator.

Reviews and monitors the updating of permitting application data in Oculus, WAFR and WARF PA as appropriate to ensure they accurately reflect the required parameters as new facility permits are issued and/or modified. Promote electronic submission of permit data including updates, corrections, and generation of new permitting program templates that are to be used.

Ensure that permit applications are processed timely and accurately in accordance with district expectations and metrics. Ensures all work associated with the permitting functions meets internal and external dashboards and key performance indicators and notifies the Business Planning Program Administrator that expectations and/or metrics are not being met; provides recommendations on how to best meet expectations and/or metrics.

Identify and communicate on potential outreach opportunities through data analysis to assist in facility training/notification.

Provide permitting and/or compliance assistance to regulated facilities as needed; assists the Permitting and/or CAP staff with outreach as needed.

Performs related duties as required. including the conducting of meetings, data management, record keeping and streamlining of office procedures and document production. Some travel to support the teams that conduct the site inspections may be necessary.  Assists and backs up other Business Planning team members on an as-needed basis.  Serves on the Business Planning team, performing functions for district phone and guest reception. Works with Business Planning Team members to ensure calls are received and routed appropriately and ensure staffing coverage for same. Ensure guests are greeted and assisted accordingly.

As needed, receives and opens incoming paper mail, stamps documents with date stamp and then scans and distributes it to the various sections, addressees, etc. Receives and ships all packages via 

common carriers, receiving electronic mail, routing as appropriate and filing in the proper electronic filing system, scans incoming paper mail, and properly routing both electronic and paper copies and filing as appropriate, if assigned to do so. Process all outgoing mail as needed.

Assists team on special projects, as assigned. Special projects may be related to general team projects, specific time-oriented tasks or general duties as they relate to the Business Planning and overall district needs. Performs other related duties as required.  Responsible for proper use and care of state-owned property and equipment assigned to this position.  Attends workshops and seminars when requested.

Performs other duties as required.

Required Knowledge, Skills, and Abilities:

• Knowledge, skills and abilities, including utilization of equipment, required for the position:
• Knowledge of the terminology, principles, and analytical techniques of the physical or natural sciences.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to understand and apply applicable regulations, policies and procedures relating to environmental programs.
• Ability to communicate in a tactful and courteous manner both verbally and in writing.
• Ability to evaluate, analyze and interpret scientific and technical data.
• Ability to work independently.
• Ability to work well with people.
• Knowledge of the Department’s policies and procedures.
• Skill and proficiency in computer operations and programs.

Required Qualifications:

• Valid Driver License 

BACKGROUND SCREENING REQUIREMENT: This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruiting@dep.state.fl.us .

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.