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SENIOR CLERK - 55007196

Date: Sep 16, 2020

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 236401 

Agency: Department of Transportation

Working Title: SENIOR CLERK - 55007196

Position Number: 55007196 

Salary:  $26,957.54 - $34,886.23 

Posting Closing Date: 09/23/2020 

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

496 / WEST PALM BEACH MAINTENANCE

OPEN COMPETITIVE

CAREER SERVICE

 

 

CONTACT PERSON:  Anna Dienno

CONTACT PHONE NUMBER: (561)370-1121

CONTACT EMAIL ADDRESS: anna.dienno@dot.state.fl.us

 

The State of Florida offers an excellent benefits package including paid holidays, vacation and sick leave, several low-premium healthcare options, tuition waivers, and training opportunities for professional growth and development.  Calculate the estimated annual value of working for the State of Florida here.  For additional benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com/

 

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

 

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided.  Interested persons should contact the Florida Department of Transportation’s Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance.  

 

POSITION DESCRIPTION: Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in Florida Accounting Information Resources subsystem (WORKS) according to current directives and procedures.  Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S. Prepares travel documents and travel reimbursements. 

 

Prepares, reviews and processes purchase orders/direct orders using Ariba system and/or Purchasing Card. Responsible for the timely and accurate processing of vendor invoices and warrants for the payment of services rendered.   Prepares and processes fiscal paperwork, i.e. Utility Invoice Transmittals, Contract Invoice Transmittals, Requisitions, Local Purchase Orders, travel forms, Individual Reimbursement Vouchers according to established procedures.  Receives and submits invoices for payments meeting state determined purchasing guideline.

 

Provide support in the annual inventory process by locating and scanning assigned property and equipment.

 

Maintain motor vehicle logs. Ensure that appropriate recording keeping of Department of Transportation motor vehicle usage is conducted on a monthly basis. Notify and obtain vehicle use information for all vehicles within the cost center on a monthly basis.  Record operator of vehicle and file any signed gas receipts for each vehicle in the log.  Update log sheets for each vehicle into keymaster on a monthly basis.

 

Assist front desk receptionist backup coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager.

 

Performs administrative support duties and responsibilities assisting the staff. Creates memorandums, letters, spreadsheets, reports presentations and schedules consistent with approved formats as needed by staff. 

 

Maintains and updates SharePoint site as needed.

 

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of office procedures and practices; Knowledge of budget management and/or procurement of goods and services; Knowledge of records and files management; Skill in reading, understanding and applying applicable rules, regulations, policies and procedures; Skill in using correct spelling, grammar and punctuation; Skill in planning, organizing and coordinating work assignments; Skill in listening to and understanding the needs of both internal and external customers; Skill in independent planning, coordinating, completing and tracking the status of assignments; Skill in following oral and written instructions; Ability to communicate effectively orally and in writing; Ability to establish and maintain effective working relationships with others; Ability to collect information/data and review for accuracy and completeness; Ability to use office equipment, Microsoft software applications, and databases.

 

OTHER JOB RELATED REQUIREMENTS: Responsible for adhering to the provisions and requirements of Section 215. 422, F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures.

 

MINIMUM QUALIFICATIONS: Possess a high school diploma or certificate of high school equivalency

 

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

 

A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.

 

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami