PURCHASING SPECIALIST - 64004226

Requisition No: 844747 

Agency: Department of Health

Working Title: PURCHASING SPECIALIST - 64004226

 Pay Plan: Career Service

Position Number: 64004226 

Salary:  $41,722.98 (Includes CAD of $1,268.80) 

Posting Closing Date: 01/22/2025 

Total Compensation Estimator Tool

Open Competitive Opportunity 

Specific Responsibilities

This is a Purchasing Specialist position in the Maternal Child Health (MCH) Program, responsible for the processing, monitoring, evaluating and tracking of Grant mandated assigned purchase requests for services and commodities for the Florida Department of Health Palm Beach County Health Department (FDOH-CHD) Maternal Child Health (MCH) Program, Healthy Beginnings Nurses (HBN), Nurse-family Partnership (NFP), Women’s Health Initiative (WHIN) Program, and the Data Team’s cost reimbursement contracts, in accordance with laws, rules, policies, and procedures contained in the state of Florida’s Purchasing Policy and applicable to the department’s operating procedures. Work is performed under the supervision of the Operations & MGMT Consultant MGR - SES. This position requires independent judgment, initiative, applying general knowledge of business practices and skill in applying instructions to accomplish various job functions.

This position is designated as a sensitive position and requires maintaining confidential information in accordance with the Palm Beach County Health Department (CHD) and Children’s Services Council (CSC) Information Security Policy, Protocols and Procedures.  Confidential data sets: has access to Health Management System (HMS) Employee Activities Record (EARS), My Florida Market Place (MFMP), Florida Statewide Travel Management System (STMS); Nurse-Family Partnership Data System (FLO) and the Healthy Beginnings Data System (HBDS).

Works closely with program nursing consultants to select client incentives and resources age appropriate, meets program pathway mandated requirements, within budget, and in vendor stock. Process procurement requests for services and commodities as mandated by program grants. Obtains quotes from vendors, secures required procurement documentation, creates purchase requisitions, follows-up with vendors, verifies deliveries and submits invoices for payment processing.

Distributes program supplies, client materials and other related items on a monthly, and as needed, basis. Reviews all purchases, manages supply chain and inventory including but not limited to, stock levels, reorder points, reorder amounts, and suppliers. Provides management with inventory status, makes recommendations for using new items and suppliers, and acquires all supplies, program materials, educational materials, and client development tools. Forecasts purchasing and program requirements from database information and Excel inventory to ensure appropriate inventory is on hand.

Manages electronic files of identified program materials and updates as needed. Ensures sufficient materials are available to meet client needs. Creates, completes, assembles, and manages Healthy Start and Nurse-Family Partnership materials packets used to enroll and manage client progress. Responsible to extract data from HBDS and other systems to merge information with other documents to create pull-lists and labels for supplies distribution, provider letters, and notices. Analyzes data and reports to make recommendations and provide information to management on program and grant requirements, trends, potential problems, and potential opportunities. Manages and maintains nursing supplies inventory for HBN, NFP, and WHIN programs. Prepares onboarding supplies for newly hired nurses. Returns to inventory supplies and equipment returned by nurses who separate from the program.

Attends in person or virtual meetings, trainings, workshops, and conferences to keep up to date on changes in purchasing and fiscal requirements for both DOH and Children’s Services Council of Palm Beach County. Keeps nursing consultants up to date regarding current purchasing guidelines. Trains new staff on purchasing processes.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of the principles and practices of purchasing.
• Ability to research and analyze specifications, conditions and regulations pertaining to bids, contracts and/or prices.
• Ability to apply and implement rules, regulations, policies and procedures relating to the purchasing process.
• Ability to put specifications, conditions and regulations pertaining to bids, contracts and/or prices in writing.
• Ability to maintain purchasing records.
• Ability to plan, organize and prioritize work assignments 
• Ability to establish and maintain effective working relationships with others.
• Knowledge in using Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) to work successfully with department processes, procedures, and practices.
• Ability to communicate effectively to convey information (verbally and writing) to others.

Qualifications:

Licensure/registration/certification requirements : N/A 

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.  
• Valid Driver’s License.
• Travel is required to perform the duties of this position.
• This position works in an office setting and involves moving, lifting, pushing and carrying objects up to 25 lbs. multiple times throughout the day.

Working hours: (A) Daily from 8:00 AM to 5:00 PM (B) Total hours in workweek 40.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

800 Clematis Street, West Palm Beach, FL  33401

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.