PROGRAM COORDINATOR - 22011822

Requisition No: 834631 

Agency: State Courts System

Working Title: PROGRAM COORDINATOR - 22011822

 Pay Plan: State Courts System

Position Number: 22011822 

Salary:  60,309.38 

Posting Closing Date: 12/02/2024 

Total Compensation Estimator Tool

How to Apply

Do not click "Apply Now". You must apply on the 15th Judicial Circuit website to be considered. 

Visit the 15th Judicial Circuit of Florida Employment website:

https://www.governmentjobs.com/careers/15thcircuit/jobs/4602066/program-coordinator-civil-court-operations

Summary

This position is responsible for the creation, implementation and continuous monitoring of the Fifteenth Judicial Circuit Differentiated Civil Case Management Program, and the supervision of related court staff. The Program Coordinator works under primary direction of the Court Operations Manager of the Civil Division and secondary direction of the Director of Case Management. This position will work with administrative judges and others to help implement the Circuit’s case management program; ensuring compliance with Florida Supreme Court and local requirements; prepare and execute policies and procedures; and conduct civil case management as directed.

Examples of Work Performed

• The Program Coordinator will work with Civil Administrative Judges on the development, implementation and continuous review of local Administrative Orders related to the Differentiated Civil Case Management Plan.  

• Implementation and coordination procedures for a timely and effective disposition of the civil cases for the circuit.  

• Review processes and modify if warranted.  

• Review case load reports to ensure that case management orders are entered into new and pending cases and ensure that all cases have been designated as either expedited, general, streamlined or complex.

• Run reports for non-compliance of the parties and oversee setting case management hearings with either the Circuit, County or Senior Judges.  

• Supervise staff, monitor staff performance and track work of staff as required to ensure efficiency and timeliness of completion.  

• Provide direction and training for staff including on the use of crystal reports function, and the court’s judicial viewer, “JVS”.  

• Review case data and reports for case integrity and accuracy; identify discrepancies and report to clerk.  

• Review pending case data for cases in need of judicial intervention and prepare orders and notices for judicial signature.  

• Monitor case load reports for compliance with service of process time standards as well as compliance with general time standards.  

• Oversee the issuance of orders pertaining to the lack of service of process.

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. 

MINIMUM Education and Experience Guidelines

• Review judge’s orders of referral and conducts legal research in preparation for hearing family law cases
• Schedule cases and conducts hearings in compliance with applicable regulations and laws
• Gather data in the form of documentary evidence and testimony
• Prepare recommended orders or reports and recommendations and conduct legal research related to hearings to make case determination
• Review recommended orders or reports and recommendations submitted by attorneys and considers related research and information presented at hearings to make case determination; in the form of recommended orders and reports to the courts
• Takes and evaluates evidence and testimony from witnesses and technical experts and uses that in making legal factual recommendations 
• Makes ruling on pre-trial and post judgement motions including discovery, dismissal and motions for relief, clarification and re-hearings

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. 

MINIMUM QUALIFICATIONS 

Bachelor’s degree in business administration, criminology, social work, law or a closely related social science field.  Four years of related experience and one years of supervisory experience.

Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis. 

KNOWLEDGE SKILLS AND ABILITIES:  

• Knowledge of Florida Court System, specifically, Civil Division.  

• Knowledge of Florida Civil Rules of Court.  

• Knowledge of Court Performance Standards, Civil Case Management, specifically Differentiated Case Management.  

• Knowledge of Florida Supreme Court directives found in Administrative Order(s), memorandums and training.  

• Skilled at leading others, even those staff not directly supervised.  

• Skilled in identifying and implementing best practices.  

• Ability to plan and execute complex projects with many competing demands.

• Knowledge of interviewing and selection techniques, following EEOC, State and Local Policies and Procedures.

• Working knowledge and understanding of specialized vocabulary used in judicial proceedings; detailed oriented; excellent communication skills; accurate use of the English language, grammar, punctuation and spelling.

ADDITIONAL INFORMATION

NOTICE: 

Incomplete applications will not be considered. Applications will continue to be received until the position is filled.  Submission of an application does not guarantee the applicant an interview.  Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discrimination against any class of people.   

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.