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OPS ADMINISTRATIVE SECRETARY - 65650211

Date: Jun 8, 2021

Location: WEST PALM BEACH, FL, US, 33401

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 362921 

Agency: Elder Affairs

Working Title: OPS ADMINISTRATIVE SECRETARY - 65650211

Position Number: 65650211 

Salary:  $11.19-$13.00 HOURLY 

Posting Closing Date: 06/28/2021 

DEPARTMENT OF ELDER AFFAIRS

LONG-TERM CARE OMBUDSMAN PROGRAM

 

*****OPEN COMPETITIVE*****

 

 

 

PAPER APPLICATIONS WILL NOT BE ACCEPTED BY THE AGENCY. APPLICATIONS MUST BE SUBMITTED THROUGH THE PEOPLE FIRST SYSTEM.

 

Mission Statement: To promote the well-being, safety, and independence of Florida’s elders, their families, and caregivers.

Vision Statement: For all Floridians to live well and age well.

 

 

DUTIES AND RESPONSIBILITIES:

Assists the District Ombudsman Manager with updating the ombudsman complaint investigations and administrative assessments within the web-based documentation system

Assists the District Ombudsman Manager with updating long-term care facility contact information within the web-based documentation system

Assists the District Ombudsman Manager to prepare and arrange the monthly ombudsman council meeting

Assists the District Ombudsman Manager in maintaining and updating volunteer membership files

Checks office inventory of supplies, forms, brochures, and promotional items and replenish as needed

Performs general office filing

Processes incoming mail and faxes

Assists in reviewing volunteer travel as needed

Manages the office in the absence of the District Ombudsman Manager

Answers the phone and maintain phone log for all incoming calls

Checks and respond to voice mail

Field work may be necessary as required

Performs other duties as assigned

 

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

Able to communicate effectively both verbally and in writing as appropriate to the position.

Ability to type 45 CWPM

Possess good organizational skills

Knowledge of relevant software used by the program

 

REQUIREMENTS:

If selected for employment applicant will be required to become a certified Ombudsman upon time frame set by employer.

 

SPECIAL NOTES:

Preference will be given to the Department of Elder Affairs employees.

 

BACKGROUND CHECKS:

A Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position.

 

APPLICANT INFORMATION:

Applicants should apply on-line via the People First Website https://peoplefirst.myflorida.com by 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise.

 

If you have problems applying on-line, call the People First Service Center at 1-877-562-7287. Paper applications will not be accepted by the agency.

 

The Department of Elder Affairs is an "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found at http://silver.employflorida.com, that connects persons age 50 and older with other businesses/volunteer organizations/employers who specify they are "older worker-friendly."

 

The Department of Elder Affairs is an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee’s I-9 Form to confirm work eligibility.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami